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Microsoft Licensing on Campus

The licensing options that OIT has negotiated with Microsoft and is able to offer to the campus community include:

Microsoft Campus Agreement

Eligibility:  Princeton University institutionally-owned computers and student SCI (Student Computer Initiative) purchasers since 2006-07.  SCI Campus Agreement purchases must be installed on the SCI computer.  There is one purchase if each product per SCI computer.

Princeton has a Microsoft Campus Agreement which provides a site license for the following products (current and previous versions):

  • Microsoft Office for Mac **
  • Microsoft Office for Windows
  • Microsoft SharePoint Designer (downloadable for free at
    http://office.microsoft.com/en-us/sharepointdesigner)
  • Microsoft Visual Studio Professional
  • Microsoft Windows operating system are  upgrade license only (Vista Enterprise & Ultimate, Windows 7 Enterprise, and Windows 8 Pro for institutional installations; Windows 7 Pro and 7 Ultimate and Windows 8 Pro for student SCI installations).  The Windows operating system licenses cannot be installed on a computer that was not originally licensed with one.  If the machine was built or came with Linux, a full version retail copy must be purchased.
  • SQL Server
  • Windows Server
  • Microsoft Core CAL’s (Client Access Licenses for Win, SMS, SNA, and Exchange)

**See KB Article 1035 concerning Outlook 2011

Institutional:
These products may be installed on every institutionally-owned computer on campus. Departments may download (free) some of the software, or purchase CD/DVDs ($3.00 to $30.00 each).

SCI Students:
The Campus Agreement products are licensed for Princeton student use on SCI computers only.   CD/DVDs can be purchased ($10.00 to $25.00 each).  Students may not give, loan or transfer the licenses to another to use the software.  If ownership of the SCI-purchased computer is transferred to another individual, the Campus Agreement software must be uninstalled..

Campus Agreement Work at Home (WAH) Rights

Eligibility:  Princeton University faculty and staff

Employees who need Campus Agreement software products to do work at home may install the software on one home computer if it is installed on their work machine (University-owned, including DeSC). Under WAH, the software may be used for work-related purposes only and not for personal purposes at all.  If it is being used for work and personal, the boxed product must be purchased.   Each employee may purchase one WAH license for each product, and may install on one home computer only. The software may not be installed on multiple home machines.  If one leaves the employ of the University, the software must be removed from the home computer.

Note:  Windows  operating systems are upgrade licenses only and cannot be installed on a machine that is being built.  The computer must have come with a legally licensed Microsoft operating system.  Windows 7 Pro and Windows 8 Pro are available to faculty or staff for work at home rights.

DVDs may be purchased for $10.00 to $25.00, or the software can be installed at the OIT Solutions Center Tech Clinic, 112 Frist Campus Center (with the exception of Office Pro+ 2010 and 2013 and the Windows operating system upgrades). 

Employees are required to sign a Campus Agreement Faculty/Staff Users Acceptance Form (PDF). The form is also available at the OIT Store, 113 Frist Campus Center. The form must be retained with the OIT Store.

Institutional Select

Eligibility:  Princeton University institutionally-owned computers

Those software applications that are not covered under Campus Agreement can be purchased under Institutional Select. A DVD and license must be purchased and then additional licenses if there is more than one install.

Software Assurance can be purchased with the license. Software Assurance provides license upgrades should a new version be announced, with the only cost being the installation media.

Our Institutional Select agreement runs from August 1 to July 31 for a three-year period. The Software Assurance fee is prorated depending on where we are in the agreement term.

Microsoft Boxed Products

Eligibility: Princeton University students, faculty and staff.

The boxed products of Windows 8 Pro can be purchased.  The cost is not heavily discounted and is close to retail pricing.  Microsoft Office 365 for Mac and PC and Office 2013 for PC can be purchased from Microsoft directly or a third-party source.

Microsoft Office 365 is a four-year subscription at a cost of $79.99 for students, faculty and staff: http://office.microsoft.com/en-us/store/?CTT=97