Reunions Planning, Major Year Classes
Dining Services Policies
Saturday Lunch Requirement
Due to the route of the annual P-rade all luncheon services will end at 1:00 p.m. Please do not ask management to extend the serving time. This will prevent us from vacating the site, thus stranding vital equipment and vehicles for the evening dinner service.
Dining Services is committed to sustainability and recognizes the importance of recycling and the carbon footprint. For that reason we provide paper products made with 100% renewable resources at all meals. The traditional black plastic plates may be provided upon request.
Tablecloths are not provided for breakfast or lunch. Each class should contact Building Services to purchase orange plastic tablecloths for use throughout the weekend. For table service provisions at evening meals see Supplies and Services.
Table and Chair Setup at Class Meal Locations
Undergraduate secretaries will be responsible for table/chair setup. The following schedule must be observed.
- Lunch-Setup complete by 8 a.m.
- Dinner-Setup complete by 1 p.m.
- Sunday Brunch-Setup complete by 6 a.m.
Meal Counts and Billing
Your class will be billed for the actual number of attendees at each event plus guest of the class or the guarantee, whichever is greater. Dining Services reserves the right to charge an additional 50% per guest (i.e. price per guest plus amenity charges x 1.5) for count increases after the final guaranteed meal count due date and or any actual counts which are higher than the final guarantee.
Dining Services recommends the issuing of meal tickets (supplied by the class) to all class members, family and friends for each event. Meal tickets will benefit each class and the Department of Dining Services by providing an accurate meal count. Meal tickets should include the following;
- Class or Organization
- Day and or Date
Identifying Child Meal Tickets
We recommend that tickets for lunch and dinner for children 6-12 years of age and children under 6 be identified with a different color and be labeled "child". In addition, it would be helpful to have each meal color-coded.
Meal Tickets for Guests
The admittance of guests to dine with a class whether friends, band members, Public Safety or Building Services staff must be authorized by a representative of the class and a meal ticket issued. These meals will be charged to the Class.
Reunions Package and Meal Count Information Gathering
In an attempt to further assist your class in establishing individual meal counts we recommend gathering additional guest data. The Reunion's package should include a space to identify the first anticipated meal for each classmate and guests during the Reunion weekend. Furthermore, all meals that classmate expect to attend throughout the weekend should be identified.
Event Form Signatures
Upon completion of each event the Food Chairman and Dining Services Manager will agree on a final count and sign the event form. This form will be used for billing. A signed copy is provided to the Food Chairman for class records
Outside Caterer Regulations
Outside caterers must be approved and are not permitted to use the Department of Dining Services' kitchens, receiving areas or any dining or lounge spaces adjacent to the Residential College facilities, Princeton Stadium and retail operations including Chancellor Green Cafe, Frist Campus Center, Shultz Dining Room of Woodrow Wilson, Baker Rink, Roberts Soccer Stadium and Jadwin Gym Lobby. Further,ore the Dining Services' facilities will not be used as an access route. These spaces are serviced by the Department of Dining Services only.