John Foster Dulles State Department Microfilm

MC#074


1999 Princeton University Library


Description

The collection consists of 192 reels of microfilm, totaling about 131,000 individual microfilm frames. The collection can be characterized in general as the State Papers of Secretary John Foster Dulles, 1953-1959. The originals of all the papers, with the exception of Mr. Dulles's personal appointment book, are located in the Department of State. At the time these documents were filmed for this collection (1956-61) they were located in various State Department repositories, including the Central Files, maintained by the Division of Records Management (RM), the Conference Files, maintained by the Reports and Operations Staff of the Secretariat (S/S-RO), miscellaneous files kept in the S/S-RO Message Center, and various individual State Department Bureau and Office files. It can be presumed that eventually all of these records will be retired to the Central Files where the master copies will be maintained.

The collection can be broken down into nine general categories as described below:

(1) Conferences held between Secretary Dulles and representatives of foreign nations. This category includes (a) special, high-level international conferences, e.g., the Geneva Summit Meeting, July, l955; (b) regular international meetings attended by Secretary Dulles, e.g., the annual Spring meetings of the NATO Ministerial Council; and (c) bilateral meetings between Secretary Dulles and representatives of foreign powers either in Washington or in other capitals. The documents in this category, as well as in categories (2) and (3) below are chiefly telegrams exchanged between the Department of State and various US Missions, memos of conversation, conference minutes, and background and position papers prepared for the Secretary's use prior to meetings which he was to attend.

(2) Negotiations with foreign powers carried out chiefly by representatives of Secretary Dulles. The most important of these are (a) the Korean Truce negotiations; (b) the Trieste Treaty negotiations; (c) the Austrian State Treaty negotiations; (d) the Baghdad Pact (Henderson mission) negotiations; (e) the Formosa-Offshore Island negotiations; and (f) negotiations with Communist China for the release of US prisoners.

(3) General foreign relations with individual nations or groups of nations (1953-1956). In this category falls background material not fully covered in conference files (Category 1) or elsewhere. It includes documents dealing with relations in the period 1953-1956 between the United States and (a) Indo China; (b) Pakistan and India; and (c) Israel and the Arab League Nations.

(4) Secretary Dulles's Memos of Conversation. This is an almost complete file of all official memoranda of conversations in which the Secretary participated from January 1953 through 15 April 1959. The other participants were chiefly representatives of foreign nations. Some of these memos are duplicated in the conference files (Category 1).

(5) Secretary Dulles's Appointment Book. This is a daily record kept in pencil by Mr. Dulles personal secretary of all appointments kept by him either in Washington or abroad. It covers the entire period of Mr. Dulles's term of office as Secretary of State. Because there was no room to do so, the pages of these books were not stamped with frame numbers. These books represent the only part of this collection that cannot technically be labeled official documents; consequently they bear no security classification.

(6) Top Secret Daily Staff Summaries and Top Secret Afternoon Summaries. The Top Secret Staff Summary (including, after 13 September 1956 the Top Secret Afternoon Summary) is edited and produced daily (except Saturdays, Sundays, and holidays) by the Reports and Operations Staff of the Secretariat (S/S-RO). It is the joint work of S/S-RO and the policy information officers in various bureaus of the Department of State including the Bureau of Intelligence and Research. It reports on a daily basis major policy decisions, or related developments as contained in Top Secret telegrams, dispatches, etc., exchanged between the Department of State and various US Missions. The master copies of the Summaries, which have been filmed for this collection, identify by number the specific telegrams or dispatches on which the summaries are based.

For a time, the Top Secret Staff Summary contained a section on "Congressional Relations" and a daily "Signature Record" of correspondence signed by the Secretary, the Under Secretary, and the Acting Secretary. The Congressional Relations section was dropped after 8 May 1953, and the "Signature Record" was dropped after 19 March 1956. Beginning 4 August 1953, a section was added summarizing "major decisions" made daily by the Secretary, Under Secretary, and Acting Secretary. The title of this section was later changed to "The Staff Record" and (in the Afternoon Summary) "Record of Actions."

The Top Secret Staff Summary has a very restricted circulation in the Department of State and is considered an "Eyes Only" document, that is for the "personal information and use of the designated recipient only." It was one of the most important documents regularly studied by Secretary Dulles. For the study of major developments in US foreign policy on a daily basis these documents provide a highly useful starting point.

