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Annual IT Planning Process

Each year, a comprehensive review of information technology (IT) requests (i.e. maintenance, process improvement, enhancements, new functionality) for University systems is performed.  Project requests for the next two years are submitted and consolidated by the Project Managers Team (PMT) for Enterprise Systems Planning Group (ESPG) review.   The requests are evaluated based on benefit/need, visibility/impact, cost and risk, and those endorsed become part of the OIT Project Portfolio.
The following is the timeline for the annual IT planning process:

  • CIO sends annual “call for IT projects” memo to all Office Heads
  • ESPG/PMT “kicks off” annual IT planning process 
  • Collaborating with PMT, OIT forecasts projects to be completed by year-end and to be carried over to the next year
February - March
  • Collaborating with PMT, OIT estimates work effort required and interdependencies for the proposed project requests
  • PMT prepares project slate for ESPG review
May - June
  • Project slate is reviewed and endorsed by ESPG
  • Projects requiring funding are forwarded to SAGIT
July – August

Work on new project slate is initiated


* Project ratings include benefit/need, cost, visibility/impact and risk