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Last Updated:
February 15, 2004
UPDATE



This funding schedule was used from January 2004 through November 2004. For current rules, please see the current funding website.



BACKGROUND ON FUNDING SCHEDULE

The GSG Assembly has recently been challenged by the difficulty of trying to cosponsor an ever-increasing slate of graduate student-run events with a normal annual budget, as opposed to the past few years when irregular surpluses swelled the co-sponsorship budget. The tendency to fund generously suggests that we may deplete that budget before the end of the fiscal year, and some Assembly members have called for more planning. Assembly has discussed whether creating a more regulated funding application schedule would help Assembly decide how to best allocate funds, as well as conserving the time spent discussing funding requests during meetings.

To help meetings and the budget run more smoothly, the Executive Committee has drafted the following funding schedule and practices for Assembly's consideration. Assembly is in no way bound to use this system, but is invited to experiment with it and consider its utility in addressing the problems referred to above.

January 14, 2004
GSG Executive Committee

For the full text, please see Proposed Funding Schedule

FUNDING SCHEDULE

I. Scheduling

  1. For cosponsorship purposes, the GSG fiscal year will be informally divided into three four-month terms: November-February; March-June; July-October

  2. Groups are encouraged to file funding requests in advance of the term in which the events fall. From now on, these requests will be referred to as "early requests". Regular requests will continue to be accepted throughout the term on the understanding that less or no funding may be available.

  3. The GSG Assembly will discuss early requests in the meeting before the term starts. Thus, the early funding decisions will be made in October (after the budget for the fiscal year has been approved), February, and June meetings.

  4. The GSG Assembly will discuss regular requests in the monthly meetings, as happens now.

II. Funding Decisions

  1. In order to make it easier to use uniform criteria, all requests submitted for a meeting will be discussed at once, as described below.

  2. The treasurer will first let Assembly decide whether to consider late requests (as per By-Law IV.1 and Standing Rule of Assembly III.7).

  3. The treasurer will provide:
      1. information on our current place in the four-monthly and yearly budgets,
      2. the amount of each request under consideration,
      3. the total budget for each event under consideration,
      4. the cosponsorship (from other sources) already secured for each event,
      5. the total amount that has already been allocated to each group in the current fiscal year,
      6. the value (if any) recommended by the treasurer (as per Standing Rule of Assembly III.8).
  4. Before debate and decisions on funding, the treasurer and Assembly will interview representatives (if they show up at the meeting) from the groups requesting funding.

  5. After Assembly is satisfied as to the details of each request, Assembly will discuss informally what is the global funding decision.

  6. Among the possibilites that Assembly may wish to consider during informal discussion on early funding are:
      1. changing any of the treasurer's recommendations;
      2. deciding whether and how much to allocate for regular requests in the term under discussion;
      3. spending more or less money than initially allocated for the term under discussion (on the understanding that this decision will affect the funds available for the remainder of the year).
  7. Among the possibilities that Assembly may wish to consider during informal discussion of regular funding requests are:
      1. changing any of the treasurer's recommendations,
      2. spending more or less money than previously allocated for regular requests during the current term (on the understanding that this decision will affect the funds available for the remainder of the year).
  8. After a consensus is reached, it will be possible to formulate and vote upon a global motion on all requests.