Summer Housing Room Draw Guide 2013
2013 SUMMER HOUSING INFORMATION AND PROCEDURES
**Please review Interim Housing and Dining Options as significant changes have been made for Summer Housing**
The most up-to-date information on available summer rooms will be posted at Summer Room Draw on Friday, April 26, 2013 in Room 319, Scully Hall.
Approximately 400 spaces will be available for the full 9 week summer contract. All efforts will be made to house all summer housing applicants, although all applicants may not be able to draw into summer housing if the occupancy limit is reached. If this occurs, we will start a waitlist.
This year the following buildings will be used to accommodate students during the summer housing period: 1901, Laughlin, Pyne and the 1st floor of Bloomberg.
The following projects will be taking place through the summer and could result in increased noise and/ or dust. Please check back as additional information may become available.
- ALL CAMPUS
o Friday, June 7: There will be no hot water due to a campus wide steam shutdown.
- 1901 Hall
o No work scheduled at this time.
o No work scheduled at this time.
o No work scheduled at this time.
o No work scheduled at this time.
The type and schedule of work on each of these projects may change as the summer progresses. No construction projects should begin before 7:00 am daily. Other projects may be added if needed. Please take this into account when choosing your room.
All rooms are subject to general building maintenance (painting, screen replacement, etc.) Housing & Real Estate Services will do its best to perform this maintenance with the lowest level of inconvenience to the summer resident(s).
2013 Summer Housing Timeline
April 1 – Summer Housing Applications available on housing website
April 15 – Summer Housing Applications due
April 26 – Summer Housing Room Draw (319 Scully Hall)
May 17 – Interim Housing Assignments posted
May 25 – Non-Senior move out (Students who have a summer contract starting on June 10, 2013 are eligible for interim housing, but must request it on their Summer Housing Application. If you did not request interim housing, or you do not have a summer contract starting on June 10, 2013, you MUST move out by 12pm. Please review Interim Housing section of Draw Guide as significant changes have been made.)
June 5 – Senior move out (Students who have a summer contract starting on June 10, 2013 are eligible for interim housing, but must request it on their Summer Housing Application. If you did not request interim housing, or you do not have a summer contract starting on June 10, 2013, you MUST move out by 12pm. Please review Interim Housing section of Draw Guide as significant changes have been made.)
June 10 – Summer Housing begins Contracts must begin on a Monday and end on a Sunday, with a minimum of 4 weeks.
July 15 – Last day to start a summer contract
August 12 – Final day of Summer Housing All students must vacate their summer room by 4pm. NO EXCEPTIONS OR EXTENSIONS WILL BE MADE.
Selecting a room
The following criteria will be used in determining summer housing eligibility. Applications are processed in priority order as listed below. Only students meeting one or more of these criteria are eligible.
1. Married Princeton University student(s). A copy of your marriage certificate is required.
2. Princeton University students conducting senior thesis research, completing junior papers, or other independent work. Status must be verified by their independent work advisor and by their Advising Dean on the enclosed Departmental Confirmation form. (Any Class of ’13 student must make full payment at the Treasurer’s Office and provide a receipt showing payment in full in advance of signing a summer room contract. This includes participating in Room Draw on April 19th.)
3. Princeton University students working full time for the University (minimum 35 hours per week)*. Status must be verified on the enclosed Departmental Confirmation form by the faculty member or administrator for whom the student is working. (Any Class of ‘13 student must make full payment at the Treasurer’s Office and provide a receipt showing payment in full in advance of signing a summer room contract. This includes participating in Room Draw on April 19th.)
4. Non-Princeton students working full time for the University (minimum 35 hours per week)*. Status must be verified on the enclosed Departmental Confirmation form by the faculty member or administrator for whom the student is working. All non-Princeton University students must make full payment at the Treasurer’s Office and provide a receipt showing payment in full in advance of signing a summer room contract. If paying by personal check, the check must be made out in U.S. dollars, made payable to "Princeton University ", and in the full amount of the housing contract. Non-Princeton students must have at least one semester of college to be eligible for Summer Housing.
