University Scheduling

Prior to completing the reservation request, please note:

Princeton University hosts events for the following types of groups

Recognized graduate and undergraduate student organizations
Academic and administrative departments
Faculty, staff and alumni.
Non-University groups that are 501-C3 Not-for-profit and provide their Tax Exempt ID number; or that are officially sponsored by a University department or recognized student organization.

To help us serve you better, please submit reservation requests at least two weeks prior to event date. Any cancellation must be reported no later than 2 business days prior to the event to avoid a late cancellation charge.
You will be notified of space availability within three (3) business days.
For events requiring services beyond the assignment of space (e.g. catering, media services), it is the responsibility of the requestor to contract the appropriate event support department directly to secure the provision of service.

Instructions: Please fill out the requested information in all sections below, then press the Submit button at the bottom of the page.


Section I: Client Information
1. Contact Name:
2. Date Today:
3. Address:
4. Telephone:
5. Fax:
6. E-mail:
7. Organization Name:
7A. Princeton University Registered Organization?	Yes Non-University Group
Recognized University Organizations please skip to item 9. Non-University organizations please complete items 7B - 8. Requests submitted by Non-University groups will be forwarded to Conference & Event Services for approval to use university space. CES approval is required by Non-University groups before a space assignment can be made.
7B. Please provide a brief description of the Non-University organization.

7C. Organization's Web Address (if applicable):

8. Non-University Clients - Federal Tax ID Number

9. Princeton University Account Number (required for University groups). Please type "NA" for non-University groups.

Section II: Event Information
10. Title of Event
11. Date(s) of Event (If multiple dates are requested please list them all).
12. Location Requested:
12A. Second Choice Location Requested:
12B. I Am Unsure Where I'd Like to Have This Event.	Yes No
13. Event Begins:
14. Event Ends:
(Note: Please list actual event times, suitable setup and take down time will be determined by University Scheduling Office.)
15. Number of Guests Expected:
16. Nature of Event:
17. Need Ticketing Assistance? Yes No 17A. If yes, please explain below: 18. Proposed Registration Fee :
19. Have you previously been in contact with a staff member from University Scheduling? Yes No
If yes, select from drop down:
20. Has this event been conducted previously at Princeton? Yes No If yes, where?

Section III: Catering Information
21. Will you be serving food or refreshments at this event? Yes No
Is alcohol being served? Yes No
If No to both of above, please skip to Section IV.

22. Will you be using a University caterer? Yes No
If yes, please check one of the following: Princeton Catering Paper Tiger Prospect House On Campus Catering
23. If No, please list the non-university caterer you would like to use.


Section IV: Audio Visual
24. Audio Visual Equipment Requested (Please be sure to uncheck None Requested if you are requesting equipment. Please check requested items.) None Requested Overhead Projector (Transparencies) \| Quantity: Podium \| Quantity: Microphone (wired) \| Quantity: Microphone (wireless) \| Quantity: Dance Floor Staging \| Quantity: Audio Visual Technician \| Quantity: Data/Video Projection (check all that apply) Laptop Projection (ie., Powerpoint slides, etc.) (Note: Please notify University Scheduling if you also need to rent laptops. Without previous requests, it is understood that each client will provide all necessary laptop computers for data projection.) DVD Projection VHS Projection Other (Please explain below)
Section V: Room Setup
25. Please indicate your choice of available room set up by selecting the button next to one you prefer. For rooms with fixed seating, please check As Is. As Is: Room has fixed seating which cannot be moved from original configuration. Lecture Style: Chairs set up in row seating with center aisle and head table. Hollow Square: 8 foot Rectangle tables set up in square or U-Shape. Banquet Style: Round tables set with a maximum of eight to ten (8-10) chairs at each. Reception Style: Chairs around perimeter of room. Open Space: No furniture - Room empty. Other: Please explain below.

Please visit the Guidelines For Use of University Facilities to read relevant policies and procedures information for space use at Princeton University. Please check the box below to confirm that you have read and agree to the Guidelines For Use of University Facilities.