Publication: Rights, Rules, Responsibilities, 2006-07

II. Students and the University (cont.)

The Graduate School

All regulations in the Orange Pages apply to graduate students, with the exception of the sections which treat The Honor Committee and University Discipline.

Jurisdiction over Graduate Students for Violations of Academic Rules and Regulations

Jurisdiction over all violations of academic rules and regulations rests with the Dean of the Graduate School. For a more detailed explanation of the regulations and the procedures, see pages 69–71.

The Graduate Student Government

The Graduate Student Government (GSG) plays an important role in areas pertaining to graduate students. It is the main entity responsible for representing their concerns and considers questions relating to graduate student life; it seeks to enhance the quality of their lives, participates in the formulation of various University policies, and is the body that should be approached when graduate student opinion is required by the administration.

Graduate students can get in touch with the GSG by e-mail at gsg@princeton.edu. The GSG holds monthly meetings that are open to the public; graduate students interested in specific issues or in getting involved are encouraged to attend.

Purpose

The purposes of the GSG are:

• to represent and advocate for the interests of graduate students at Princeton University;

• to provide a forum for free and open discussion of matters affecting this community; and

• to provide financial and organizational support for social events within this community.

The full text of the constitution of the GSG can be found online at www.princeton.edu/~gsg/.

Structure

The GSG consists of an Assembly, an Executive Committee and various committees (e.g., Academic Affairs Committee). The Assembly of the GSG consists of representatives elected from each academic department or other recognized academic program (e.g., applied and computational mathematics), of delegates chosen by residential communities or special interest groups and councilors who represent the GSG to outside bodies (e.g., CPUC).

The Executive Committee is composed of seven elected officers: the chair, the parliamentary secretary, the corresponding secretary, the press secretary, the recording secretary, the treasurer, and the social chair.

Getting Involved

Graduate students are encouraged to get involved at any level of the GSG starting with attendance at the monthly meetings of the Assembly.

Election procedures for the representatives to the Assembly and for delegates are set within each group represented. Officers of the Executive Committee are elected annually per the constitution, typically around March. More information about running for office can be obtained through e-mail at gsg@princeton.edu.

The GSG Assembly elects the graduate U-Councilors of the Council of the Princeton University Community each year no later than April 30.

The GSG has standing committees and can form task forces that work on specific issues.

The GSG Social Chair organizes social events open to the entire graduate student population.

Dormitory Regulations

Dormitory and apartment regulations for graduate students are established and administered by the Housing Office in conjunction with the Office of the Dean of the Graduate School. Students violating these regulations will be subject to University disciplinary action, which may include the imposition of fines by the Housing Office. These regulations can be found in the Orange Pages as well as the Residential Life and Food Services Guide for Graduate Students.

Alcohol Policy

See page 46. Those who are of legal drinking age and who wish to sponsor campus events with alcohol must comply with the guidelines established by and obtainable from the Office of the Dean of the Graduate School.

Dining Regulations

Graduate students who live in the Graduate College are required to participate in one of the meal plans offered there, unless excused by the Associate Dean for Student Affairs. The detailed terms of the dining contracts are available in the Residential Life and Food Services Guide for Graduate Students.

Financial Regulations

A detailed discussion of specific fees, terms of payment, rebates, and financial aid is printed in the Graduate School Announcement.

The Graduate School Judicial System

As members of the University community, graduate students are bound by the rules and procedures described in the sections on “University Regulations” (see page 4) and “The University, the Law, and Property Rights” (see page 8). (All dormitory regulations are applicable to graduate students who reside in the Graduate College.)

Graduate students are governed by the presumption that their academic work is held to the highest standards of research and scholarship … “all forms of academic fraud …—specifically plagarism, multiple submission, false citation, and the use of false data—are regarded as serious violations and will be subjected to disciplinary action.”

Charges concerning academic fraud should not be handled informally or at the departmental level but must be brought as soon as possible, as a complaint either by a graduate student or against a graduate student, to the attention of the Dean of the Graduate School.

Disciplinary Procedures

When the Office of the Graduate School has been informed of a charge against a graduate student, whether academic or nonacademic, the student is immediately notified by the appropriate Assistant or Associate Dean of the impending investigation. The student is provided with a written statement concerning the charge as well as a copy of the procedures governing the investigation and the range of possible penalties (see page 2). The hearing dean will encourage the student to seek the advice of a resident faculty member. At this time the student is invited to submit a written response to the charge.

Alleged infractions judged to be of a minor nature, for which precedents exist and for which penalties will not interrupt the student’s academic career, are normally investigated and resolved by the Assistant or Associate Dean. If the student is not satisfied with the finding, he or she may appeal the decision to the Dean of the Graduate School.

