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Guidelines for Administrative Department Managers

Note: The responsibilities of a position vary widely from department to department. The following list of functions includes all of the business applications that you might need. If you don't perform a function, you can ignore the training and documentation guidelines for that function.

Functions     Applications Available Training     
Available Documentation
Enter and update postings for positions Jobs at Princeton Contact HR or the Office of the Dean of the Faculty User Guides and Quick Reference cards
Approve and correct time records Time Collection

Time Collection Approving and Reporting for Managers

User Guide and Online help

Manage a department budget PeopleSoft Financials

Financial Training for Academic Departments: Managing Fund 20 Project/Grants

Budget Analysis - Learning to Filter, Sort, Subtotal and Create Pivot Tables with your Financial Data

Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's

General Ledger Journal Browses & Reference Info in the Information Warehouse

User Guide and Quick Reference cards

Maintain staff distributions

Labor Accounting: Faculty & Staff Distributions

Labor Accounting: Faculty, Staff and Grad Student Support

Online help: Click Help button in Labor Accounting

User Guide

Purchase and receive items PeopleSoft Financials

PeopleSoft Purchasing Part 1 - Requisitions and Receiving

PeopleSoft Purchasing Part 2 - Direct POs

Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's

General Ledger Journal Browses & Reference Info in the Information Warehouse

User Guide and Quick Reference cards
Print and review reports Information Warehouse

Accessing Your Project Grant Statements, Tracking Expenses and Creating Electronic II's

General Ledger Journal Browses & Reference Info in the Information Warehouse

Info Warehouse: Accessing Time Collection, Registrar, Labor Accounting & Telephone Reports

Budget Analysis - Learning to Filter, Sort, Subtotal, and Create Pivot Tables with your Financial Data

Quick Reference cards

If you would like to use the Financial Manager Portal for the Information Warehouse, see the Our Systems page of the Office of Finance and Treasury website for setup information.