Checklist for Student Led Group Travel
All University sponsored travel must be approved:
- Registered Student Organizations Dean of Undergraduate Students
- Office of Religious Life Dean of Religious Life
- Pace Center Director of Pace Center
- Club Sports Director of Campus Recreation
Trip leaders serve as the administrative representative of the program or trip, including overseeing arrangements for travel, housing, pre-departure orientations and organization of activities. Trip leaders must read the Student Leader Handbook. (pdf.)
- Leader or trip administrator must register all overnight University sponsored travel (exception: metropolitan New York City and Philadelphia) on the University Travel Database. http://www.princeton.edu/travel. Trip leader must enter each travelers Netid in the database.
- Identify advisor/sponsor and complete transportation and housing information.
- Trip leaders must carry with them the sealed envelopes containing student medical profiles, in the event of a medical emergency.
- Maintain clear financial records, including keeping track of expenses and saving receipts.
- Review emergency information on the University Travel website. http://www.princeton.edu/travel
All registered travelers will receive an e-mail directing them to the travel database registration page.
Note: Undergraduate student University sponsored travel please consider the following information as it relates to our expectations of students who are representing, either formally or informally, the University while traveling domestically and internationally. Members of the University community are expected to act with respect for the safety, personal rights, and property of individuals and groups both with and outside the University, and in accordance with local, state and federal laws.” Rights, Rules, Responsibilities. Participants in any officially-sanctioned University trip or off-campus activity are expected to comply with University policies to the same extent as if they were on campus. Violations of policy, no matter where they occur, may result in disciplinary action and/or disqualification from future trips and activities. Additionally, students are also expected to abide by all laws and local ordinances of the town, state or country they are visiting as well as the rules and policies of any hosting institution. If you have questions or concerns regarding the application of University policies while traveling, please speak with the Office of the Dean of Undergraduate Students. We are confident that Princetonians will act respectfully and responsibly even while they are enjoying their travels.
- The University will not sponsor or support undergraduate travel to countries on the State Department Warning List or where the US has imposed a travel restriction.
- The University reserves the right to revoke support and funding for trips at any time there has been a significant deterioration in the safety and security conditions or reasonable expectation of deterioration, pertaining to travel arrangements or in the sector of the country or countries where travel is to occur. Examples include, but are not limited to, acts of war, terrorism or widespread civil unrest; an outbreak of a severe or infectious disease; major disruption of public utilities or services; or natural disasters such as hurricane or flood. The University will not be responsible for financial penalties resulting from trip cancellation; it may be prudent to consider trip insurance. Trips may be rescheduled.
- Princeton does not support international public service break trips because of concerns about responsible and effective service, risk management, and fiscal responsibility, and will not provide funding or sponsorship for students to participate in them.