5. Students who are performing a service for the University, either at the University, or in the surrounding community. Participants must be verified on the Departmental Confirmation form by the administrator responsible for the organization. Federal Work Study participants doing community service summer projects must have their status verified by the University’s Federal Work Study Coordinator on the enclosed Departmental Confirmation form. Students doing internships in the surrounding areas are not eligible for University Housing.
6. Princeton University students who are part of a recognized student organization or team. Summer on-campus residence is dependent upon regular involvement in tasks that relate to the mission of that group.
*A student seeking co-sponsorship for employment (more than one campus job to meet the 35 hours per week requirement) must submit a Departmental Sponsorship form for each sponsor. Each form should indicate the number of hours worked for each sponsor.
INCOMING FRESHMEN ARE NOT ELIGIBLE FOR SUMMER HOUSING. Only students who are in good standing with the University are eligible for summer housing. Students who have been required to withdraw are NOT eligible for summer housing. Students taking or returning from a voluntary withdrawal or leave of absence must have approval from their Dean and Director of Student Life to be eligible for summer housing. Please note that preparation for MCAT tests IS NOT a qualifying criterion for summer housing.
All confirmation letters (criteria 2, 3, 4, 5 and 6) must be completed before a contract can be signed.
SPECIAL NEEDS HOUSING
Special needs housing accommodations are available to students who can demonstrate a medical necessity for a specific residential environment. Students must meet at least one of the Summer Housing Application criteria to be eligible for Special Needs Housing during the summer. Students applying for a housing accommodation must have a reasonable request to accommodate a chronic or severe medical need with recent supporting documentation from a healthcare provider. Documentation will be reviewed by the Dean in the Office of the Dean of Undergraduate Students in charge of the special needs process. To apply, students must complete the supplemental Summer Special Needs Housing Application.
If your request is approved housing will notify you and inform you of your Summer Housing assignment. Due to the limited space available for summer housing, accommodations are not guaranteed. The Summer Special Needs Housing Application must be submitted with a Summer Housing Application and Confirmation form. All forms are due April 15, 2013 in order to be considered for Special Needs Housing.
Applications are due by 4:30 p.m. on Monday, April 15, 2013. Late applications will be waitlisted and given consideration, if space is available, after the selection and assignment process. There is no guarantee of housing for late applicants (see "Wait List" section below).
Room draw for summer housing will take place on Friday, April 26, 2013 beginning at 9:30 a.m. in Room 319, Scully Hall. Draw times will be posted online on Friday, April 19th, after 5:00 p.m. The room selection rules will permit up to 4 students wishing to live together in the same suite the opportunity to do so by allowing them to draw with the person who holds the earliest draw time. Students must be present at draw or make proxy arrangements with the Undergraduate Housing Office prior to April 26th. Anyone missing a draw time, who still wishes to draw a room, must come in by 5:00 p.m. on Monday, April 29, 2013 to choose a room, if any are available, and sign a contract.
Married applicants will be assigned first. These contracts must be signed by 5:00 p.m. on Monday, April 29, 2013. Students eligible for summer housing will be given draw times based on the following point system and then by the length of the contract within each category.
3 points: Princeton University students staying on campus for the summer to conducting senior thesis research, completing junior papers, or other independent work.
2 points: Princeton University students working full time for the University (minimum 35 hours per week).
2 points: Non-Princeton students working full time for the University (minimum 35 hours per week).
1 point: Students performing a service for the University, either at the University, or in the surrounding community.
1 point: Princeton University students who are part of a recognized student organization or team.
If space is not available for draw, some students with lower priority will be assigned to a space available after the draw occurs. Students given an assignment will be notified by e-mail and will have 3 working days after the date of notice to sign the contract. Failure to sign the contract in this time limit will void the contract offer for summer housing.
