Princeton University Equestrian Team Code of Conduct

Part I: Rights, Privileges, Code of Conduct

Article 101: Athlete Registration

101.1. Registration – All athletes training and/or competing in events and lessons sanctioned by the Princeton University Equestrian Team must be registered as athlete members of the Princeton University Equestrian Team. Athlete members must meet the rules of eligibility contained in Articles 101, 102, and 103.

101.2. Membership – Athlete membership will consist of a semester membership.

  1. Membership is for a semester. Non-members applying for membership on or after Physical Education registration dates will be issued a membership card valid through end of said semester.
  2. Members shall provide the Princeton University Equestrian Team with pertinent medical history and insurance information prior to the start of lessons.
  3. Members shall be required to sign a liability release form prior to the start of lessons.

101.3. Application/Renewal – Athlete membership forms may be obtained from the Physical Education Office of Princeton University. The forms shall be fully completed and submitted with the fee set forth by the University to the Physical Education Office, which shall issue a registration card upon approval.

Article 102: Eligibility

102.1. It shall be the responsibility of all the Princeton University Equestrian Team members to comply with the rules and regulations of the Princeton University Equestrian Team, Intercollegiate Horse Show Association (IHSA), as well as avoid acting in any manner that brings disrepute upon the Princeton University Equestrian Team or upon the sport.

102.2. Athlete members must be in good academic standing with Princeton University.

102.3. Undergraduate athletes shall be eligible to compete in IHSA shows provided that they attend Princeton University Equestrian Team sanctioned lessons in the week prior to said show. This lesson stipulation may be waived only by the coach only under special circumstances.

.1 To be considered a Princeton University Equestrian Team lesson, a training session must conform to the following criteria:

  1. The lesson must be taken at a barn that conforms to the Code of Conduct and safety regulations as stated in the Princeton University Equestrian Team Rules and Regulations.
  2. All barn managers and instructors must read, sign, and submit a copy of Proof of Participation Form to the Princeton University Equestrian Team Secretary.

102.4. Graduate student athletes who have previously competed in IHSA shows shall be eligible to compete in IHSA shows provided that they attend Princeton University Equestrian Team lessons in the week prior to said show. This lesson stipulation may be waived only by the coach only under special circumstances.

102.5. A rider shall cease to be eligible to compete in events conducted by the Princeton University Equestrian Team or by the IHSA while under suspension or expelled by the Princeton University Equestrian Team or by Princeton University for violations of this part.

102.6. A member may only be registered for the Princeton University Equestrian Team and will not be eligible for membership while holding membership in another IHSA organization. Alumni riders are exempt from this rule.

Article 103: Code of Conduct

103.1. The mission of the Princeton University Equestrian Team is to encourage participation and the pursuit of excellence in all aspects of equestrian activities. The Princeton University Equestrian Team grants the privilege of membership to individuals committed to that mission. The privilege of the membership may, therefore, be withdrawn or denied by the Princeton University Equestrian Team at any time where the Princeton University Equestrian Team Executive Committee determines that a member’s conduct is inconsistent with the mission of the organization or the best interest of the sport and those who participate in it.

In order to assist all members to better serve the interests of those who participate in equestrian activities the Princeton University Equestrian Team has adopted this Code of Conduct.

103.2. Any member of the Princeton University Equestrian Team may be denied membership, censured, placed on probation, suspended for a definite or indefinite period of time with or without terms of probation, fined and/or expelled from the Princeton University Equestrian Team if such member violates the provisions of the Princeton University Equestrian Team Code of Conduct, or aids, abets, or encourages another to violate any of the provisions of the Princeton University Equestrian Team Code of Conduct.

The following shall be considered violations of the Princeton University Equestrian Team Code of Conduct:

  1. Violation of the right to participate provisions set forth above;
  2. Discrimination in violation of the following which requires that the Princeton University Equestrian Team must provide: an equal opportunity to athletes, coaches, trainers, managers, administrators, and officers to participate in team functions, without discrimination on the basis of race, color, religion, age, gender, disability, sexual orientation, or national origin;
  3. Conviction of, imposition of a deferred sentence for, or any plea of guilty or no contest at any time, past or present, or the existence of any pending charges, for (i) any felony, (ii) any offense involving use, possession distribution, or intent to distribute illegal drugs or substances, (iii) any crime involving sexual misconduct, or (iv) any crime involving the abuse, mistreatment, or neglect of animals;
  4. Any sexual contact or advance directed towards an athlete by a coach, trainer, administrator, or other person who, in the context of equestrian activities, is in a position of authority over that athlete;
  5. The use of illegal drugs in the presence of an athlete by a coach, administrator, trainer of or person who, in the context of equestrian activities, is in a position of authority over, that athlete;
  6. The providing of alcohol to an athlete by a coach, administrator, trainer, or any other person in a position of authority over that athlete, where the athlete is under the legal age allowed to consume or purchase alcohol in the state where the alcohol is provided;
  7. The abuse of alcohol in the presence of an athlete under the age of 21, at an equestrian team function, by a coach, administrator, trainer of, or person who, in the context of equestrian activities, is in a apposition of authority over, that athlete;
  8. Physical abuse of an athlete or animal by any person in the context of equestrian activities;
  9. Any act of fraud, deception or dishonesty in connection with any Princeton University Equestrian Team-related activity;
  10. Violation of any team misconduct rule as established by the Princeton University Equestrian Team, IHSA, or Princeton University authority;
  11. All members shall be required to participate in fundraising activities on a semester basis;
  12. Any other act, conduct, or omission which is determined to be detrimental to the image or reputation of the Princeton University Equestrian Team, IHSA, Princeton University or the sport.

