Skip over navigation

Guidelines for Academic Department Administrator

Note: Responsibilities for a position may vary widely from department to department. The following list is only a guideline to the functions you may be required to perform.

Functions     Applications Available Training     
Available Documentation

Schedule and update courses

Manage online enrollment

PeopleSoft Curriculum Management

CAP/CUP for New Users

CAP/CUP Refresher

Quick Steps Guide and Quick Reference cards

Interactive demos: Click Help in PeopleSoft

Enter grades PeopleSoft Student Records

PeopleSoft Grading

Quick Steps Guide andQuick Reference card

Interactive demos: Click Help in PeopleSoft

Maintain student records (sample functions include: print transcripts, display records, enter graduate student milestones. PeopleSoft Student Records

PeopleSoft Student Records

Quick Steps Guide

Interactive demos: Click Help in PeopleSoft

Maintain Grad Student support Labor Accounting: Grad Student Support

Labor Accounting: Graduate Student Support

Online help: Click Help button in Labor Accounting

User Guide

Maintain Faculty & Staff distributions

Maintain the department's Teaching Budget

Review salary certifications

Labor Accounting: Faculty & Staff Distributions

Labor Accounting: Faculty, Staff and Grad Student Support

Online help: Click Help button in Labor Accounting

User Guide

Enter and update summer support for faculty Labor Accounting: Faculty & Staff Distributions

Labor Accounting: Faculty Summer Salaries

Online help: Click Help button in Labor Accounting

User Guide

Approve and correct time records Time Collection

Time Collection Approving and Reporting for Managers

User Guide and Online help

Purchase and receive items PeopleSoft Financials

PeopleSoft Purchasing Part 1 - Requisitions and Receiving

PeopleSoft Purchasing Part 2 - Direct POs

Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's

General Ledger Journal Browses & Reference Info in the Information Warehouse

User Guide and Quick Reference cards
Manage a department or project budget PeopleSoft Financials

Financial Training for Academic Departments: Managing Fund 20 Project/Grants

Budget Analysis - Learning to Filter, Sort, Subtotal and Create Pivot Tables with your Financial Data

Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's

General Ledger Journal Browses & Reference Info in the Information Warehouse

User Guide and Quick Reference cards
Print and review reports Information Warehouse

Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's

General Ledger Journal Browses & Reference Info in the Information Warehouse

Info Warehouse: Accessing Time Collection, Registrar, Labor Accounting & Telephone Reports

Budget Analysis - Learning to Filter, Sort, Subtotal, and Create Pivot Tables with your Financial Data

Quick Reference cards

If you would like to use the Financial Manager Portal for the Information Warehouse, see the Our Systems page of the Office of Finance and Treasury website for setup information.