The deadline for filing such an appeal is one week from the date of the original decision. The student should understand that, in hearing the appeal, the Dean of the Graduate School is not bound in any way by the prior decision of the Assistant/Associate Dean and that, after reviewing the facts the Dean of the Graduate School may impose a greater or lesser penalty than that originally imposed by the Assistant Dean.

Alleged serious violations of University rules and regulations may be brought directly to the Judicial Committee of the CPUC (see page 23). Normally, however, discipline cases are referred in the first instance to the Graduate School. In such cases the Dean is advised, in accordance with Rules and Procedures of the Faculty, by the Subcommittee on Student Life and Discipline. The Subcommittee consists of the Dean of the Graduate School, ex officio, as chair, the Associate Dean for Student Affairs of the Graduate School as secretary (both without vote), and four members of the Graduate School Faculty Committee appointed yearly by the Dean, one from each division of the University (with a quorum of at least three). The Subcommittee may be enlarged, at the student’s request, by four graduate students, selected at random, who have equal votes with the faculty members of the Subcommittee.

In general, the procedures of the Subcommittee are analogous to the “General Procedures” of the Judicial Committee of the CPUC (see page 24). It should be noted, however, that the Subcommittee always meets in closed session. Moreover, since cases vary widely, their disposition will inevitably depend upon the nature of the alleged infraction. For instance, since cases often involve students who are not presently, or no longer, in residence, the student’s presence at the proceedings is not an absolute requirement as long as the student has personally received adequate notification and been given reasonable opportunity to submit a written response to the charges. (In such cases students who are unable to be present may, at their request, be represented by an adviser who is a current member of the resident University community, and who may participate in the same manner as the student in the hearing. The Subcommittee does not deal with outside counsel.) The nature of the evidence, as well as the pursuit of the inquiry, will inevitably depend upon the nature of the alleged infraction. However, the student always has the right to appear before the Subcommittee with or without an adviser as defined above. In every case the Subcommittee proceeds with an appropriate regard for fair process, deliberate speed, and satisfactory records. In order to find that a student has violated a University rule, the Subcommittee must be persuaded that the charges against the student are supported by clear and persuasive evidence.

Following its investigation the Subcommittee presents its advice in the form of a recommendation to the Dean, who observing fair process and deliberate speed, normally accepts it (but is not bound to do so). The student is notified by the Dean in writing of the Subcommittee’s recommendation and the Dean’s action, and is also informed of his or her rights of appeal and the appropriate procedures. Confidential records of all proceedings and of the actions of the Deans are maintained in the Office of the Dean. The use of these documents is restricted, according to the rules and procedures concerning the confidential nature of student records.

The Dean of the Graduate School may, in some instances, refer the case back to the academic department for resolution upon the advice of the Assistant/Associate Dean, or the Subcommittee.

In exceptional circumstances a student may waive the right to a hearing by the Subcommittee on Student Life and Disciplne and request a hearing by the Dean of the Graduate School. If the Dean agrees to hear the case, the student retains the right to appeal the decision to the Dean of the Faculty (for academic matters) or the Judicial Committee of the CPUC (for nonacademic matters).

Penalties

The range of possible penalties embraces the seven penalties specified above (see page 2) under “University Regulations” and may also include, in cases involving students who have already left the University, revocation of the degree. Should the recommended penalty interrupt the student’s academic career (suspension or required withdrawal), the Dean of the Graduate School will consult with the student’s department before reaching a final decision.

Pending action on the charges by the Subcommittee or pending an appeal, the student may remain in residence on campus, attend classes, and make use of all University facilities, except for reasons relating to the student’s physical or emotional safety or well-being, or for reasons relating to the safety of other members of the University community or University property. The student should understand that, if an appeal proves unsuccessful, the Dean’s decision will normally be considered effective as of the date of the original charge. Should the student decide not to appeal a dismissal or the withholding or revocation of the degree or should an appeal not result in an alteration of the Subcommittee’s recommendation, and the Dean’s decision, to dismiss the student or withhold or revoke his or her degree, the Registrar will record the fact of the penalty on the student’s transcript.

Appeal on Academic Matters

Any student wishing to appeal decisions of the Dean of the Graduate School on academic matters should notify the Dean of the Faculty in writing to that effect, specifying the grounds of his or her appeal, not later than one week (during which the University is in session) after receipt of the written notice of the decision which the student wishes to appeal. The Dean of the Faculty shall transmit the student’s written statement and any other relevant material directly to the Advisory Committee on Policy and report the transmittal to the faculty at its next meeting. The Advisory Committee on Policy shall determine whether or not the grounds of appeal are sufficient to warrant a hearing. If it decides that they are, the Advisory Committee may appoint a special panel to consider the individual case and make a report with recommendations to the Advisory Committee, or it may itself hear the appeal. In all cases, the decision of the Advisory Committee shall be final.