Part II: Governing Regulations of the Princeton University Equestrian Team

CODE OF REGULATIONS (BYLAWS)

The Princeton University Equestrian Team is the Princeton University organization responsible for the conduct and administration of equestrian activities at Princeton University, and is affiliated with the Intercollegiate Horse Show Association and Princeton University. As a club sport of Princeton University the Princeton University Equestrian Team shall submit to binding arbitration conducted by the University in any controversy involving its recognition as a club sport, or involving the opportunity of any athlete, coach, trainer, administrator, or manager to participate in Intercollegiate Horse Show Association competition.

All meetings of the Princeton University Equestrian Team shall be open to all members of the Princeton University Equestrian Team.

No conditions or restrictions to eligibility for the participation in lessons or open competitive events may be imposed unless otherwise set forth in this Code. It is the intent for the Princeton University Equestrian Team to provide an equal opportunity to eligible athletes, coaches, trainers, managers and administrators to participate in lessons and athletic competition within its jurisdiction, without discrimination on the basis of race, color, religion, age, gender, disability, sexual orientation, or national origin.

Article 201: Members

201.1. The membership of the Princeton University Equestrian Team shall consist of three types: individual members consisting of club athletes, team athletes, and non-athletes.

  1. Any member of the Princeton University community may join the Princeton University Equestrian Team as a club athlete member. Such members shall not be eligible to vote in Princeton University Equestrian Team matters.
  2. Any undergraduate student of Princeton University may join the Princeton University Equestrian Team as a team athlete member. Such members, who register with the Princeton University Equestrian Team and the Intercollegiate Horse Show Association may compete in IHSA shows representing the Princeton University Equestrian Team. Such members shall participate in Princeton University Equestrian Team lessons and shall be voting members.
  3. A graduate student of Princeton University must have previously competed in IHSA shows in order to become a team athlete member and represent the Princeton University Equestrian Team in IHSA competition. Such members shall participate in Princeton University Equestrian Team sanctioned lessons.
  4. Non-athlete membership consists of four classes: coach, administrator, trainer, and manager. Non-athlete members shall not be eligible to vote in Princeton University Equestrian Team matters.
  5. Each membership is for a Princeton University semester-long period. Individuals registering for membership after the official Princeton University Physical Education registration dates are only registered until the end of said semester.

201.2. Fee Structure.

The annual fee for the team athlete membership is composed of the following elements:

  1. A club membership fee set by the Princeton University Equestrian Team;
  2. An additional fee set by the Princeton University Physical Education Department to cover the costs of lessons, equipment, and other team-related expenses;
  3. There will be fines, called scratch fees, imposed upon those team athlete members who enter but do not compete in IHSA shows. These fees may be waived only in special circumstances as determined by the Board of Directors.

The annual fee for the club athlete membership is composed of the following element:

  1. A club membership fee set by the Princeton University Equestrian Team.

There are no annual fees for the coach, administrator, trainer, and/or manager members.

Princeton University Department of Physical Education may set a separate, additional fee for those who register after the official Physical Education Department registration dates.

201.3 Membership Responsibility

All coach and trainer members of the Princeton University Equestrian Team shall join the Princeton University Equestrian Team as non-athlete members and shall satisfactorily complete the safety training required by the Princeton University Equestrian Team. Safety training shall consist of successful completion of the Red Cross course Community First Aid and Safety. These certifications must be kept current. The cost of such training shall be covered by the Princeton University Equestrian Team.

The coach of record for the Princeton University Equestrian Team must be at least 21 years of age.

Both club and team athlete members shall be required to wear an approved ASTM/ESI riding helmet with harness and coach approved footwear. Heels on such footwear shall be no more than one and one half inches.

201.4. Conflict of Interest

.1 No member of the Princeton University Equestrian Team shall be a member of another Equestrian Team at an institution that participates in IHSA competitions.

.2 Athlete members of the Princeton University Equestrian Team may not be members of any other organization that competes in IHSA competition.

.3 The Princeton University Equestrian Team athlete members shall adopt a written code of conduct which shall contain the requirement that each member of the Princeton University Equestrian Team annually agree in writing to abide by such code. Such code may be amended once a semester by the Executive Committee of the Princeton University Equestrian Team.