It is very important that should you find alternate accommodations for the summer that you contact the Housing Office via email addressed to firstname.lastname@example.org to let us know that you will not need summer housing. This allows us to update our records and provide housing to others who still require it.
A wait list for students who apply for housing after the application deadline of April 15, 2013, will be maintained for any space that becomes available through cancellations. Space will be assigned based on the "date of return" stamped on your application. There is no guarantee of summer housing for wait listed students. Therefore, off campus accommodations should be considered. Only students fitting the criteria descriptions listed on page one are eligible.
Contracting a room
CONTRACTS AND CANCELLATIONS
The length of a full 9 week summer contract will be from Monday, June 10 through Monday, August 12 on a space available basis. The cost is $1,800.00 for a full term contract. If there is available space for partial contracts, the cost per week is $200.00, with a required four consecutive week minimum stay. No contracts are granted for less than four consecutive weeks. Due to dormitory preparations for Fall 2013, no contract may begin after July 15, 2013. A student may sign only one summer contract. It is not possible, for instance, to have one contract which ends in early July and another which begins in late July.
Only students who are in good standing with the University are eligible for summer housing. Students who have been required to withdraw are NOT eligible for summer housing.
Any student canceling a signed contract will be charged a $300.00 cancellation fee. An additional charge of $200.00 will be assessed should a student cancel his/her contract prior to the start of their summer contract, but after the interim housing period has begun and if they remained on campus during that time. To cancel a contract a student must submit a cancellation request in writing to the Undergraduate Housing Office email (email@example.com). You must remove your belongings from your room within 48 hours of submitting your request. Refunds will be processed only after the above actions are taken. Any student whose enrollment is terminated by the University must remove all belongings from their room within 48 hours of termination.
The cost of a full 9 week contract is $1,800.00. The cost per week is $200.00. All current Princeton University students (Class of 2014, 2015, and 2016) will have summer housing charges billed to their student account. Any Class of 2013 student must make full payment at the Treasurer’s Office and provide a receipt showing payment in full in advance of drawing a summer room or signing a summer room contract.
Non Princeton students can pay with check or money order made payable to Princeton University. Payment should be made upon arrival to campus at the Housing Office, 5th floor New South Building.
Students whose department will be paying part or all of their summer housing costs should have a department representative complete the Department Payment Confirmation Form to submit with their Summer Housing Application. The student’s account will be billed, and charges will be removed once the funds have been transferred.
END OF CONTRACT MOVE-OUTS
When your contract ends, you must remove all of your belongings from your summer housing dormitory and depart. This also applies to students who will be living in a summer use dormitory for the academic year. SUMMER HOUSING IS NOT AN ALTERNATIVE STORAGE AREA. Do not move furniture into your room for the summer unless you are capable of removing it when your contract ends. You may not leave any belongings in your summer room after your contract ends! Belongings left behind after your contract ends may be disposed of, and the student is liable for the cost of disposal.
All students in housing through the end of the summer contract must be moved out by 4:00 p.m. on Monday, August 12, 2013. Your TigerCard access to your room will expire at this time. This is a strict deadline and no exceptions are possible. If you cannot move out of your summer room on this date you must make arrangements to do so before the end of the contract. It is your responsibility to be on campus and move out of summer housing on this date.
PLEASE NOTE: YOU CANNOT HAVE ACCESS TO YOUR ACADEMIC YEAR ROOM PRIOR TO SEPTEMBER 7th.
Only students who have been approved for early arrival by the Early Arrival Policy Committee may have access to their fall rooms before September 7th. Students who have not removed all of their belongings from their summer housing space by 4:00 p.m. on August 12th, will be assessed a labor charge for the time University staff expends to remove and store your belongings. In addition, you may be referred to the Office of the Dean of Undergraduate Students for disciplinary action.
