University Scheduling

Prior to completing the reservation request, please note:

Princeton University hosts events for the following types of groups

Recognized graduate and undergraduate student organizations
Academic and administrative departments
Faculty, staff and alumni.
Non-University groups that are 501-C3 Not-for-profit and provide their Tax Exempt ID number; or that are officially sponsored by a University department or recognized student organization.

To help us serve you better, please submit reservation requests at least two weeks prior to event date. Any cancellation must be reported no later than 2 business days prior to the event to avoid a late cancellation charge.
You will be notified of space availability within three (3) business days.
For events requiring services beyond the assignment of space (e.g. catering, media services), it is the responsibility of the requestor to contract the appropriate event support department directly to secure the provision of service.

Instructions: Please fill out the requested information in all sections below, then press the Submit button at the bottom of the page.

* Required fields
Section I: Client Information
1. Name: *
2. Date Today: *
3. Address: *
4. Telephone: *
5. Fax:
6. E-mail: *
7. Organization Name: *
7A. Princeton University Registered Organization?	Yes Non-University Group
Recognized University Organizations please skip to item 8. Non-University organizations please complete items 7B - 7C. Requests submitted by Non-University groups will be forwarded to Conference & Event Services for approval to use university space. CES approval is required by Non-University groups before a space assignment can be made.
7B. Please provide a brief description of the Non-University organization.

7C. Organization's Web Address (if applicable):

8. 7-digit Princeton University Account Number. * Non-University Clients please visit Conference and Event Services.

Section II: Publish to University Public Calendar
All events are unpublished by default. We will not publish any event to the University Public Calendar without consent from the event requestor/owner.
9. Would you like this event published on the University Public Calendar? Yes No 9a. If No, please move on to Section III. 10. If your event has multiple reservations, do you want all reservations published? Yes No 10a. If No, please identify the reservations, you wish to be published. 11. Does your event have an intended audience? Yes No Example: Open to the Public; Princeton Students and Staff Only 11a. If yes, please select from the following options: 12. Web Address (URL): 13. Reservation Description: This field may be used for any additional information you would like published about your event. Example: lecture topic; speaker bio; cost or ticketing info; etc.

Section III: Event Information
14. Title of Event
15. Date(s) of Event (If multiple dates are requested please list them all). *
16. Location Requested: (include building and room name) *
16A. Alternate Location Requested: (include building and room name)
16B. I Am Unsure Where I'd Like to Have This Event.	Yes No
17. Event Begins: *
18. Event Ends: *
(Note: Please list actual event times, suitable setup and take down time will be determined by University Scheduling Office.)
19. Number of Guests Expected: *
20. Nature of Event: *
21. Need Ticketing Assistance? Yes No 21A. If yes, please explain below: 22. Proposed Registration Fee :
23. Have you previously been in contact with a staff member from University Scheduling? Yes No
If yes, select from drop down:
24. Has this event been conducted previously at Princeton? Yes No If yes, where?

Section IV: Event Parking
Parking information collected here may be used to help manage lot usage on campus, but does not guarantee lot assignment.
25. Will you need parking accommodations for this event? Yes No
25A. If yes, please provide the expected number of attendees that will be parking for this event specifically (not including those already parked on campus).
25B. Do you have a desired parking location?
Second preference?
Why are we collecting this information?

Section V: Catering Information
26. Will you be serving food or refreshments at this event? Yes No
27. Is alcohol being served? Yes No
If No to both of above, please skip to Section VI.

28. Will you be using a University caterer? Yes No
If yes, please check one of the following: Princeton Catering Paper Tiger Prospect House On Campus Catering – Restaurant Associates
29. If No, please list the non-university caterer you would like to use.


Section VI: Audio Visual
30. Audio Visual Equipment Requested (Please be sure to uncheck None Requested if you are requesting equipment. Please check requested items.) None Requested Overhead Projector (Transparencies) \| Quantity: Podium \| Quantity: Microphone (wired) \| Quantity: Microphone (wireless) \| Quantity: Dance Floor Staging \| Quantity: Audio Visual Technician \| Quantity: Data/Video Projection (check all that apply) Laptop Projection Event requestors are responsible for providing a laptop computer if their event requires data projection. Notify University Scheduling, well in advance of your reservation date, if you wish to rent a laptop for your event. Your department/organization is responsible for any charges incurred for rentals. Mac users must provide their own adapter for connecting their laptop to a projector. DVD Projection VHS Projection Other (Please explain below)
Section VII: Room Setup
31. Please indicate your choice of available room set up by selecting the button next to one you prefer. For rooms with fixed seating, please check As Is. As Is: Room has fixed seating which cannot be moved from original configuration. Lecture Style: Chairs set up in row seating with center aisle and head table. Hollow Square: 8 foot Rectangle tables set up in square or U-Shape. Banquet Style: Round tables set with a maximum of eight to ten (8-10) chairs at each. Reception Style: Chairs around perimeter of room. Open Space: No furniture - Room empty. Other: Please explain below.

Please visit the Guidelines For Use of University Facilities to read relevant policies and procedures information for space use at Princeton University. Please click "Submit" if you have read and agree to the Guidelines For Use of University Facilities.