Mudd home PU home library home search contact us about Mudd
News and Information
 
  Adlai Stevenson dances with two Triangle actors, c. 1954. From the Triangle Club Archives.

 

Submitting your Doctoral Dissertation or Master’s Thesis to the Mudd Manuscript Library

 

The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis.


The Ph.D. Dissertation Submission Procedure

Step 1) Review the Publishing Options for Princeton University Dissertations; please note that those who have been approved for an embargo should choose Traditional Publishing when they complete their online submission. Embargoes will be applied to dissertations by Mudd Manuscript Library staff at the time of submission to the Library. Written documentation from the graduate school giving permission for the embargo must be presented in hard copy at the time of submission to the Mudd Library. For more information see Embargoes.

Step 2) Complete the online submission of your dissertation on the ProQuest UMI ETD Administrator website (www.etdadmin.com/princeton). This step will take roughly 20-25 minutes to complete. Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment (fees apply only if you have chosen the Open Access publishing option or copyright registration or if you wish to order additional bound copies of your work).

Step 3) Print-out the confirmation email that you receive when your submission is complete and bring it to the Mudd Manuscript Library with:

  • 1 bound copy of your Dissertation (see the Mudd Dissertation Requirements Document for formatting requirements)
  • a Dissertation maintenance fee of $15 (exact cash, personal check or bank check made out to Princeton University Library)
  • Final Public Oral Examination Report (FPO) form, signed to indicate successful completion of the examination, plus one copy of this document
  • If you are seeking an embargo you must provide the email confirmation of embargo approval from the Graduate School

A Mudd Manuscript Library staff member will review your bound copy and the online submission and sign off on your FPO.

Step 3) Student will deliver his or her completed FPO form to the Office of the Graduate School in Clio Hall.

 

Embargoes

According to the Publication, Access, and Embargoing of Doctoral Dissertations policy approved by the Faculty Committee on the Graduate School on May 14, 2012, Ph.D. candidates will be offered the opportunity to request a 2-year embargo on their dissertations, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace.

The process of gaining approval for an embargo is governed by the Graduate School as part of the Advanced Degree Application Process. It involves filling out the Dissertation Embargo Request and Approval Form, obtaining an approval signature from your advisor or a committee member, and submitting the form as instructed by the Graduate School. More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage.

Written confirmation of the embargo approval from the Graduate School must be presented in a hard copy email at the time of submission to the Mudd Manuscript Library.The contact for embargo related matters in the Graduate School is the Associate Dean for Academic Affairs Cole Crittenden (ccritt@princeton.edu; 609.258.3902).

Those who have been approved for the embargo should choose Traditional Publishing when they complete their online submission to ProQuest (www.etdadmin.com/princeton). Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace. Please see Publishing Options for Princeton University Dissertations for more information.

Embargo Renewals
Those who wish request a renewal of an existing embargo must email the Associate Dean for Academic Affairs, Cole Crittenden, in the Graduate School and provide the reason for the extension.  While embargoes may be extended with the request of the student and the approval of the Graduate School, they can never be reinstituted after having expired.  

Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation.

An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date.
Please note: you are responsible for keeping track of the embargo period--notifications will not be sent.

To find the exact date of an embargo expiration, individuals should find their dissertation in DataSpace, click the “show full item record” button at the bottom of the page, and view the date in the “pu.embargo.lift” field. 

The Graduate School will inform the Mudd Library of all extensions and Mudd Library staff will institute the extensions in ProQuest and DataSpace

 

Formatting your Dissertation

Mudd Dissertation Requirements This document offers detailed information on how to prepare the bound volume of your dissertation.  Please take special note of how to format the title page, which must list your advisor’s name.  The document also provides information on the submission process and requirements.

ProQuest's Preparing Your Manuscript guide offers information on formatting the PDF that you will upload to Princeton's ETD site; most of the requirements for the PDF are in line with the requirements of the bound copy, with the exception of the margins and line spacing. The two different requirements will result in two slightly different versions of your work. See also: ProQuest Resources this web page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations and more.

ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

 

Fees

The fees that students are charged vary depending on the publishing option that they choose, and if they opt to register their copyright.  However, all students must pay a $15 dissertation maintenance fee to the Mudd Manuscript Library, which is payable by exact cash, Visa or MasterCard, or a check made out to “Princeton University Library.”

Fees submitted online in the UMI ETD Administrator Site (publishing option fees and copyright registration fees) are payable by Visa, MasterCard or American Express. ProQuest may add a small service tax to their fees.

For a breakdown of these costs, see our Fee Chart.

Traditional without copyright registration: $0 to ProQuest (online); $15 fee to Mudd Library
Traditional with copyright registration: $55 to ProQuest (online); $15 fee to Mudd Library
Open Access without copyright registration: $95 to ProQuest (online); $15 fee to Mudd Library
Open Access with copyright registration: $150 to ProQuest (online); $15 fee to Mudd Library

 

Deadlines

Doctoral degrees are granted five times per year (usually January, April, June, September and November) at Board of Trustee meetings.  The title page of your dissertation must state the month and year of the meeting at which you will be granted your degree, for example “April 2013.” Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School.

Deadline Dates for 2014/2015:  

Friday, September 5, 2014 (Degree date September 2014)
Friday, October 31, 2014 (Degree date November 2014)
Friday, January 9, 2015 (Degree date January 2015)
Friday, March 13, 2015 (Degree date March 2015)
Tuesday, May 19, 2015 (Degree date June 2015)

Please note: If a student is granted an extension for submission of his/her materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Graduate School Office in the form of an email to Daniel Linke, University Archivist ( ).

 

Access to Ph.D. Dissertations

  • The Bound Copy: One non-circulating, bound copy of each dissertation is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating, bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's main catalog.
  • Electronic Copy (PDF) in ProQuest: ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose Open Access Plus publishing, their dissertations are available freely on the Web via ProQuest's Open Access database, PQDT Open. Dissertations are available for purchase through ProQuest Dissertation Express. Please note, dissertations under embargo are not available in full text through he ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.
  • Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace: Beginning in the fall of 2011, dissertations that are not embargoed will be available through the internet in full-text via Princeton's digital repository, DataSpace.
  • Interlibrary Loan: Dissertations that are not under embargo are available through Interlibrary Loan to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally.

 

Submitting Your Master’s Thesis to the Mudd Manuscript Library

Master’s degree students are required to submit two bound copies of their thesis to the Princeton University Archives at the Mudd Manuscript Library.  For formatting guidelines, follow the instructions for the bound volumes in the Mudd Dissertation Requirements.  Master's degree students are not required to submit to the ProQuest UMI ETD Administrator website. No paperwork is required. 

One non-circulating, bound copy of each thesis is held in the collection of the University Archives. One circulating, bound copy of each thesis may also be available. Information about theses can be found in Princeton University Library's main catalog.

For additional information, contact the Mudd Manuscript Library at 609-258-6345, or

Acknowledgements

Sections of this guide have been adapted from similar guides prepared by the American Library Association, the Cornell University Graduate School, the Johns Hopkins University Archives, and the Harvard University Archives. Used with permission.

Updated 4/23/2014