The Committee to Strengthen University Management and Resources (SUMAR)
Chaired by the University's executive vice president, the Committee to Strengthen University Management and Resources (SUMAR) identifies and supports efficiencies in central and academic administration that enable the release of resources toward teaching, research, and the student experience.
Specifically, SUMAR identifies and facilitates projects that will strengthen our workforce, business operations, and services; enhance our efficiency; and appropriately utilize our resources. SUMAR encourages all departments to implement changes within their units if they have the ability to do so without central assistance. In cases that are interdepartmental in scope, SUMAR identifies managers to lead the related analysis and possible implementation.
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A few examples of recent and on-going representative projects:
- Controlling Healthcare Costs
The Human Resources benefits team continually monitors and modifies the University healthcare program to stay ahead of escalating costs and keep benefits affordable. Measurements indicate that the campus community is responding to certain strategies that maintain access to the highest quality healthcare at lower costs to the University and the employee. For example, increasing the use of urgent care centers (instead of higher priced emergency room visits ); promoting the use My Medical Expert provided by Best Doctors (for remote access to medical advice from leading physicians, treatment consultation and physician referrals) ; and offering My Health Coach (which provides eligible employees and their eligible dependents with free confidential coaching to achieve personal health goals ). Total savings from cost mitigating strategies for FY14 total approximately $700, 000 with a savings projection of more than $1 million annually. Combined with additional design changes being implemented in 2016, an annual estimated savings of $5 million is expected by 2018.
- Fleet Management
The fleet management and maintenance program was created to increase efficiencies of vehicles used for University business related activities. Transportation and Parking Services entered into an agreement with Enterprise CarShare to outsource the Pace Center and Facilities’ motor pools. The one-year pilot program launched in August 2015 with eight vehicles shared by Facilities and the Pace Center. Thus far, the participating offices have reduced vehicle rental costs and avoided the cost related to the purchase of one vehicle. Additional offices and/or student groups have self-identified to participate in the next phase of the project. The initial goal for the project is to provide a cost-neutral fleet management scenario with savings anticipated overtime and from the future participation of additional departments. Departments interested in participating in future phases of the project should e-mail firstname.lastname@example.org
- Princeton Prime
The comprehensive multi-year effort to develop Princeton Prime was concluded and launched to the campus community in July 2014. Upgraded financial systems have provided departments with improved tracking and management of budgets and financial processes. This effort has yielded greater efficiency and improved compliance with established business practices.