(7) The Daily Summary. The Daily Summary is edited and produced daily (except Saturdays, Sundays, and holidays) in the Reports and Operations Staff of the Secretariat (S/S-RO). It is the joint work of the S/S-RO and the policy information officers in various Bureaus of the Department of State. It reports, on a daily basis, major policy decisions or related developments as contained in telegrams, dispatches, etc., classified up through Secret. It is produced primarily for the use of officers at the level of Assistant Secretary, Deputy Assistant Secretary, Office Director, and Deputy Office Director.

(8) Secretary's Staff Meetings (Tuesday and Thursday). These are minutes of the semi-weekly large staff meetings held by the Secretary of State and attended chiefly by Assistant Secretaries and staff assistants.

(9) Secretary's Staff Meetings (Mondays Wednesday, and Friday). These are informal and uncleared minutes of the Secretary's small staff meetings attended chiefly by the Under Secretary, the Deputy Under Secretaries, and the Assistant Secretaries or their equivalents. There are some gaps in the record for the years 1953-1955, and for the same period the record consists mostly of pencilled notes. After March 1956 the record is complete and is in typescript.


Guide to Use

1. Microfilms
Each reel of microfilms has a number, the numbers running from 1 through 144 and from 201 through 248. For security reasons, the microfilm reels have been separated into two categories. Those reels numbered from 1 through 100 and from 201 through 248 contain copies of documents other than telegrams, e.g., memos of conversation, conference minutes, etc. Those numbered from 101 through 144 contain copies of telegrams which, for reasons of cryptographic security, have been filmed separately.

Each page of each document has been stamped, before being microfilmed, with a separate number, usually in the lower left-hand corner. This is the "frame number," i.e., the number assigned to each microfilm frame within each microfilm reel. All documents or individual pages of documents can thus be easily identified by reel number and frame number. At the beginning of each reel is a "target sheet." This sheet in bold type identifies by subject matter the ensuing group of filmed documents; indicates, where possible, the State Department file number of the original documents and their location, at the time of filming, within the various file systems of the Department of State; and gives the inclusive, frame numbers within that particular reel.

Where the original films were unclear because of faulty photography, retakes have been made in most cases. These retakes are identified as such and have been spliced in at the beginning of the appropriate microfilm reels. In some cases the original documents were so faintly or badly typed that the microfilm copies are scarcely legible, and no amount of rephotographing could improve the situation. In these instances, recourse will have to be made to the original documents in the files of the Department of State.

2. Telegrams
The telegrams contained in reels 101 through 144 are mostly those exchanged between the Department of State and the regular US diplomatic posts abroad or the UN mission in New York. Some, however, fall into special categories and are identifiable by the cable addresses used, as listed below:

(a) DULTE-TEDUL

(b) SECTO-TOSEC

(Note: the DULTE-TEDUL series and the SECTO-TOSEC series often contain telegrams concerning subjects not pertinent to the specific purposes of the Secretary's trip abroad. Therefore important telegrams concerning many different subjects are to be found in these exchanges of telegrams which are normally located and catalogued in this collection under the general subject describing the occasion of the Secretary's trip abroad. For example the Suez crisis of July 1956 broke when Secretary Dulles was in Panama and South America. Therefore, important telegrams concerning this crisis will be found in the DULTE-TEDUL series grouped under the subject, "Panama Conference.")

(c) POLTO-TOPOL

3. Log of Documents
The log, copies of which are deposited in both the Seeley G. Mudd Manuscript Library at Princeton and the Historical Office, Department of State, contains a separate page for each microfilm reel. Each page of the log includes the following information: (a) reel number; (b) inclusive frame numbers; (c) repository of original documents within the Department of State at the time of filming; (d) State Department file numbers of documents (when possible); (e) frame numbers of retakes (when necessary); and (f) subject or subjects of the documents included in the reel, as described on the target sheet for each reel.

4. Card Catalogue
Copies of the card catalogue are deposited in both the Seeley G. Mudd Manuscript Library at Princeton and the Historical Office, Department of State. The card catalogue provides a general, but not detailed, index of the collection. Each card contains the following information: (a) single word subject in the upper left-hand corner;* (b) cryptographic classification of document in upper right-hand corner;** (c) general subject of document or group documents as described on target sheets of the microfilm reels; (b) reel number; and (e) frame numbers. The cards are filed alphabetically according to the subject heading in the upper left-hand corner.

