THE TRUSTEES OF PRINCETON UNIVERSITY
PRINCETON, NEW JERSEY
Undergraduate Housing/Dining Agreement
Terms & Conditions
The following Terms and Conditions together with the Residential Living Policies Guide, Rights Rules and Responsibilities, and the Undergraduate Dining Guide, are incorporated in and made part of the Princeton University Undergraduate Housing/Dining Agreement .
1. Occupancy and Re-assignment
The University agrees to provide the student with the use of specified accommodations. Use or continued use of any particular space cannot be assured. The University may make changes in assignments of accommodations whenever it finds changes to be necessary or in the best interest of the residential community. The student may change accommodations only with the prior permission of the Housing Department. Space in University dormitories is made available to the student only for his or her personal use and the student may not transfer the use of such space to any other individual, including other Princeton University students. While the student is permitted to have a guest for short periods of time, extended visits are not permitted. The length and frequency of visits is contingent upon the consent of all roommates and the Associate Director for Student Housing.
2. Term of Agreement
Unless otherwise specified, the University agrees to provide the student with the use of the accommodations for the two terms of the academic year commencing at an approved day prior to the first day of classes and ending the last day of the final examination period for the second term of the academic year; except, if the student is receiving a degree in such academic year, ending at noon on the day after Commencement. In the event that a student is approved to occupy his/her accommodation before the announced date on the housing contract, these terms and conditions are in effect upon the occupancy date or the date the occupant receives a key or electronic card access. Occupants remaining beyond the permitted time will be charged for their additional stay. If the space is occupied past the termination date, the Housing Department may enter the room and pack and store the belongings therein at the occupant's expense.
3. Privacy, Entry and Right of Re-Entry; Vacating Accommodations
The University respects the privacy of the student, but reserves the right to re-enter and take possession of the accommodations upon breach of any term of this Agreement. The University may enter the accommodations during reasonable hours to provide efficient service and maintenance. The University may enter the accommodations without notice for the purposes of emergency service; safety and room condition inspections or if there is reason to believe that any term or condition of this Agreement is being violated. When entering accommodations, the University may be accompanied by an outside party, such as a municipal fire inspector. The accommodations must be cleared of all personal property upon termination of this Agreement. The University accepts no liability for personal property remaining in the accommodations after termination. The University may dispose of such property at the occupant's expense.
The student is responsible for loss or damage of University property provided for the use of the student, including the furniture and the accommodations. All University property located in the accommodation at the commencement of this Agreement period must be located in the same accommodation and in good condition upon the termination of this Agreement. The student may also be held liable for damage done to public areas and furniture or equipment located therein. The University is not responsible for loss, damage or injury to the student's property or person. It is recommended that the student carry personal property ("renter's") insurance while living in University housing. No alterations, painting or construction may be done in the accommodation. Students may not contract with or permit any outside provider to perform any maintenance, alteration or repairs to the University's facilities. Any cost incurred by the University to restore the accommodation or contents to the condition that they were in when made available to the student will be billed to the student. The student will be held liable for any fine or charge from a governmental agency accruing to the University through the student's act or omission.
5. Early Termination of This Agreement
The Terms and Conditions of this Agreement are binding for the entire occupancy period. However, under certain circumstances, the University permits the termination of this Agreement, subject to the conditions below.
a. Cancellation by the Resident: The student who desires to terminate this Agreement must notify the Housing Department in writing. The resident will continue to be charged for occupancy until proper notification has been received, the room has been vacated, and the keys have been returned. A resident cancelling this Agreement for any reason prior to taking occupancy for either full academic year or spring term only contracts, will incur certain charges published in the Residential Living Policies Guide. There is no fee for cancellation if notification is received by July 15, 2013; a fee is charged for notification after that date. Students with housing Agreements must cancel contracts prior to the first day of classes of the fall semester or forfeit this Agreement value. If a student does not notify the Housing Department of cancellation but the Registrar or the Dean's Office does so prior to the first full day of classes, the Housing Department may use that official notice to fill the vacancy. This notification must reach the Housing Department prior to the first day of class to avoid forfeiture of this Agreement value. If the student wishes to terminate this Agreement for any reason during the academic year the student must comply fully with the University's Housing Termination Policy as listed in the Residential Living Policies Guide. If the student vacates the accommodations without prior consent, this Agreement shall continue in effect and the student shall be held responsible for all obligations accrued under this Agreement and for the entire term of this Agreement.
