Senior Thesis 2014 Information
The Mudd Manuscript Library is the primary repository for Princeton University senior theses. The library requests that undergraduate academic departments submit Class of 2014 senior theses in digital format (PDF files).
The library transitioned from collecting unbound paper copies to digital files in 2013. The purpose of the change is to improve access to theses for undergraduates who use them (at a rate of about 1,000 per year) to explore topics, find sources and develop research methodologies for their own theses. The theses are to be made accessible via Princeton's digital repository, DataSpace. More details can be found on our blog post from October 2012.
Information for Academic Departments
Below you will find information for academic departments regarding submission of senior theses to the Mudd Library.
You are free to collect PDFs from students in whichever manner you choose; however, here are a few tips that might be helpful:
- Collect PDFs from students by email. Create a dedicated folder in your Inbox to store them.
- If you are expecting a large number of emails submissions, you may want to set up a “Rule” in Outlook whereby all emails with a specific set of text in the subject line (e.g. Senior Thesis Submission) will automatically funnel into a dedicated folder in your Inbox as they arrive. This will reduce clutter in your Inbox, and store the emails in a single location.
- Ask students to name their PDF files in a standard format: last name_first name; e.g. “smith_jane.pdf”. This naming convention will be helpful for locating names within the folder, and for alphabetizing the list of PDFs in the folder stored on your computer.
Please note: prior to uploading to DataSpace, PDFs will need to be moved out of your email and saved in a folder on your computer (Desktop or in My Documents).
If you have questions about these or other options for collection senior thesis PDFs, please contact Dan Santamaria (firstname.lastname@example.org; 8-5161) or Lynn Durgin (email@example.com; 8-5879).
- File Format for Senior Theses Most senior theses will consist of a single textual document. These textual documents (which may contain images, graphs or other illustrations) should be converted to PDF (.pdf) for submission.
- Naming your PDF File Use the following format to name your senior thesis PDF file: "
last name_first name.pdf".
For example: smith_jane.pdf
Do not include commas or accent marks in your filename.
- Supplementary Files Students may wish to submit a supplementary file along with their primary senior thesis PDF to augment or illustrate their thesis work. The most common types of supplementary files are audio or video files, though other file types are acceptable.
- Audio files should be submitted in MP3 format (.mp3)
- Video files should be submitted in MP4 format (.mp4), and encoded in H.264/MPEG-4 compression format. See instructions for H.264/MPEG-4 compression from the New Media Center.
- Supplemental files that are still images should be submitted in JPEG (.jpg), JPEG2000 (.jp2), or TIFF (.tif) format
- Supplemental files that are textual should be submitted in PDF (.pdf), or in ASCII text (or plain text) files (.txt). Microsoft Word documents should not be submitted.
- File size The file size limit for DataSpace is 2.5 GB. If you require assistance submitting large files, please contact firstname.lastname@example.org.
The Princeton University Archives in the Seeley G. Mudd Manuscript Library is Princeton University’s central repository for senior theses submitted in fulfillment of the undergraduate degree requirements. Senior theses created by students in the Class of 2012 and earlier are available in paper format (or, in some cases, microfiche) at the Mudd Manuscript Library (see the Catalog of Princeton University Senior Theses 1926-2012), while theses created by students in the Class of 2013 and later are available in digital format (PDF) through Princeton's Digital Repository, DataSpace (Senior Thesis community).
Access Options for Students Submitting their Theses
Graduating seniors must submit their theses in digital format for inclusion in Princeton's digital repository; however the Office of the Dean of the College offers a set of access options for students
to consider (see the ODOC webpage for full details Digital Archiving of Senior Theses), which include:
Online Access: Unless you elect either or both of the options described below, your thesis will be automatically deposited in the digital archive and accessible online to authorized users of the Princeton University computing network.
Walk-in Access Only: If you feel that your thesis should not be made accessible online via our computing network, you may elect to limit access to those who visit Mudd Library in person. These “walk-in” patrons, who may include members of the general public, will be able to access the archive at a designated computer terminal in Mudd Library and, subject to the limitations of copyright law, permitted to make copies of individual theses. Please note that a list of all theses in the University Archives is publicly available online.
- Embargo: To protect a compelling interest, you may request that your thesis be embargoed so that it remains completely inaccessible for a specific, limited period of time. For example, embargoing your thesis may be appropriate if its disclosure would compromise intellectual property or privacy interests, or if your thesis includes data that you or your faculty adviser are planning to publish at a later time. Please be sure to consult with your adviser if you have questions about the sensitivity of the data in your thesis. All embargo requests will be carefully reviewed.
A full explanation of options, along with the form required to request walk-in access or an embargo, are listed on the Office of the Dean of the College webpage: Digital Archiving of Senior Theses. Forms must be submitted to the Office of the Dean of the College by your commencement ceremony. Please contact the Office of the Dean of the College (email@example.com ) or the University Archives (firstname.lastname@example.org ) if you have questions.
Written instructions for submitting theses to DataSpace are available here: DataSpace Instructions. Instructional videos follow.
Submitting a Senior Thesis with a Single PDF File
The following video demonstrates the process for submitting a senior thesis to the DataSpace repository. In this demonstration, only the PDF of the thesis itself is submitted. The video is best viewed in full-screen mode by clicking on the square icon in the lower right of the player.
Submitting a Senior Thesis with a PDF with Additional Supporting Files
This video demonstrates the process of submitting a senior thesis that has more than one file associated with it: the PDF of the thesis and a file containing other supporting data. The video is best viewed in full-screen mode by clicking on the square icon in the lower right of the player.
- Please complete your submission of theses to DataSpace by July 11, 2014. Please notify Lynn Durgin (email@example.com) when you have completed your thesis uploading.