END OF SUMMER HOUSING AND EARLY ARRIVAL
All students must move out August 12th by 4 pm. Any student who needs to stay on campus beyond this deadline MUST have the approval of the Early Arrival Policy Committee. Requests for early arrival housing, including housing beyond the end of summer deadline, should be submitted via the online form at http://www.princeton.edu/campuslife/pre-princeton/ . Questions should be directed to firstname.lastname@example.org .
SUMMER HOUSING BILLING
Summer Housing billing will close on September 1, 2013. Any appeals for housing charges (room charges, lock/key charges, cancellation charges, etc.) must be resolved by this date. After this date, only incorrect billing and billing discrepancies will be reviewed.
Beginning your Summer Housing
Students are expected to leave campus between non-senior room check out, Saturday, May 25, 2013 at 12 noon and the beginning of summer move-in on Monday, June 10, 2013. Students who have a signed a summer contract beginning on June 10 are eligible for Interim Housing during this period. To qualify for Interim Housing, you MUST check the appropriate space on the Summer Housing Application. ALL summer housing contract holders approved for Interim Housing will be assigned a space in and interim dorm, and must stay in that assignment even if working reunions with another group. There will be no exceptions. All non-seniors who are requesting interim housing will be required to complete a reunions task. This means that you must be on campus during the interim period. More information will be sent to students from Alumni Council in early May. Tasks can include things such as banner carriers in the P-Rade, driving golf carts, decorating golf carts, trash pickup, linen pick up, etc. For those students in groups who already have tasks, you will complete their task with your group.
Interim Housing assignments will be posted online Friday, May 10, 2013 after 5:00 pm. Interim housing move around will occur on Sunday, May 26, 2013 from 1:00 pm. – 4:00 pm. Students should plan on staying in their current room on the evening of Saturday May 25th, but you MUST be on campus to move from your academic year room on Sunday May 26th. If you are unable to move your own belongings you MUST make arrangements for a friend to move your belongings for you on this day. NO EXCEPTIONS. All summer students will remain in their interim rooms until June 10, which is the summer housing move-in date. There is no charge for Interim Housing. More information about Interim Housing will be available in the May Check-Out Brochure, available on the housing website. IF A SUMMER HOUSING CONTRACT IS CANCELLED, INTERIM HOUSING WILL BE CANCELLED AS WELL.
PLEASE NOTE: Although every effort is made to avoid this situation when possible, due to the availability of rooms there is a clear possibility that a summer housing student may be required to move twice: once from their academic year room into Interim Housing, and a second time from their Interim Housing room assignment to their Summer Housing room assignment.
IF YOU INDICATE THAT YOU DO NOT NEED INTERIM HOUSING, AND YOUR SUMMER CONTRACT BEGINS ON JUNE 10, THIS MEANS YOU WILL COMPLETELY MOVE OUT OF YOUR ACADEMIC YEAR ROOM BY MAY 25 (INCLUDING REMOVAL OF ALL BELONGINGS). YOU WILL NOT BE ABLE TO STORE YOUR BELONGINGS IN YOUR SUMMER ROOM OR ELSEWHERE ON CAMPUS.
**INTERIM HOUSING IS NOT AVAILABLE TO STUDENTS WHO SUBMIT THEIR APPLICATION AFTER THE APRIL 15 SUMMER ROOM DRAW DEADLINE**
DORMITORY AND ROOM ACCESS
As in previous summers, dormitory entry doors will be locked at all times beginning at 8:00 p.m. on Monday, June 10, 2013. Contact the Tiger Card Office in New South Building, in person or by calling 8-5436, if you are a Princeton student and need a replacement Tiger Card. Class of 2013 and Non Princeton students must get a Princeton University Visitor ID card to access the dorms.
1. All student Tiger Cards will be deactivated at the close of business on the day after commencement.
2. Students living in summer housing will continue to have their Tiger Card activated for the period of time indicated on their summer housing contract. Summer students approved for Interim Housing will have access to interim dorms during the interim period if they have been approved.
