ORPA - Subawards

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ORPA Subawards Policy

ORPA Contracting Policy

Office of Research and Project Administration

Subaward Policy
(Effective May 1, 2009)

Summary

1. Subaward Definitions
A. Subaward B. Subrecipient C. Sponsored Projects

2. Distinguishing Between Subaward and Procurement Action
A. Importance of Classification B. Distinguishing Characteristics

3. Proposing a Subaward
A. Determining the Need B. Selection of a Subrecipient C. Multiple Subrecipients D. Required Elements

4. Issuing a Subaward
A. Period of Performance/Duration B. Funding Mechanisms C. Sole Source Justification D. Unbudgeted Subawards E. Requesting New Subaward F. Requesting Modifications

5. Applying F&A Rates to Subawards

6. Post-Award Subrecipient Monitoring
A. Risk Analysis B. Departmental Monitoring C. Technical Progress Monitoring D. Purchase Order Creation E. Invoice Processing F. Purchased/Fabricated Equipment

7. Closeout of Subrecipient Awards

Roles and Responsibilities

Forms

© 2008, Office of Research and Project Administration PO Box 36, 4 New South Building Princeton University, Princeton, NJ 08544 Fax: 609/258-1159