Proposed Constitution - November 22, 2009

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Princeton Arts Council
Constitution
November 2009

PREAMBLE
The Princeton Arts Council proclaims that it has been founded and is dedicated to promote and encourage, amongst its committee members:
Objectives…

ARTICLE I
Name
Section 1. The name of this student organization shall be the Princeton Arts Council
Section 2. The words "Performing Arts Council" shall not be used by any individual or group of individuals without the consent of the officers or the organization as a whole.

ARTICLE II
Membership
Section 1. Membership to this organization will be extended to only ODUS-approved performing arts organizations that demonstrate interest in membership.
Section 2. The executive board of officers must agree unanimously to extend membership to the prospective group after it is ODUS-approved.
Section 3. The group’s membership will be finalized only with 2/3 of membership votes in favor of extending membership, where each existing group has one vote either in favor or against membership.

ARTICLE III
Officers
Section 1. There shall be an Executive Board of Officers, which shall consist of the following:
(1) President
(2) Vice President
(3) Facilities Manager
(4) Secretary
(5) Initiative Director

Section 2. The Executive Board shall be empowered to:
(1) Come to collaborative decisions concerning the membership
(2) Conduct the business and affairs of the organization during periods between meetings of the members
(3) Act as arbiters in cases of disagreement among members
(4) Represent the organization in cases of liability, responsibility, or honors.
(5) Meet regularly with University administrators
(6) Ration campus resources amongst members with thoughtfulness, consideration and an unbiased perspective
(7) Act as a communicator and advocate for each member
(8) Act as a liaison to the administration on behalf of the student groups.

Section 3. At least one of the existing council members should have served on the Executive Board before.

Section 4: Meetings of the Executive Board or the entire organization shall be held whenever necessary, upon the call of the President or at the request of at least two officers. Ideally, these meetings should occur weekly.

Section 5: Hold responsibility for the coordination and facilitation of:
(1) Spring TSOP
(2) Studio space schedules
(3) Performance space scheduling
(4) Fall Tigernight

ARTICLE IV
Election of Officers
Section 1. Election of the officers:
(1) In November of the Fall semester, the President will petition members for nominations or self-nominations. Each candidate will have the opportunity to submit a statement.
(2) Candidate statements will be consolidated and distributed to all members with at least two weeks before the election meeting for members to consider the ballot.
(3) In December, by secret ballot of a majority of the organization, the Executive Board is elected. Each group will have one vote, and, in addition, each Executive Officer will have one vote.
(4) Each elected official will serve a term of one year or until the successor for each respective position has been duly elected and has qualified for said position.
(5) If a candidate does not receive a majority of the votes, a run-off will be held between the two candidates who received the highest amount of votes.
(6) Elections shall be held for the following officer positions: President, Vice President, Facilities Manager, Secretary, Initiative Director
(7) Acting ODUS Administrators (currently Dean Sean Weaver) will preside over all election proceedings and will moderate any disputes
(8) A member shall be awarded a proxy vote with valid reason subject to the approval of the Executive Board of Officers.

ARTICLE V
President
Section 1. The President is entitled to, but not limited to:
(1) Organize and preside over all election meetings for membership and for the Executive Board of Officers.
(2) Organize and preside over Executive Board Meetings and membership meetings.
(3) Full access to the ppac@ email account, complete contact lists, and archives.
(4) Act as the voice representing all arts groups

Section 2: The President is expected to summon at minimum five all-membership meetings all year
(1) February (addressing TSOP, group contact information)
(2) March (Spacing, Scheduling, Tigernight)
(3) September (updates, initiatives, Tigernight)
(4) November (election procedure)
(5) December (elections)

ARTICLE VI
Vice President Section 1. The Vice President (Head of Public Relations) is expected to, but not limited to:
(1) Maintain the website and the facebook group
(2) Gather or consolidate information to better promote the program

ARTICLE VII
Facilities Manager
Section 1. The Facilities Manager is entitled to, but not limited to:
(1) Oversee the regular maintenance of available space, prop and costume storage facilities, and its equipment, working closely with administrative space managers.
(2) Gather and organize space and performance preferences
(3) Respond to space or scheduling conflicts or requests

ARTICLE VIII
Secretary
Section 1. The Secretary is entitled to, but not limited to:
(1) Oversee the organization and distribution of meeting agenda and document the meeting’s minutes
(2) Draft proposal letters to relevant administrators or alumni

ARTICLE IX
Initiative Director
Section 1. The Initiative Director is entitled to, but not limited to:
(1) Propose and help execute new projects.

ARTICLE X
Amendments
Section 1. After ratification, amendments to the document will be made with unanimous support from the Executive Board of Officers and 2/3 vote by the membership.

ARTICLE XI
Ratification
Section 1. This constitution will take effect following a unanimous vote of approval by the existing Executive Board and all existing members.

Contact us at ppac@princeton.edu