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Microsoft Licensing on Campus

The licensing options that OIT has negotiated with Microsoft and is able to offer to the campus community include:

As of September 2014, all students are eligible to download Office 365 ProPlus at no cost.  Click here to get more information and to download the software.

Microsoft Campus Agreement

Eligibility:  Princeton University institutionally-owned computers and student SCI (Student Computer Initiative) purchasers since 2006-07.  SCI Campus Agreement purchases must be installed on the SCI computer.  There is one purchase of each product per SCI computer.

Princeton has a Microsoft Campus Agreement which provides a site license for the following products (current and previous versions):

  • Microsoft Office for Mac **
  • Microsoft Office for Windows
  • Microsoft SharePoint Designer (downloadable for free at
  • Microsoft Visual Studio Professional
  • Microsoft Windows Operating Systems  -  these are full version installs but upgrade licenses only (Vista Enterprise & Ultimate, Windows 7 Enterprise and Pro, and Windows 8.1 Enterprise and Pro for institutional installations on machines owned by Princeton University only; Windows 7 Pro and 7 Ultimate and Windows 8.1 Pro for student SCI installations).  The Windows operating system licenses cannot be installed on a computer that was not originally licensed with one.  If the machine was built or came with Linux, a full version retail copy must be purchased.
  • SQL Server
  • Windows Server
  • Microsoft Core CAL’s (Client Access Licenses for Win, SMS, SNA, and Exchange)

**See KB Article 1035 concerning Outlook 2011

These products may be installed on every institutionally-owned computer on campus. Departments may download (free) some of the software, or purchase CD/DVDs ($3.00 to $15.00 each).

SCI Students:
The Campus Agreement products are licensed for Princeton student use on SCI computers only.   CD/DVDs can be purchased ($10.00 to $15.00 each).  Students may not loan or transfer the licenses to another to use the software.  If ownership of the SCI-purchased computer is transferred to another individual, the Campus Agreement software must be uninstalled..  SCI students are eligible to download Office 365 ProPlus at no charge as mentioned above.  The versions included are 2011 and 2013 and have been updated.  Office 365 will become inactive at graduation.

Campus Agreement Work at Home (WAH) Rights

Eligibility:  Princeton University faculty and staff

Employees who need Campus Agreement software products to do work at home may install the software on one home computer if it is installed on their work machine (University-owned, including DeSC). Under WAH, the software must be used for work-related purposes only and not for personal purposes.  If it is being used for work and personal, the retail product must be purchased.   Each employee may purchase one WAH license for each product, and may install on one home computer only. The software may not be installed on multiple home machines.  If one leaves the employ of the University, the software must be removed from the home computer.

Note:  Windows  operating systems are full version installs but upgrade licenses only and cannot be installed on a machine that is being built.  The computer must have come with a legally licensed Microsoft operating system.  Windows 7 Pro and Windows 8.1 Pro are available to faculty or staff for work at home rights.  DVDs can be purchased for $10.00.

Employees are required to sign a Campus Agreement Faculty/Staff Users Acceptance Form (PDF). The form is also available at the OIT Store, 113 Frist Campus Center. The form must be retained with the OIT Store.

Institutional Select

Eligibility:  Princeton University institutionally-owned computers

Those software applications that are not covered under Campus Agreement can be purchased under Institutional Select. A DVD and license must be purchased and then additional licenses if there is more than one computer.

Software Assurance can be purchased with the license. Software Assurance is optional and provides license upgrades should a new version be announced during the Select agreement term, with the only cost being the instalation media.

Our Institutional Select agreement runs from August 1 to July 31 for a three-year period. The Software Assurance fee is prorated depending on where we are in the agreement term.  At the end of the three-year term Software Assurance can be renewed.  It is an option; you always own the Microsoft license.  It is just the eligibility to obtain free license upgrades for new versions that ends if you do not renew the Software Assurance.

Microsoft Retail Products

Eligibility: Princeton University non-SCI students, faculty and staff as personal purchases.  

Faculty and Staff can purchase Microsoft Office 365 University for Mac and PC from Microsoft directly.  It is a four-year subscription with an upfront payment of $79.99:  The software can be installed on two computers.  You must purchase it using your Princeton University email account. That is how you are authenticated to get the educational price.

Microsoft Office 365 University must be renewed after the four years to continue using it.

We do not have a Windows operating system to offer for personal use at educational pricing for faculty and staff. Students who have Windows 7 currently installed, can purchase Windows 8.1 Pro from Microsoft directly for $69.99 at