Philip A. Crowl,

Washington, D.C., 1962

Updated upon declassification: Princeton, New Jersey, 1999

~~~~~~~~~~~~~~~~~~~~~~

* Any given document or group of documents contained in a single reel is normally listed under several subjects. For example, for the subject, "Second Suez Canal Conference, London, September, 1956," three separate cards are to be found in the catalogue: one bears, in the upper left-hand corner, the title, "Egypt"; another, the title, "Suez Canal"; and a third, the title, "London Conference."

** All telegrams are included in the "encrypted" category; all other documents in the "non-encrypted" category.


Reel List

REEL BEG FRAME END FRAME CONTENTS
1 6316 7031 Korea
2 7032 7482 Korea
3 7483 8107 Conferences, 1953/06 - 1954/03
4 8108 8824 Conferences, 1954/04 - 1955/07
5 8825 9102 Conferences, 1955/07
6 11226 11812 China
7 11932 12317 China
8 13577 14046 Trieste
9 14047 14646 Conferences, 1953/01 - 1953/04
10 14785 15340 Conferences, 1953/04 - 1953/05
11 15341 16019 Conferences, 1953/07 - 1953/09
12 [Restricted] 16020 16703 Conferences, 1953/10 - 1954/02
13 16704 17395 Conferences, 1954/02
14 17396 17964 Conferences, 1954/02
15 17965 18843 Conferences, 1954/02 - 1954/06
16 18844 19626 Conferences, 1954/05 - 1956/06
17 19627 20036 Conferences, 1954/05 - 1956/06
18 20337 21074 Conferences, 1954/06 - 1954/09
19 21075 21582 Conferences, 1954/08 - 1954/09
20 21586 22191 Conferences, 1954/09 - 1954/10
21 22192 22851 Conferences, 1954/10
22 22852 23575 Conferences, 1954/11 - 1954/12
23 23576 24288 Conferences, 1954/12 - 1955/02
24 24289 25153 Conferences, 1955/02 - 1955/05
25 25154 25658 Conferences, 1955/05
26 25659 26439 Conferences, 1955/05 - 1955/07
27 26440 27218 Conferences, 1955/07
28 27219 27913 Conferences, 1955/07
29 27914 28719 Conferences, 1955/09 - 1955/10
30 28720 29398 Conferences, 1955/09 - 1955/11
31 29399 30068 Conferences, 1955/10 - 1955/12
32 20069 30779 Conferences, 1955/12 - 1956/02
33 30780 31485 Conferences, 1956/02 - 1956/03
34 31486 32196 Conferences, 1956/03
35 32197 32690 Conferences, 1956/03
36 38865 39061 Conferences, 1956/05
37 39062 39291 Conferences, 1955/05
38 39292 39919 Conferences, 1955/05, also India/Pakistan General

39
[Restricted]

39920 40587 India-Pakistan, IndoChina

40
[Restricted]

40588 41240 IndoChina
41 41241 41517 IndoChina
44 47870 48494 Middle East
45 48495 49193 Middle East
46 49194 49770 Middle East
47 53818 54529 Conferences, 1956/04 - 1956/08
48 54530 55157 Conferences, 1956/08
49 55158 55847 Conferences, 1956/08
50 55848 56498 Conferences, 1956/08 - 1956/09
51 56499 56965 Conferences, 1956/10 - 1956/12
52 56966 57668 Conferences, 1956/12
53 57669 58108 Conferences, 1956/12 - 1957/02
54 58723 59459 Tue/Thu Staff Meeting, 1953/01 - 1954/09

55
[Restricted]

59460 60160 Tue/Thu Staff Meeting, 1954/09 - 1956/11
56 60161 61075 Tue/Thu Staff Meeting, 1956/12 - 1958/08
57 61078 61252 Tue/Thu Staff Meeting, 1958/09 - 1958/12
61 61254 61695 Memos of Conversation, 1953/01 - 1953/06
62 61696 62215 Memos of Conversation, 1953/07 - 1953/12
63 62216 62642 Memos of Conversation, 1954/01 - 1954/05
64 62644 63325 Memos of Conversation, 1954/06 - 1954/10
65 63326 63829 Memos of Conversation, 1954/11 - 1955/02
