Prior to completing the reservation request, please note:

  • Princeton University hosts events for the following types of groups
    1. Recognized graduate and undergraduate student organizations
    2. Academic and administrative departments
    3. Faculty, staff and alumni.
    4. Non-University groups that are 501-C3 Not-for-profit and provide their Tax Exempt ID number; or that are officially sponsored by a University department or recognized student organization.
  • You will be notified of space availability within three (3) business days.
  • For events requiring services beyond the assignment of space (e.g. catering, media services), it is the responsibility of the requestor to contract the appropriate event support department directly to secure the provision of service.

Instructions: Please fill out the requested information in all sections below, then press the Submit button at the bottom of the page.

* Required fields


Section I: Client Information  
1. Name: *
2. Telephone: *
3. E-mail: *
4. Organization/Department Name: *

5. Please provide a valid chart of accounts below (optional):

         
Department Fund Program Project Activity
5 characters
5 characters
5 characters
8 characters 3 characters

Click here for more information about Project Grant conversion to Princeton PRIME. PUID and password required.


 

Section II: Event Information  
6. Title of Event
7. Date(s) of Event (If multiple dates are requested please list them all). *
8. Event Start Time: *
9. Event End Time: *
(Note:   Please list actual event times, suitable setup and take down time will be determined by University Scheduling Office.)
10. Locations Requested:
(include building and room name) *
10A. Second choice of location:
(include building and room name)
11. Approximate # of guests expected: *
12. Need Ticketing Assistance? Yes No

13. Have you previously been in contact with a staff member from University Scheduling regarding this event? Yes No

If yes, select from drop down:


 

Section III: Publish To University Calendar  
All events are unpublished by default. We will not publish any event to the University Public Calendar without consent from the event requestor/owner.  
   

14. Would you like this event published on the University Public Calendar?
Yes No
 
15. Intended audience:  
Please select from the following options:


16. Web Address (URL):

17. Reservation Description:
This field may be used for any additional information you would like published about your event. Example: lecture topic; speaker bio; cost or ticketing info; etc.

 

 

Section IV: Room Setup  

18. Please indicate your choice of available room set up by selecting the button next to one you prefer. For rooms with fixed seating, please check As Is.

As Is: Room has fixed seating which cannot be moved from original configuration.
Lecture Style: Chairs set up in row seating with center aisle and head table.
Hollow Square: 8 foot Rectangle tables set up in square or U-Shape.
Banquet Style: Round tables set with a maximum of eight to ten (8-10) chairs at each.
Reception Style: Chairs around perimeter of room.
Open Space: No furniture - Room empty.
Other: Please explain below.

 
 

 

Section V: Catering Information  

19. Will you be serving food or refreshments at this event?
Is alcohol being served?

 

 

19A. If yes, select your caterer:

 

 
19B. If using a non-University caterer, please enter the name below.  
 

 

Section VI: Audio/Visual  

20. Audio Visual Equipment Requested

(Please be sure to uncheck None Requested if you are requesting equipment. Please check requested items.)

None Requested
Overhead Projector (Transparencies) | Quantity:
Podium | Quantity:
Microphone (wired) | Quantity:
Microphone (wireless) | Quantity:
Audio Visual Technician | Quantity:

Data/Video Projection (check all that apply)

Laptop Projection
Event requestors are responsible for providing a laptop computer if their event requires data projection. Notify University Scheduling, well in advance of your reservation date, if you wish to rent a laptop for your event. Your department/organization is responsible for any charges incurred for rentals.

Mac users must provide their own adapter for connecting their laptop to a projector.

DVD Projection
Other (Please explain below)


 

 

Section VII: Event Parking  
Contact Transportation and Parking Services with event details and parking and/or shuttle needs.

Please visit the Guidelines For Use of University Facilities to read relevant policies and procedures information for space use at Princeton University.

Please click "Submit" if you have read and agree to the Guidelines For Use of University Facilities.

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