Minutes for January 21, 2009 Meeting:


1. Attendance:
   
   Charles Lu
   Maja Klosinska
   Denise Kassab
   Olivia Martel
   Katie Stoltfus-Duek
   Sevil Cakir Kilincoglu
   Steven Bergsieker
   Karin McDonald
   Rob Cooper
   Christina Hultholm
   
   
The following major issues were discussed:

1.   Charles stated the successful transition from the 2008 Committee
     to the newly elected Committee for 2009.
    
2.   Charles announced that the Committee's account balance at the
     Sovereign Bank was USD 982.67 and that the names on the account
     have been changed to those of the current President Charles Lu
     and Vice-President Karin McDonald.  Charles also announced that
     the account assigned to Lawrence Committee by the University
     currently has a balance of USD 1,136.97
       
3.   Charles reminded the Committee members that the President and
     Vice-President have the authority to send mass emails to the
     entire Lawrence Community.
     
4.   Charles announced the Graduate School's final decision to allocate
     7 Housing spots for the Lawrence Committee.

5.  Christina gave updates from the GSG meeting:

     a. Reinstated Housing Office's decision over the Housing perks
        for Lawrence.

     b. Regarding the new shuttle service organized by the Parking and
        Transportation Office, Christina suggested that there be a
        link in the Lawrence Community website which allows residents
        to provide feedback on the new service.  The agreed
        recommendation is that residents send an email directly to
        transportation@princeton.edu with a copy to gsg@princeton.edu
        and Olivia Martel, omartel@princeton.edu Christina mentioned
        that most residents had expressed approval of the new shuttle
        service.

6.  Regarding the Lawrence website:

     a.  Christina suggested placing pictures of the apartments on the
         website for prospective students or those who may have
         Lawrence as their housing choice. Olivia is to speak to
         Housing regarding access to possible empty apartments in
         order to take pictures.

     b.  The Committee suggested looking through broken, dead-end
         links and either erasing no longer relevant information or
         updating existing information.

     c.  Katie suggested that the office hours of the Lawrence
         Superintendent David Young be placed on the website.

     d.  Steven suggested that the website's first page have current
         announcements as well as 'Welcome info' for new residents.
         Charles suggested that there be a link to the website at the
         end of emails sent by the Committee. Suggestions are to be
         emailed to Steven.

     e.  The Garden Coordinator is to review and update the
         information available on the website regarding the Community
         garden.

     f.  It was decided that 7 days prior to the monthly Committee
         meetings, Charles will send an email to residents which will
         include a reminder of the date, time and location of the
         month's meeting, information on events and a link to the
         Minutes drawn from the previous month's meeting.

7.   The Committee decided in favor of a 'Potluck' event to take place
     on Febraury 22nd. Sevil will prepare the posters, the event is to
     take place on a 'sign-up' basis and the final details will be
     decided at the next Lawrence meeting. Olivia announced she will
     be able to include the event in the weekly 'GS Events' email sent
     to students.

8.  Regarding laundry facilities:

     a.  Some residents expressed concern that a number of Building 10
         laundry machines were out of order for several days. Charles
         agreed to post signs in the Laundry rooms with David Young's
         email and telephone number to contact should machines require
         maintenance.

     b.  Some residents suggested placing 'change machines' in laundry
         rooms. Olivia reminded the Committee that according to
         Housing, the Lawrence Committee would be fully liable to any
         damage/malfunction/theft of the machine. Olivia is to check
         with Housing on the possibility of a card swipe system.

9.  Regarding mail delivery:

     a.  Some residents expressed concern over the small-sized
         mailboxes in Buildings 2-7. Although the mailboxes cannot be
         replaced, if mailboxes are broken, residents should contact
         David Young.

     b.  Some residents had expressed concern over theft or damage to
         USPS/UPS/Fedex deliveries which are left in the lobby of
         Building 1. Some Committee members are to talk to David Young
         over possibilities to counter the problem. In the meantime,
         Olivia reminded all that such incidents must be reported to
         Public Safety.

10.  Some residents expressed interest in obtaining cable television
     services from other vendors. Olivia announced that Housing only
     allowed for one provider.

11.  Christina suggested that future Lawrence Committee meetings begin
     at 8.00pm rather than 8.30pm. All members agreed.  The next
     meeting will take place on 2/18/09 at 8:00PM in the community
     room at 1 Lawrence Drive.