·Frequently Asked Questions for Friends Grants
Before applying for a grant
Q. If I apply for a grant, will I automatically receive funds?
No, this is a very competitive process. In 2013, we received 114 applications but were only able to fund 22 projects. Awards ranged from $1,000 to $3,500.
Q. What kind of proposals are funded?
We seek to fund proposals on new, important, and original topics. Projects involving collections that have been well-used and from which much has already been published are far less likely to be funded. Scholars of all stripes are considered. The proposal should address specifically the relevance to the proposed research of unique resources found in the Princeton University Library collections.
Q. The materials I am interested in are on microfilm or are of a small volume. Should I apply?
Generally speaking, applications that seek to primarily use materials also available on microfilm that can be loaned or purchased are not funded. Projects needing only a modest amount of materials that can be fulfilled by a photoduplication request are not funded.
Q. When should I plan my trip?
While many come during the summer, the awards are viable until May of the following year of the award. We STRONGLY SUGGEST AVOIDING coming to campus during Reunions and Commencement, which in 2014 falls on May 29 to June 3. Information on University holidays can be found here: http://www.princeton.edu/hr/working/schedules/holidays/
Q. What’s the best way to get to Princeton?
If flying, Newark airport has easier public transit connections to the University. From the airport, one can take a NJ Transit train to Princeton Junction and then transfer to the “Dinky.” The Dinky terminates on the University campus. (At the airport, you can buy one ticket to cover the entire trip.) If flying to the Philadelphia airport, public transportation (SEPTA) is also available, but depending on the time of day, three to four transfers are necessary. If taking a train, Amtrak combined with local trains is a good option, i.e. take a train to New York or Philadelphia and then NJ Transit or SEPTA to Princeton. Google Transit is helpful in determining train schedules for all public transit services. Also, there is a shuttle service from the Philadelphia airport, Olympic ( http://olympic-limo.com/ ) but it is not inexpensive.
Q: Do you have any suggestions for housing while in Princeton?
Unfortunately housing is expensive in Princeton, especially within walking distance of the campus. One inexpensive option might be the Erdman Center, a facility on the Princeton Theological Seminary campus within walking distance to Princeton’s campus. The Erdman Center permits individuals to rent when they have rooms available. The website is: http://www.ptsem.edu/Offices/ConEd/index.aspx?id=2636
The Nassau Inn and the Peacock Inn are within walking distance to the Princeton University campus, but are expensive. Their websites are: http://www.nassauinn.com/ and http://www.peacockinn.com/
There are many hotels on Route 1 outside of town, but if you do not drive to the area, you must find one with a shuttle service as they are too far to walk and a taxi would cost around $25 per trip. The University maintains links to these hotels http://travel.princeton.edu/suppliers/hotels/.
Another option would be to find a short-term sublet. TigerTrade is the Princeton University community classified ad site. Look under Housing: http://point.princeton.edu/tigertrade/
Q: I want to have access to Firestone’s general collections. Will this program support that?
While grant recipients will have access to Firestone’s general collections, the purpose of this program is to support work involving the unique resources found in the Princeton University Library collections. The general circulating collections and electronic resources of the Princeton University Library alone are not relevant for purposes of this grant program.
Q: Will the University sponsor my visa?
No, these are not appointments through the Dean of the Faculty’s office, and therefore not eligible for visa sponsorship. If you are not an American citizen, you should consult with your home institution about visa issues before applying/traveling.
Q. Is my grant award taxable?
Yes. US citizens will need to report the grant as income. All others will have 30% tax withheld from their award; however, if your country has a tax treaty with the United States, you may recover the taxes by filing a U.S. tax return in the year following your trip.
After applying for a grant
Q. After submitting my application, will I receive notification that it has been received and is complete?
All applicants are sent an auto-response from the system that your email has been received, but applicants are responsible for submitting complete applications, including the two letters of recommendation. Due to the volume of applications and letters of recommendation received just prior to the deadline (quite literally several hundred emails), personalized responses are not possible, and requests for confirmation of completion cannot be accommodated.
Q: I have applied for a grant. When can I find out if I have been successful?
All applicants will be informed by the end of the first week of April.
Q: If I email before then, can I learn of my status?
No, the review process does not conclude until just prior to notification. Once the decisions have been made, applicants are informed immediately.
After being awarded a grant
Q: I’ve received a research grant award. How do I collect my funds?
If you are an American citizen and submit a W-9 form to Linda Oliveira four weeks before your trip to campus, a check will be ready for you upon your arrival. For foreign nationals, the forms required vary and you should contact Linda Oliveira for more information. Once all paperwork is submitted, it takes about three weeks for a check to be issued.
Q: Will I have WiFi access while on campus?
Free wireless access to the University’s network is available for seven days each month. For more information, see: http://helpdesk.princeton.edu/kb/display.plx?ID=9713
Thereafter you can use Library computers to access the Internet.
If you require wireless access for a longer period, you will need to visit the Office of Information Technology (OIT)
in the Frist Campus Center with a library staff person to arrange this. Please inform Linda Oliveira of this prior to your arrival.
Nota bene: Princeton University is also a participant in the eduroam federated network access service. This service allows visitors from participating institutions to gain access to the Princeton University wireless network using authentication credentials from their home institution. See:
eduroam at Princeton
for complete information
Q: I am driving. Where can I park?
One option is to park in the free visitors’ lot near the stadium, Lot 21. There is a shuttle, the East Line, that services that parking lot. A campus map and more information about the shuttle can be found here: http://www.princeton.edu/main/visiting/aroundcampus/ . For those needing to park more than one day, please provide Linda Oliveira with your car’s make, model, color, and license plate number. On your first day on campus, you can then take a letter that she will provide to the parking office which will allow you to park in lot 21 for the rest of your visit.
There is also metered parking on William Street and Olden Street that allows 10 hour parking. There are also public parking garages in downtown Princeton.
Q: To whom may I direct additional inquiries?
If your materials are in Firestone Library, you may write to: firstname.lastname@example.org
If your materials are in Mudd Library, you may write to: email@example.com
If your materials are in another library, you may write to: firstname.lastname@example.org and we will forward your mail as appropriate.