Prospect House is available throughout the year for University breakfasts, luncheons, dinners, meetings and receptions. To request a reservation or to begin the event planning process, please e-mail prospect@princeton.edu or call the Catering Department at 609.258.3455, Monday through Friday, 9 am–5 pm. The reservation request should include the following information:
After the reservation request has been processed, an event summary with a unique event ID number will be e-mailed to the event contact. The summary must be approved by e-mail or fax for the reservation to be confirmed.
Menus and beverage selections may be made at any time once the reservation has been confirmed. Decisions must be finalized at least 10 business days prior to the scheduled event. Selections made after this time are subject to availability, chef approval and subject to additional charges. Special beverage requests must be received at least 15 business days in advance.
When choosing a menu for your event, please let the catering representative know if there are any special dietary requirements. Additionally, special requests for items not listed on the menu or a fully customized menu may be accommodated upon consultation with and approval from the executive chef (additional charges may apply).
Final guest counts (guarantee number) must be provided at least 5 business days prior to the scheduled event. Billing is based on the guarantee or actual number of guests, whichever is greater.
Cancellations for University Events Events may be cancelled by calling 609.258.3455 and speaking with a catering representative or by e-mail at prospect@princeton.edu. Please do not leave a cancellation message on the voice mail. The following cancellation fees apply: Over 40 guests: Cancellations are accepted at least 15 business days prior to the event without penalty. Cancellations within 4 to 14 business days of the event will incur a cancellation fee of $300. Cancellations within 3 days of the event will be charged the full estimated cost of the event.
Prospect House does not charge a room rental fee for events that require breakfast, lunch, dinner or break service. The following rates apply for meeting space without food service.
Please consult with the Catering Department for additional configurations for rooms.
Administrative and Staffing Charges The administrative and staffing charges are for the administration of staff and management oversight for the function, are not purported to be a tip or gratuity and will not be distributed as a tip or gratuity to the to the employees who provided service to the guests. Staffing charges:
Due to the historic significance of Prospect House, great efforts are taken to preserve the house and its surroundings. Event sponsors will be responsible for any damages that are the result of willful and negligent behavior on the part of their guests.
Prospect House holds a club liquor license. Any alcohol for events must be purchased directly through Prospect House. Prospect House reserves the right to refuse serving alcoholic beverages to any guest who appears to be intoxicated.
Special Requests and Additional Services The Prospect House Catering Department can assist in the planning of special events such as holiday parties and retirement dinners. The Catering Department will coordinate any additional event details including equipment or furniture rentals, linens, flowers and props. The event sponsor is responsible for all costs associated with these services. Audio and visual rentals may be coordinated directly with Princeton University Media Services (www.princeton.edu/mediaservices, 609.258.3196).
Billing and Methods of Payment Departments are billed directly using the seven-digit University project grant number provided at the time of making the reservation. All University functions are tax-exempt.
Food and cocktail service is available in the following blocks.
|