Appeal on Nonacademic Matters

Any student wishing to appeal decisions of the Dean of the Graduate School on nonacademic matters should do so through the Judicial Committee of the CPUC, which hears and decides appeals from persons found guilty of violations of rules of conduct, when such persons have alleged procedural unfairness. The student wishing to have a judgment against him or her reviewed shall, within one week (during which the University is in session) of the original judgment, file a request for a review with the secretary of the CPUC, stating the authority that made the judgment and the date, and indicating his or her reasons for requesting a review. The secretary will immediately forward the request to the chair of the Judicial Committee. The committee will meet in closed session and decide whether there are sufficient grounds to hold a formal hearing. The committee may decide to uphold the previous judgment, to reverse or alter the previous judgment, or to return the case to the earlier hearing authority. (See pages 27–28.)

Any student wishing to appeal a decision or penalty of the Dean of the Graduate School on nonacademic matters on the grounds that (1) there exists substantial relevant information that was not presented, and reasonably could not have been presented, to the hearing committee, or (2) the imposed penalty does not fall within the range of penalties imposed for similar conduct, may submit a written request for reconsideration to the Dean of the Graduate School. The purpose of such an appeal is not to initiate a review of substantive issues of fact, or a new determination of whether a violation of rules has occurred. If the Dean concludes after such a review that an additional hearing is warranted, the original hearing body will normally perform these functions. The deadline for filing such appeal is one week (during which the University is in session) from the date of the Dean’s original decision.

Graduate Student Grievances

The Office of the Dean of the Graduate School normally handles in the first instance all grievances of graduate students as well as complaints against graduate students. This applies also to graduate students serving in the capacity of Assistants in Instruction or Assistants in Research. The Associate Dean of the Graduate School for Student Affairs advises graduate students as to where their grievances may be addressed; e.g., against an undergraduate, to the Dean of Undergraduate Students; or against a faculty member, to the Dean of Faculty; or against a staff member, to the Office of Human Resources. In the case of unenrolled students whose degree candidacy continues, these procedures are valid in the appropriate cases for a period of five years past the date of the General Examination, notably when academic fraud is involved, but also in cases concerning personal conduct under “University Regulations” if such students are resident in Princeton.

A graduate student with a grievance concerning academic matters (excluding academic fraud, as defined above) should first attempt to resolve the grievance at the departmental level through discussions with the faculty member(s) concerned and/or the department chair and director of graduate studies. If the student feels that a satisfactory resolution has not been found, he or she should turn to the Associate Dean of the Graduate School for Academic Affairs for further advice. If a satisfactory resolution still cannot be found through informal consultation, the student may request adjudication by the Dean of the Graduate School. The Dean of the Graduate School will render a decision as expeditiously as possible on all aspects of the complaint unless he or she determines that the grievance raises issues of faculty misconduct, in which case he or she should refer those portions of it to the Dean of the Faculty. When adjudicating the grievance, the Dean of the Graduate School will normally proceed in consultation with, or upon the advice of, the appropriate subcommittee of the Faculty Committee on the Graduate School (the Subcommittee on Policy or the Subcommittee on Student Life and Discipline). The Dean of the Faculty resolves any issues related to faculty misconduct and may, at his or her discretion, choose to appoint a special committee of faculty to advise with regard to those issues.

A graduate student with a grievance concerning a nonacademic matter should turn to the Associate Dean of the Graduate School for Student Affairs. If the grievance concerns sexual harassment or assault (as defined on page 4), the Associate Dean will follow the procedures described on pages 19–20. Disciplinary cases involving allegations of sexual harassment or assault by a graduate student that are not resolved by the Associate Dean of the Graduate School, will be adjudicated by a designated subcommittee of the Committee on Discipline, which will make recommendations concerning its findings and, if necessary, a penalty, to the Dean of the Graduate School. Appeals of the decision of the Dean to either the President or to the Judicial Committee of the CPUC will follow normal procedures governing the review of disciplinary decisions. A more detailed description of these procedures is available in the Office of the Dean of the Graduate School.

In other cases the Associate Dean will first attempt to resolve the grievance through informal consultation. If a satisfactory resolution cannot be found by these means, the student may request adjudication by the Dean of the Graduate School, who will render a decision, normally in consultation with, or upon the advice of, the Subcommittee on Student Life and Discipline of the Faculty Committee on the Graduate School.

(c) 2006 The Trustees of Princeton University
University Operator: 609-258-3000