University Travel

Departments that sponsor undergraduate travel are reminded that students must:

• Register their travel on the travel database prior to receiving funding
• Contact UHS/Travel Medicine and make an appointment well in advance of departure if traveling to a country which requires immunizations
• Review thoroughly the information on the travel website for undergraduate students
• The University does not sponsor undergraduate travel to countries on the US State Department travel warning list. Students who have a compelling academic reason for traveling to a country on the State Department travel warning list may request consideration through the travel exemption process.

Travel database requirement
Step by Step guide

• Terms and Conditions form (on-line certification)
• Medical Profile (down load complete, student carries it with them while traveling)
• Read the SOS information on the travel website (on-line certification)
• Obtain an SOS card from Risk Management, or Department Manager (to be carried while traveling)
• Register international travel with the US State Department Smart Traveler Program
• Complete contact information and emergency contact information (while traveling)
• Detail transportation plans (dates, times, carrier, etc.)
• Detail lodging information (name, contact information)

Travel database acknowledgement and release of funds

• Funds may be released once the preliminary registration is complete
  • Date and location of travel
  • Travelers complete registration process w/exception of transportation and housing information
• Trip may be acknowledged once transportation and housing information entered