Senior Thesis 2014 Information
The Mudd Manuscript Library is the primary repository for Princeton University senior theses. The library requests that undergraduate academic departments submit Class of 2014 senior theses in digital format (PDF files).
The library transitioned from collecting unbound paper copies to digital files in 2013. The purpose of the change is to improve access to theses for undergraduates who use them (at a rate of about 1,000 per year) to explore topics, find sources and develop research methodologies for their own theses. The theses are to be made accessible via Princeton's digital repository, DataSpace. More details can be found on our blog post from October 2012.
Information for Academic Departments
Below you will find information for academic departments regarding submission of senior theses to the Mudd Library.
You are free to collect PDFs from students in whichever manner you choose; however, here are a few tips that might be helpful:
- Collect PDFs from students by email. Create a dedicated folder in your Inbox to store them.
- If you are expecting a large number of emails submissions, you may want to set up a “Rule” in Outlook whereby all emails with a specific set of text in the subject line (e.g. Senior Thesis Submission) will automatically funnel into a dedicated folder in your Inbox as they arrive. This will reduce clutter in your Inbox, and store the emails in a single location.
- Ask students to name their PDF files in a standard format: last name_first name; e.g. “smith_jane.pdf”. This naming convention will be helpful for locating names within the folder, and for alphabetizing the list of PDFs in the folder stored on your computer.
Please note: prior to uploading to DataSpace, PDFs will need to be moved out of your email and saved in a folder on your computer (Desktop or in My Documents).
If you have questions about these or other options for collection senior thesis PDFs, please contact Dan Santamaria (firstname.lastname@example.org; 8-5161) or Lynn Durgin (email@example.com; 8-5879).
- File Format for Senior Theses Most senior theses will consist of a single textual document. These textual documents (which may contain images, graphs or other illustrations) should be converted to PDF (.pdf) for submission.
- Naming your PDF File Use the following format to name your senior thesis PDF file: "
last name_first name.pdf".
For example: smith_jane.pdf
Do not include commas or accent marks in your filename.
- Supplementary Files Students may wish to submit a supplementary file along with their primary senior thesis PDF to augment or illustrate their thesis work. The most common types of supplementary files are audio or video files, though other file types are acceptable.
- Audio files should be submitted in MP3 format (.mp3)
- Video files should be submitted in MP4 format (.mp4), and encoded in H.264/MPEG-4 compression format. See instructions for H.264/MPEG-4 compression from the New Media Center.
- Supplemental files that are still images should be submitted in JPEG (.jpg), JPEG2000 (.jp2), or TIFF (.tif) format
- Supplemental files that are textual should be submitted in PDF (.pdf), or in ASCII text (or plain text) files (.txt). Microsoft Word documents should not be submitted.
- File size The file size limit for DataSpace is 2.5 GB. If you require assistance submitting large files, please contact firstname.lastname@example.org.
There will be two training sessions for uploading 2014 theses to DataSpace. Since the process for uploading to DataSpace is the same as in 2013, the training sessions are intended to be a refresher for those who have used the system before, or for those who did not attend the training sessions in 2013, and to answer any questions that the Undergraduate Program Administrators may have.
Two sessions will be offered (the same content will be covered in both):
- Friday, March 14, 10-11 AM Lewis Library, E-classroom 225 (second floor)
- Friday, March 28, 2-3 PM Lewis Library, E-classroom 225 (second floor)
To reserve your place at one of these sessions, please follow this link to our online poll: https://doodle.com/vggssa5swtbrv2yt
If you cannot attend one of the sessions and you have questions about the process, please feel free to contact Dan Santamaria (email@example.com) or Lynn Durgin (firstname.lastname@example.org).
Written instructions and instructional videos are available as well.
Please see the links to written instructions and video instructions below, or contact Dan Santamaria (email@example.com) or Lynn Durgin (firstname.lastname@example.org) with your questions.
Click here for Written Instructions on submitting senior theses to DataSpace. Instructional videos follow.
Submitting a Senior Thesis with a Single PDF File
The following video demonstrates the process for submitting a senior thesis to the DataSpace repository. In this demonstration, only the PDF of the thesis itself is submitted. The video is best viewed in full-screen mode by clicking on the square icon in the lower right of the player.
Submitting a Senior Thesis with a PDF with Additional Supporting Files
This video demonstrates the process of submitting a senior thesis that has more than one file associated with it: the PDF of the thesis and a file containing other supporting data. The video is best viewed in full-screen mode by clicking on the square icon in the lower right of the player.
- If someone new will submit theses to DataSpace in 2014 (i.e. someone different than last year), please send the netid of that individual to Lynn Durgin (email@example.com) by February 7, 2014.
- Please complete your submission of theses to DataSpace by July 11, 2014. Please notify Lynn Durgin (firstname.lastname@example.org) when you have completed your thesis uploading.
University policy, as outlined in the Undergraduate Announcement under "Independent Work," provides that each student must deposit a copy of their senior thesis with the University Archives to be preserved and made accessible to researchers. The thesis will be accessible via Princeton's digital repository DataSpace. Exceptions to this policy must be approved through the Dean of the College.
The Dean of the College, with assistance from the University Archives and the Office of Information Technology, are in the process of finalizing the access policy for the senior thesis archive.