Princeton University Services is entrusted with the scheduling and event management of the common spaces within the Andlinger Center, in close coordination with the Council of the Humanities, which consists of the chairs and directors of all humanities programs and departments. These common spaces include: Chancellor Green Rotunda, Mezzanine, 103, 105, café, and Thompson Courtyard; East Pyne 010, and the Upper and Lower Hyphens.
The Office of University Scheduling, a department of University Services, will provide full scheduling capability, accessibility and event information within the Andlinger Center. University Scheduling offers 24 hour online space request capability, located at www.princeton.edu/uscheduling. University Services staff offers event planning and event logistics support for events occurring within the common spaces of the Andlinger Center. In addition, University Services staff will meet with each client prior to the beginning of each event to ensure that the space is set up correctly, assist with any audio-visual setup needs, and remains available in the Andlinger Center to assist as needed with any issues that may arise during the event.
For the 2009-2010 academic year, the Andlinger Center will be available for use by all academic departments at the University for events whose nature is appropriate to the space, with first priority to humanities departments. As the Andlinger Center is an academic venue, classes retain priority for space use throughout the academic year.
Pre-Semester Hours of Operation:
Monday, Sept. 14th - Friday, Sept. 18th: 7am - 5pm
Saturday, Sept. 19th and Sunday, Sept. 20th: Closed
Regular Hours of Operation will begin Monday, Sept. 21st.
Monday - Friday 7am - 10pm
For a full schedule, please refer to the full academic year calendar.
Limits of Use
Classes have priority during normal teaching hours. Other events may be booked when classes are not in session. Programming spaces will be available for use by departments, programs, and organizations whose events are appropriate to the space. Because the Andlinger Center is primarily an academic space, programs that are academic in nature will retain first priority of use followed by university related business.
Labor
The Office of University Scheduling is available to assist with event execution in a variety of ways depending on the needs of the department. Events will be supported between 12 pm and 10 pm Monday to Friday, at no cost to the client. Assistance provided outside of those hours, or for events requiring additional staff beyond regular coverage will be assessed the following schedule of fees:
Monday – Friday
Before 7 am - $125/hour overtime fee*
7 am to 12 pm - $26/hour
After 10 pm - $125/hour
Saturday
Before 7 am - $125/hour overtime fee*
7 am to 10 pm - $26/hour
After 10 pm - $125/hour
Sunday
Before 12 pm - $125/hour overtime fee*
12 pm to 10 pm - $26/hour
After 10 pm - $125/hour
The overtime rate for Humanities departments, programs, and committees is $39/hour.
Equipment Requirements
Although space rental fees are not charged, requestors are responsible for any equipment rental and labor costs provided by service departments at the University (i.e. Media Services, Building Services, Public Safety, Facilities, Parking Office, Conference Services, etc.). University Scheduling staff will provide contact information for these departments. Should outside rental equipment be required, University Scheduling staff work with the sponsoring department to determine the most appropriate set up in the space.
Request Submission
Room reservations are most efficiently accommodated when submitted at least 14 days prior to the planned event. Space requests can be submitted here. The Office of University Scheduling will notify organizations regarding room availability within 3 business days of receipt of the request.
Authorized Users
Reservations must be arranged by a person authorized to make binding financial obligations on behalf of the requesting organization. Billing arrangements will be clearly articulated during the reservation process, and must be agreed to by the client before an event can occur. An official Princeton University project grant number is required when the room reservation is made. This number will be used for all applicable charges, and in the absence of any billable expenses, serve as a damage deposit should repairs be necessary to the space upon conclusion of the event. Individual organizations with unpaid invoices to University Services will not be permitted to make additional space reservations.
Cancellation
Notice of cancellation must be received in writing by email to uschedul@princeton.edu at least two business days prior to an event to avoid a late cancellation fee of $25 plus applicable labor fees.
Catering
For the protection of the university and the event sponsor, events requiring food service are subject to University policy . Specifically, any food provider who serves and staffs the meals must be recognized by the Office of Risk Management. Visit the Risk Management website at this link to see the list of authorized caterers. If the desired caterer is not registered with the University, they are required to purchase a one-day insurance coverage.