66 63830 64382 Memos of Conversation, 1955/03 - 1955/06
67 64383 64950 Memos of Conversation, 1955/07 - 1955/10
68 c.1 64951 65569 Memos of Conversation, 1955/11 - 1956/02
68 c.2 64951 65569 Memos of Conversation, 1955/11 - 1956/02
69 65570 66179 Memos of Conversation, 1956/03 - 1956/06
70 66180 66616 Memos of Conversation, 1956/07 - 1956/09
71/72
[Restricted]
66617 67778 Memos of Conversation, 1956/10 - 1957/03
73/74
[Restricted]
67779 68781 Memos of Conversation, 1957/04 - 1957/09
75
[Restricted]
68782 69607 Memos of Conversation, 1957/10 - 1957/12
76/77
[Restricted]
69609 70904 Memos of Conversation, 1958/01 - 1958/06
78/79
[Restricted]
70905 72327 Memos of Conversation, 1958/07 - 1958/10
80/81
[Restricted]
72328 73180 Memos of Conversation, 1958/11 - 1959/04
82/83
[Restricted]
73181 74568 Top Secret Daily Staff Summary, 1953/01 - 1953/09
84 74569 75256 Top Secret Daily Staff Summary, 1953/10 - 1954/01
85 75257 75951 Top Secret Daily Staff Summary, 1954/02 - 1954/05
86 75952 76678 Top Secret Daily Staff Summary, 1954/06 - 1954/09
87/88 76679 78012 Top Secret Daily Staff Summary, 1954/10 - 1955/06
89 78013 78764 Top Secret Daily Staff Summary, 1955/06 - 1955/10
90/91
[Restricted]
78765 80125 Top Secret Daily Staff Summary, 1955/11 - 1956/05
92/93
[Restricted]
80126 81434 Top Secret Daily Staff Summary, 1956/06 - 1956/11
94/95
[Restricted]
81435 82817 Top Secret Daily Staff Summary, 1956/12 - 1957/05
96/97
[Restricted]
82818 84225 Top Secret Daily Staff Summary, 1957/05 - 1957/11
98/99
[Restricted]
84226 85575 Top Secret Daily Staff Summary, 1957/11 - 1958/05
100
[Restricted]
85576 86328 Top Secret Daily Staff Summary, 1958/05 - 1958/08
101
[Restricted]
1 617 Encrypted, Korea
102 618 1557 Encrypted, Korea
103 1558 2110 Encrypted, Conferences, 1953/03 - 1953/12
104 2111 2816 Encrypted, Conferences, 1953/10 - 1954/02
105
[Restricted]
2817 3520 Encrypted, Conferences, 1954/01 - 1954/07
106 3521 4116 Encrypted, Conferences, 1954/04 - 1954/06
107
[Restricted]
4117 4841 Encrypted, Conferences, 1954/04 - 1954/06
108
[Restricted]
4842 5589 Encrypted, Conferences, 1954/?? - 1955/07
109
[Restricted]
5590 6315 Encrypted, Conferences, 1955/07 - 1955/11
110
[Restricted]
9103 9807 Encrypted, Conferences, 1953/05 - 1955/08
111
[Restricted]
9808 10530 Encrypted, Conferences, 1953/05 - 1956/06
112
[Restricted]
10531 11225 Encrypted, Conferences, 1955/07 - 1956/06
113 11813 12863 Encrypted, Conferences, 1953/?? - 1955/07
114
[Restricted]
12864 13576 Encrypted, Conferences, 1953/11 - 1954/10
115
[Restricted]
32691 33512 Encrypted, Conferences, 1953/01 - 1954/04
116 33513 34178 Encrypted, Conferences, 1954/05 - 1954/07
117 34179 34866 Encrypted, Conferences, 1954/04 - 1954/07
118
[Restricted]
34867 35643 Encrypted, Conferences, 1954/04 - 1954/12
119
[Restricted]
35644 36403 Encrypted, Conferences, 1954/12 - 1955/07
120
[Restricted]
36404 36836 Encrypted, Conferences, 1955/07 - 1955/10
121
[Restricted]
36827 37987 Encrypted, Conferences, 1955/11 - 1956/03
122
[Restricted]
37988 38734 Encrypted, Conferences, 1955/?? - 1956/05
123 38735 38864 Encrypted, Conferences, 1956/??
124
[Restricted]
41518 42299 Encrypted, Conferences, 1955/05