b. Termination by the University: The Housing Department may terminate a contract and repossess the assigned space for any of the reasons listed below. In such event the student will be responsible for all obligations accrued under this Agreement.
i. If the residency is revoked by any University disciplinary authority for violation of University rules and regulations.
ii. If the resident takes a leave of absence, graduates, or withdraws for any reason.
iii. If the University finds such action appropriate for reasons of health, safety, or emergency.
iv. If the University terminates this Agreement, the student agrees to vacate the space and return the keys. If a student fails to comply with such procedures, The Housing Department may take related action, including removing any property remaining in the space and changing the locks. The student will be responsible for any related costs in taking these measures. Refunds will be based on the schedule stated in Residential Living Policies Guide.
6. Keys and Electronic Card Access
No student will be issued a room key or card access, unless he or she has signed an Agreement for housing. Where applicable, one key is issued to each student. Any key issued must be returned by the last day of the term of this Agreement or of the student's use of the accommodations, whichever occurs first. No housing credit will be given unless and until the key is returned regardless of the reason for termination. Any student who loses or fails to return a key will be charged for a lock change. Students will be charged a fee for lock out service.
Normally the student will accept this Agreement by signing or accepting electronically the Undergraduate Housing/Dining Agreement. This Agreement is accepted in full by the student's occupying the room or accepting and retaining the key to the room. Any form of acceptance binds the student to the entire procedures and schedule agreed upon with the Office of Finance and Treasury (Loans and Receivables). Failure to make payments as agreed will subject the student to University Regulations on Non-Payment, including possible interest charges, suspension, withholding of degrees and withholding of transcripts, and the payment of costs and expenses of collection, including attorney and collection fees.
8. Dormitory Regulations
Conduct in the accommodations is subject to rules and regulations as set forth in the current edition of Rights, Rules, Responsibilities and the Residential Living Policies Guide which are published annually. In addition the University may, from time to time, adopt other rules regulating aspects of life in University housing. Such rules and regulations, and modifications thereto, are part of this Agreement and will be enforced by the University. Students violating any of the regulations will be subject to University disciplinary action, which will include the imposition of fines by the Housing Department. Violations will be considered a material breach of this Agreement by the student and may result in the University terminating this Agreement. Particular attention is drawn to the following:
a. Fire Safety :The University requires all students to comply fully with all University fire safety regulations. The University will inspect the accommodations to ensure compliance. Smoking is not permitted in any dormitory building. The University candle/incense ban is a total ban in all dormitories and annexes. Candles/incense do not have to show signs of use and/or be out of manufacturer's wrapping. All candles/incense will be confiscated and immediately disposed of.
b. Firearms: The possession, storing, or use on campus of firearms, ammunition, dry explosives, or incendiary devices that might threaten human life is not permitted.
c. Cooking: Cooking is permitted only in Spelman suites' kitchens and other kitchens located around campus. Cooking in accommodations without kitchens is strictly prohibited.
d. Roof Policy: Entering upon exterior elevated surfaces of campus buildings (roofs, fire escapes, terraces, balconies, ledges above the first floor, etc.) is prohibited, except in emergencies.
e Pets: Fish in tanks not exceeding ten gallons are the only pets permitted in University housing units.
f. Painting: No alterations, painting, or construction may be done in the accommodation.
g. Furniture: University issued furniture may not be misappropriated in any way. No student may accept furniture from another dormitory room and no furniture may be removed from a dormitory room. This excludes the mattress which a student can request to be removed.
1. Terms of Agreement
The University agrees to provide meals at specified locations to the student for the academic year (two terms) commencing with breakfast on the Monday prior to the first day of classes and ending with dinner on the last Friday of the final examination period for the second term. This Agreement period does not include freshman orientation (except for first year students), fall recess, winter recess, intersession, or spring recess. Special Agreements are available for these periods except for winter recess. All scheduled serving days are in accordance with the University academic calendar and are subject to change if the calendar should be revised.