As with all reservable spaces on campus, the Andlinger Center is governed by university policies, and guests using the space are expected to conform to these policies. These may be viewed at this link.
To submit a reservation request, please fill out and submit an Online Reservation Request Form located here at least two weeks prior to your event. You will be notified of space availability within three business days. For more information, please contact the Office of University Scheduling at 609.258.2244.
Andlinger Center Event Spaces
Chancellor Green Rotunda
Chancellor Green, originally the university's main library, has been restored to its historic use as a quiet academic space for the humanities. At the core of the Andlinger Humanities Center, this space is meant to enhance the intellectual life of the humanities in ways that are consonant with its mission and with the guidelines below.
The mezzanine provides 28 carrels where students, faculty, visiting fellows, emeritus faculty members, and others can work. Some of the carrels are assigned to departments, programs and individuals, who have priority in their use. Locked cabinets are provided to the authorized user(s) upon request. Unassigned and vacant carrels are available for anyone to use.
On the main floor, two seminar rooms, Chancellor Green 103 and 105, are used for classes as scheduled by the Office of the Registrar. The Rotunda serves as a common room where faculty and students can engage in quiet discussion or study. After 4:30, the seminar rooms are available for a variety of academic uses, including lectures, colloquia, round-table discussions, and readings.
Humanities departments, programs and committees may reserve the seminar rooms for academic use after 4:30. The Rotunda can also be reserved after 4:30 for events consonant with the mission of the space, such as a forum or discussion (bearing in mind that the acoustics and audio-visual facilities are not as favorable as in a small auditorium such as 010 East Pyne.)
Given the presence of study space in the mezzanine, the Rotunda and seminar rooms are normally unsuited for social events. Departments may serve simple refreshments (wine and cheese, for example) after a lecture, but for more elaborate receptions, the upper and lower hyphens and the café, with food and beverage service and an adjoining indoor gallery and outdoor terrace, will usually be more appropriate.
By special request and on a limited basis, the Rotunda may be used for receptions or dinners. Normally these will be approved only on weekends or during university vacations when they do not interfere with teaching and studying.
Chancellor Green Upper Hyphen
The Upper Hyphen, connecting East Pyne and Chancellor Green acts as the main thoroughfare to the Rotunda, Chancellor Green 103, and 105. While serving as a lounge area and a space for more elaborate events such as gatherings and open house functions. It renders a modest space able to accommodate a variety of layouts. The Upper Hyphen is ideal for use when Rooms 103 and 105 are not occupied by academic courses. For events requiring the lounge furniture to be removed, University Scheduling will contract with furniture movers as needed. Costs associated with removal, storage and restoration of the space to original condition will be the responsibility of the event sponsor.
Chancellor Green Lower Hyphen
The Lower Hyphen, adjacent to the Chancellor Green Café, is a gallery space typically used as a lounging area. It is also suitable for a variety of functions including exhibits and receptions. The gallery is available for artistic exhibitions by university affiliates with the approval of the Humanities Council. The exhibitor is responsible for the cost of installation, removal, and for ensuring that the space is restored to its original condition.
Chancellor Green Café
The Chancellor Green Café is a dining location managed by Princeton Dining Services. Regular business hours are Monday – Thursday, 8 am to 4:30 pm, with modified operation during breaks and holidays. When it is not open for business, the space can be reserved for functions. It is recommended that existing furnishings be used however if desired, requestors can hire Building Services to provide and set up preferred equipment.
Click here for Summer hours of operation.
East Pyne 010
East Pyne 010 is a 71-seat auditorium generally used for courses. Other times it functions as a venue for lectures, film screenings, meetings, colloquia, and other events. University Scheduling staff provides operational support for these occurrences. During normal business hours, Media Services offers audio-visual assistance for courses.
The office of University Services will schedule the spaces according to the above guidelines. Any policy questions about appropriate use of space are referred to the Humanities Council. Once the reservation is made, University Services will work with departments on any arrangements that might be needed for setting up including furniture removal, storage, and return; seating and audio-visual equipment; providing security and restoring the space to its normal configuration after the event. These services will be billed to the department according to standard rates.