3. Tiger Cards will only be activated for the summer dormitories – 1901, Laughlin, Pyne and Bloomberg. All Tiger Cards will be reactivated for the undergraduate dormitories for the fall term.
Students with summer housing contracts beginning on June 10, 2013 will have card access to their room beginning at 9 am. Access will NOT be available before this time as University workers must have unobstructed access to the dormitories prior to 9 am on Monday June 10, 2013. Card Access will end at 11:59 pm on the last day of the contract. For students with contracts ending August 12, 2013, access will end at 4 pm.
Princeton students can activate their room access by touching their TigerCard to any Hot Spot after 9 am on the start date of their contract. For a list of hot spots please visit the keyless lock website at http://www.princeton.edu/us/housing/keylesslocks/. Class of 2013 students and Non-Princeton students will need to go to the TigerCard office to get their Visitor ID card in order to access their room.
Summer on campus
As you may expect, Princeton summers are very hot and humid. While fans are permitted, window air conditioning units are NOT permitted in any dormitories. The 1st floor of Bloomberg is expected to be air conditioned.
SUMMER DINING OPTIONS
Dining Services provides two distinct summer meal plans. The Summer Block 40 meal plan provides breakfast, lunch and dinner daily in several residential dining halls for a fee of $600.00. The Summer BBQ at the Graduate College provides al fresco dining at an all you care to eat buffet and cookout dinner each Monday, Tuesday, Wednesday and Thursday evening. Students may purchase summer BBQ meals in advance in quantities of 10, 15, and 20 meal packs or purchase a single meal as a walk up. Fees range from $82.00- $144.00 for a meal pack and $9.00 for a single meal.
In addition, select retail operations on campus are open in summer. For added convenience students may purchase Paw Points or use a student charge for payment in these retail venues.
Further detail, including registration information for each meal plan and summer hours of operation will be available on the dining Services website at www.princeton.edu/food on May 1.
There are full kitchens available in Pyne and Bloomberg Halls. All Summer Housing residents will have access to these kitchens. No access will be granted to the 1901/Laughlin co-op kitchen. This kitchen is closed over the summer.
Room changes are not permitted during the summer housing contract period, including changes requested due to extreme summer weather conditions.
The Housing Office reserves the right to require students to move into vacancies that occur through the summer. For example, if a quad loses two people, the remaining two may be moved to another room so that the original room may be closed and cleaned in preparation for fall term students.
Please be aware before you sign your housing agreement that you may experience periods of inconvenience or noise resulting from construction or refurbishing. Summer provides the only opportunity to make repairs or improve mechanical systems in campus housing. Please consider this information before signing a contract. Refunds are not given on the basis of inconvenience resulting from construction or refurbishing.
No furniture may be removed from any dormitory room during summer housing. Every room comes with 6 standard pieces of furniture - a bed frame, mattress, desk, desk chair, dresser and bookcase. In spaces without a built in closet a wardrobe has been provided. These must remain secured to the wall. University issued furniture may not be misappropriated in any way. No student may accept furniture from another dormitory room and no furniture may be removed from a dormitory room.
Students are responsible of the loss of or damage to University property provided for their use, including the furniture in their accommodations. All University property originally in the room must be left in good order.
Parking will be available for summer residents who draw successfully at room draw. A valid parking permit is required. All resident students need to have their current permit updated by contacting Transportation and Parking Services (TPS) located on the A Floor, New South Building. If you do not have a permit from 2012/2013, please bring your vehicle registration card to TPS to register for parking. Additional information can be obtained from either the TPS website: www.princeton.edu/parking, or by calling 609-258-3157 or 609-258-5436.
SUMMER TELEPHONE SERVICE
Summer residents living in dormitory rooms are provided with local and campus service. Those students remaining for summer session and who have signed up for telephone service will have long distance service using their PAC. Class of ‘13 graduates and non-Princeton students residing in summer housing can place calls using a calling card, or by calling collect (AT&T: 800 CALL ATT). For more information, please refer to the OIT Telecommunications website.