Administrative Department Manager - Training and Documentation Services

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Guidelines for Administrative Department Managers

Note: The responsibilities of a position vary widely from department to department. The following list of functions includes all of the business applications that you might need. If you don't perform a function, you can ignore the training and documentation guidelines for that function.

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Functions	Applications	Available Training	Available Documentation
Enter and update postings for positions	Jobs at Princeton	Contact HR or the Office of the Dean of the Faculty	User Guides and Quick Reference cards
Approve and correct time records	Time Collection	Time Collection Approving and Reporting for Managers	User Guide and Online help
Manage a department budget	PeopleSoft Financials	Financial Training for Academic Departments: Managing Fund 20 Project/Grants Budget Analysis - Learning to Filter, Sort, Subtotal and Create Pivot Tables with your Financial Data Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's General Ledger Journal Browses & Reference Info in the Information Warehouse	User Guide and Quick Reference cards
Maintain staff distributions	Labor Accounting: Faculty & Staff Distributions	Labor Accounting: Faculty, Staff and Grad Student Support	Online help: Click Help button in Labor Accounting User Guide
Purchase and receive items	PeopleSoft Financials	PeopleSoft Purchasing Part 1 - Requisitions and Receiving PeopleSoft Purchasing Part 2 - Direct POs Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's General Ledger Journal Browses & Reference Info in the Information Warehouse	User Guide and Quick Reference cards
Print and review reports	Information Warehouse	Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's General Ledger Journal Browses & Reference Info in the Information Warehouse Info Warehouse: Accessing Time Collection, Registrar, Labor Accounting & Telephone Reports Budget Analysis - Learning to Filter, Sort, Subtotal, and Create Pivot Tables with your Financial Data	Quick Reference cards If you would like to use the Financial Manager Portal for the Information Warehouse, see the Our Systems page of the Office of Finance and Treasury website for setup information.

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