Microsoft Licensing on Campus
The licensing options that OIT has negotiated with Microsoft and is able to offer to the campus community include:
- Microsoft Campus Agreement;
- Microsoft Campus Work at Home (WAH) rights;
- Institutional Select
- Microsoft boxed products.
Eligibility: Princeton University institutionally-owned computers and student SCI (Student Computer Initiative) purchasers since 2006-07. SCI Campus Agreement purchases must be installed on the SCI computer. There is one purchase if each product per SCI computer.
Princeton has a Microsoft Campus Agreement which provides a site license for the following products (current and previous versions):
- Microsoft Office for Mac **
- Microsoft Office for Windows
- Microsoft SharePoint Designer (downloadable for free at
- Microsoft Visual Studio Professional
- Microsoft Windows operating system are upgrade license only (Vista Enterprise & Ultimate, Windows 7 Enterprise, and Windows 8 Pro for institutional installations; Windows 7 Pro and 7 Ultimate and Windows 8 Pro for student SCI installations). The Windows operating system licenses cannot be installed on a computer that was not originally licensed with one. If the machine was built or came with Linux, a full version retail copy must be purchased.
- SQL Server
- Windows Server
- Microsoft Core CAL’s (Client Access Licenses for Win, SMS, SNA, and Exchange)
These products may be installed on every institutionally-owned computer on campus. Departments may download (free) some of the software, or purchase CD/DVDs ($3.00 to $30.00 each).
The Campus Agreement products are licensed for Princeton student use on SCI computers only. CD/DVDs can be purchased ($10.00 to $25.00 each). Students may not give, loan or transfer the licenses to another to use the software. If ownership of the SCI-purchased computer is transferred to another individual, the Campus Agreement software must be uninstalled..
Eligibility: Princeton University faculty and staff
Employees who need Campus Agreement software products to do work at home may install the software on one home computer if it is installed on their work machine (University-owned, including DeSC). Under WAH, the software may be used for work-related purposes only and not for personal purposes at all. If it is being used for work and personal, the boxed product must be purchased. Each employee may purchase one WAH license for each product, and may install on one home computer only. The software may not be installed on multiple home machines. If one leaves the employ of the University, the software must be removed from the home computer.
Note: Windows operating systems are upgrade licenses only and cannot be installed on a machine that is being built. The computer must have come with a legally licensed Microsoft operating system. Windows 7 Pro and Windows 8 Pro are available to faculty or staff for work at home rights.
DVDs may be purchased for $10.00 to $25.00, or the software can be installed at the OIT Solutions Center Tech Clinic, 112 Frist Campus Center (with the exception of Office Pro+ 2010 and 2013 and the Windows operating system upgrades).
Employees are required to sign a Campus Agreement Faculty/Staff Users Acceptance Form (PDF). The form is also available at the OIT Store, 113 Frist Campus Center. The form must be retained with the OIT Store.
Eligibility: Princeton University institutionally-owned computers
Those software applications that are not covered under Campus Agreement can be purchased under Institutional Select. A DVD and license must be purchased and then additional licenses if there is more than one install.
Software Assurance can be purchased with the license. Software Assurance provides license upgrades should a new version be announced, with the only cost being the installation media.
Our Institutional Select agreement runs from August 1 to July 31 for a three-year period. The Software Assurance fee is prorated depending on where we are in the agreement term.
Eligibility: Princeton University non-SCI students, faculty and staff as personal purchases The boxed product of Windows 8 Pro can be purchased. The cost is not heavily discounted and is close to retail pricing. Microsoft Office 365 for Mac and PC can be purchased from Microsoft directly. It is a four-year subscription at $79.99: http://office.microsoft.com/en-us/microsoft-office-university-suite-online-subscription-FX102918415.aspx?WT%2Eintid1=ODC%5FENUS%5FFX102759646%5FXT103926411
The software must be renewed at the end of four years to continue using it.