2. Termination and Change
The student is permitted to decrease the meal plan contract one time each semester. Changes may be made as follows: fall term - during the third full week of classes ; spring term - during the first week of classes; exception being those students who select a meal plan provided in part by a non-University provider. Upperclass students not living in a residential college may terminate their meal plan contract only during these same periods. Students changing their meal plan contract during these periods must do so via the Housing Department website. After the above periods, the contract may be changed or terminated only by withdrawal from the University or with the permission of the Office of the Dean of Undergraduate Students for compelling personal reasons. If permission is granted by the Dean's office, the student must change or terminate the contract in the Undergraduate Housing Department. Fees may apply. All credits for the meal plan contract will be pro-rated. No refunds will be issued after April 1. New meal plan contracts may be signed any time throughout the year. Upgrades to a meal plan may be made starting September 1.
3. Conditions of Participation
All food selected in the dining unit must be consumed prior to leaving the dining room. Any removal of food from the dining room will be subject to disciplinary action. The Dining Service staff reserves the right to inspect packages, coats, bags, etc. that are brought into the dining hall. The Dining Services department reserves the right to change the location and service for special meals.
4. Required Agreements
All who live in a residential college are required to sign a meal plan contract. Freshman and sophomores may sign up for one of three plans: The Unlimited Plan, the Block 235 Plan or the Block 190 Plan. Upperclassmen may choose from these three plans or the Block 95 plan. Students accepting a housing contract who select a meal plan provided in part by a non-University provider accept full responsibility for all terms, conditions, and costs associated with that plan.
C. COLLEGE FEES
1. Terms of Agreement
Butler, Forbes, Mathey, Rockefeller, Whitman, and Wilson Colleges all charge a college fee to their freshman and sophomore members. The fee is for the entire academic year. If this Agreement is terminated on or prior to October 4, 2013, a full college fee credit will be given; if terminated between October 5, 2013 and the second week of spring semester classes, one half the amount will be credited; no credit will be given after the second week of spring semester. All students who have a contract in a Residential College, except for upperclassmen, must pay the yearly college fee.
D. GENERAL CONDITIONS
1. Charges and Non-Payment
Responsibility for payment of charges due under this Agreement rests entirely with the student. Payment of charges will be made pursuant to the procedures and schedule agreed upon by the Office of Finance and Treasury (Loans and Receivables). Failure to make payments as agreed will subject the student, under the University Regulations on Non-Payment of Fees and Charges, to sanctions, including interest charges, suspensions, withholding of degrees and withholding of transcripts, and the payment of costs and expenses of collection, including attorney and collection fees.
Any failure to provide meals or the use of specified accommodations due to acts of God, construction, strikes or threats thereof or due to any causes beyond the control of the University shall not constitute a breach of this Agreement and the University will not be liable to the student except to the extent of allowing in each such case a pro rata reduction in charges for the number of meals not provided or the number of days that accommodations are not provided except that the University in its sole and absolute discretion may instead provide an alternative location for meals and alternative accommodations at no additional cost to the student as it deems necessary or desirable.
3. Relationship of Parties
The relationship of the student and the University shall be that of a guest and an innkeeper, respectively, and nothing herein shall be construed to give the student any additional rights including, but not limited to, those of a tenant under a residential lease. The parties specifically agree that this Agreement does not establish a landlord/tenant relationship and is not governed by either NJSA 2A:18-61.1 or NJSA 2A:18-53, commonly known as the New Jersey eviction statute.
The University TigerCard is used for electronic access to dormitory rooms and in the student dining units for meals purchased through a meal plan contract. The student must present this card to be admitted to meals. It is for the exclusive use of the student to whom it is issued and is non-transferable. Any misuse of the TigerCard including the inappropriate transfer to others for any purpose will subject the owner to disciplinary action. Responsibility for safeguarding and proper use of the card is solely that of its owner. Faulty or damaged cards must be presented to the TigerCard Office for repair or replacement. If the card is lost or stolen, a replacement fee will be charged in accordance with TigerCard policies and procedures.