Undergraduate Room Draw Guide
Planning for Room Draw, Draw Terms Defined
Undergraduate Room Draw Program
The Undergraduate Room Draw Program is the web application used to participate in room draw. Located on the Undergraduate Housing Web site, you will need your Princeton NetID to login. The entire room draw process, including application, room and dining plan selection, electronic contract acceptance is accomplished through this site. Once you login to this site you can view your own welcome page which includes information specific to you. This web application also contains:
- Available Rooms List
The available rooms list is a list of all rooms available for selection during room draw. During the actual selection process this list is updated in real time to indicate only those rooms that have not been selected. This list can be filtered by Residential College, building, and rated occupancy. It can then be sorted by square footage, substance free rooms, zones, or gender.
- Upperclass College Limits
The upperclass limit is the set number of upperclass students by class allowed selection in each Residential College. This list counts down in real time during room selection indicating how many spaces are available for juniors and seniors in each four year residential college.
- Last Selected Room List
A list of rooms available during room selection which indicates which rooms have been selected in the last hour. This list is useful to students to determine if the rooms they planned to select have been selected prior to their selection time.
- Spelman Draw Statistics
This list is a compilation of statistics from the last five years of the Spelman Draw and include how many students applied, breakdowns by class, and the weighted rating of applications.
Upperclass Limit in Four Year Residential Colleges
The upperclass limit specifies the maximum number of spaces set aside for rising juniors and the number set aside for rising seniors in each Four Year Residential College.
Upperclass Limit Override in Four Year Residential Colleges
There is an override option in the Upperclass Residential College Draw intended to allow students in the same group to draw together when a group has more members to house that there are available allocated senior or junior spaces. Students in such a group may use the Upperclass Limit Override to select a suite or suites to accommodate all members of the group. The override may be used once and the draw is then closed to other members of the class.
Applications for room draw are weighted, i.e. points are given to each application, which in turn will effect your selection time. A higher application weight number will result in an earlier selection time. More detail is provided by class; rising sophomores, rising juniors and seniors
You may assign a proxy to select a room on your behalf if extenuating circumstances prohibit you from logging in to the Undergraduate Room Draw Program at your designated draw time for room selection. You may choose either a student or the Housing Office as your proxy. In addition, if you are a member of a group you and every member of your group may designate a group leader as your proxy to facilitate the room selection process for the entire group. To designate a proxy:
- Login to the Undergraduate Room Draw Program.
- Choose "Assign a Proxy" from the menu
- Enter the last name, and then first name of the student you wish to designate as your proxy or choose the Housing Office option for your proxy.
- You will be required to agree to this statement:
By designating a proxy to act as an agent to select your room and accept your Housing Agreement, you are agreeing that you are legally bound to the Housing Agreement and subsequent Terms and Conditions.
- Your proxy will be notified by e-mail of your proxy request and will be required to agree to the terms stated.
- At your draw time your proxy will be granted permissions to login to the Undergraduate Room Draw Program to make a room selection and, where appropriate, a meal plan selection for you.
- You may cancel your proxy designation at any time by logging into the Undergraduate Room Draw Program, selecting proxy designation, and cancelling your previous choice.
Dropping Down refers to the option of dropping down to join another group with a later draw time instead of drawing at your original draw time.This option is available for groups where doing so will enable them to draw into a suite which is otherwise not fully occupied. If you choose to drop down at your draw time:
- You will need to enter the number of the group to which you are dropping down. Group numbers are listed on the Draw Times list posted on the Room Draw Website.
- A message will be generated to each member of this group when they login to the system, informing each member of the group of your request to join their group.
- One member of the group you wish to join must accept your request to draw with their group.
- If your request is rejected you can select a room from the point of your draw time and anytime thereafter.
- If your request is accepted your new draw time will appear on your welcome page.
The Independent Pledge
Students who have identified themselves as independents in any independent draw and choose a room as an independent student, are acknowledging adherence to the following statement:
"My signature on the Housing/Dining Agreement acknowledges my full understanding of the University's definition of an Independent. I certify by my signature that I am aware if I fail to abide by the Pledge, I will be referred to the Office of the Dean of Undergraduate Students for disciplinary action. If found in violation of the Independent Pledge, I understand that the penalty is normally probation. I am aware that probation is a matter of permanent record."
Note: An independent student is defined by the University as a student without a meal contract either with Dining Services or an off campus eating club or an eating co-op. Independent status is not valid for Residential college or upperclass draws.
A wait list occurs where there are no rooms available at the time of the sophomore college draws, the upperclass draw or when a student chooses voluntarily to place his/her name on the list rather then select a room. If rooms are available at room draw the Housing Office recommends that you draw a room rather than go on a wait list. See Post Draw Information for more details including application procedures. The Important Dates section of the guide provides application deadline information.
Room improvement is a post draw process designed to improve the housing status of those upperclass students who had draw times in the bottom quarter of their respective class draw. The room improvement process is for juniors and seniors who participated in the upperclass draw only. More detailed information including application procedures are available in the Post Draw Information section of the Undergraduate Room Draw Guide.