125
[Restricted]
42300 42957 Encrypted, Conferences, 1954/05 - 1955/05, India
126
[Restricted]
42958 43712 Encrypted, India, Pakistan, Indochina
127
[Restricted]
43713 44428 Encrypted, IndoChina
128 44429 44723 Encrypted, IndoChina
129 44724 45847 Encrypted, IndoChina
130
[Restricted]
45848 46843 Encrypted, IndoChina
131
[Restricted]
46844 47627 Encrypted, IndoChina
132 47628 47989 Encrypted, IndoChina
133
[Restricted]
49771 50465 Encrypted, Middle East, Egypt
134 50466 50843 Encrypted, Middle East, Egypt
135 50844 51586 Encrypted, Middle East
136 51587 52373 Encrypted, Middle East
137
[Restricted]
52374 52705 Encrypted, Middle East
138 52706 53409 Encrypted, Middle East
139
[Restricted]
53410 53817 Encrypted, Middle East
141 58109 58722 Encrypted, Conferences, 1956/07 - 1956/12
142 125462 126197 Encrypted, Conferences, 1957/03 - 1957/05
143
[Restricted]
126198 128454 Encrypted, Conferences, 1957/07 - 1958/09
144
[Restricted]
128455 129170 Encrypted, Conferences, 1958/09 - 1959/04
201 86329 87023 Top Secret Daily Staff Summary, 1958/08 - 1958/11
202/203 87024 88155 Top Secret Daily Staff Summary, 1958/11 - 1959/04
204/205 88156 89840 Secret Daily Summary, 1953/01 - 1953/08
206/207 89841 91152 Secret Daily Summary, 1953/09 - 1954/04
208/209 91153 92479 Secret Daily Summary, 1954/05 - 1954/12
210/211 92480 93932 Secret Daily Summary, 1955/01 - 1955/08
212/213 93933 95325 Secret Daily Summary, 1955/09 - 1956/04
214/215 95326 96646 Secret Daily Summary, 1956/05 - 1956/12
216 96647 97460 Secret Daily Summary, 1957/01 - 1957/04
217/218 97461 98742 Secret Daily Summary, 1957/05 - 1957/12
219/220 98743 99818 Secret Daily Summary, 1958/01 - 1958/08
221/222 99818 100730 Secret Daily Summary, 1958/09 - 1959/04
223 100731 101530 Conferences, 1957/02 - 1957/03
224 101914 102031 Conferences, 1957/03
225 102647 103678 Conferences, 1957/05
226 103659 104688 Conferences, 1957/05 - 1957/09
227 104689 105458 Conferences, 1957/07 - 1957/09
228
[Restricted]
105459 106263 Conferences, 1957/10
229
[Restricted]
106264 107117 Conferences, 1957/10 - 1957/12
230 107118 107921 Conferences, 1957/12
231
[Restricted]
107922 108863 Conferences, 1957/12
232
[Restricted]
108864 109824 Conferences, 1958/01
233 109825 110808 Conferences, 1958/03
234
[Restricted]
110809 111859 Conferences, 1958/03 - 1958/06
235
[Restricted]
111860 113123 Conferences, 1958/06 - 1958/07
236
[Restricted]
112228 112858 Conferences, 1958/06
237
[Restricted]
112858 114813 Conferences, 1958/06 - 1958/07
237-A
[Restricted]
113744 114126 Conferences, 1958/07
238
[Restricted]
114814 115996 Conferences, 1957/07 - 1958/08
239 115996 118204 Conferences, 1958/08
240
[Restricted]
118205 119257 Conferences, 1958/08 - 1958/09
241
[Restricted]
119258 120878 Conferences, 1958/09 - 1958/12
242
[Restricted]
120879 122296 Conferences, 1958/12
243
[Restricted]
122297 123761 Conferences, 1958/12 - 1959/03
244 123762 125235 Conferences, 1959/03 - 1959/04
245 129171 129629 Small Staff Meeting, 1953/01 - 1955/06
246
[Restricted]
129630 130247 Small Staff Meeting, 1955/12 - 1957/05
247
[Restricted]
130248 130825 Small Staff Meeting, 1957/06 - 1958/05
248
[Restricted]
130826 131452 Small Staff Meeting, 1958/06 - 1959/05