.4 The Princeton University Equestrian Team members shall agree to abide by the goals set forth by the Princeton University Equestrian Team Mission Statement.

Article 202: The Executive Committee

202.1. The Princeton University Equestrian Team Executive Committee shall consist of the following members:

  1. Elected officers, called the Board of Directors, of the Princeton University Equestrian Team, including the President, Vice-President, Secretary, and Treasurer.
  2. One Team Representative, appointed by the Board of Directors of the Princeton University Equestrian Team from either the freshman or the sophomore class or the Graduate School of Princeton University. The At-Large Representative may not hold any other office within the structure of the Princeton University Equestrian Team.

202.2. The President of the Princeton University Equestrian Team:

.1 Shall be responsible for the following:

  1. Completing the IHSA Registration forms in a timely manner.
  2. Coordinating any Princeton University Equestrian Team show.
  3. Attend or appoint another officer to attend the Princeton University Club Sports meetings.
  4. Any duties under the jurisdiction of the Princeton University Equestrian Team not specifically assigned to another officer shall be performed or delegated to another officer by the President.

.2 Shall be elected by a vote of the full team athlete membership of the Princeton University Equestrian Team, in the weekend immediately preceding winter break, and shall take office immediately upon the completion of the election.

202.3. The Vice-President of the Princeton University Equestrian Team:

.1 Shall be responsible for the following:

  1. The relationship of the Princeton University Alumni to the Princeton University Equestrian Team.
  2. The production and distribution of a newsletter describing the activities of the Princeton University Equestrian Team.
  3. Coordination of all publicity efforts put forth by the Princeton University Equestrian Team.
  4. Coordination of all social activities, including, but not limited to organization of food for shows.
  5. Informing the Princeton University Community including prospective students about the Princeton University Equestrian Team and its activities.

.2 Shall be elected by a vote of the full team athlete membership of the Princeton University Equestrian Team, in the weekend immediately preceding winter break, and shall take office immediately upon the completion of the election.

202.4. The Secretary of the Princeton University Equestrian Team:

.1 Shall be responsible for the following:

  1. Scheduling of all lessons subject to the approval of team administrators.
  2. For either maintaining or delegating the maintenance of the Princeton University Equestrian Team web-site.
  3. Coordination of the ordering and purchase of team equipment and outfitting.
  4. Taking minutes of the Princeton University Equestrian Team meetings and providing copies to interested parties upon request.

.2 Shall be elected by a vote of the full team athlete membership of the Princeton University Equestrian Team, in the weekend immediately preceding winter break, and shall take office immediately upon the completion of the election.

202.5. The Treasurer of the Princeton University Equestrian Team:

.1 Shall be responsible for the following:

  1. The creation of a budget, as required by Princeton University Club Sports.
  2. All financial issues pertaining to the Princeton University Equestrian Team, including but not limited to writing checks, refunding, approved expenses rendered by Princeton University Equestrian Team members, obtaining finances from Princeton University Club Sports, and maintaining clear and current accounts of all Princeton University Equestrian Team funds.
  3. Coordination of all Princeton University Equestrian Team fundraising activities.

.2 Shall be elected by a vote of the full team athlete membership of the Princeton University Equestrian Team, in the weekend immediately preceding winter break, and shall take office immediately upon the completion of the election.

202.6. The Team Representative of the Princeton University Equestrian Team shall share in the general responsibilities of the Princeton University Equestrian Team Executive Committee.

202.7. The Executive Committee of the Princeton University Equestrian Team shall be responsible for the following:

.1 Decisions regarding potential violations of the Princeton University Equestrian Team Rules and Regulations, including but not limited to the Code of Conduct. Such decisions shall be determined by a 3-2 vote within the Executive Committee.

.2 Amendment, addition, or changes to the Rules and Regulations of the Princeton University Equestrian Team including but not limited to the Code of Conduct, as proposed by any member of the Princeton University Equestrian Team. Such decisions shall be decided by a majority vote within the Executive Committee and shall only be allowed to take place once a semester.

.3 The Princeton University Equestrian Team Executive Committee shall be responsible for meeting on a monthly basis during the academic calendar year.

.4 One member of the Princeton University Equestrian Team Executive Committee shall be responsible for representing the Equestrian Team on the Princeton University Club Sports Council.

.5 Exceptions to the Rules and Regulations of the Princeton University Equestrian Team may be made only under exceptional circumstances and shall require a 4-1 vote by the Executive Committee. No exceptions shall be made to the Code of Conduct from .2 to .11.

202.8. Removal from Office:

.1 Officers shall be removed from their positions in the Princeton University Equestrian Team Executive Committee for failure to perform and fulfill the duties assigned to them in the description of their position in the Rules and Regulations of the Princeton University Equestrian Team.

.2 Removal of an officer from his or her office shall be determined by a majority vote of the Princeton University Equestrian Team membership, including non-athlete members.

.3 A special election for replacement officer(s) shall be held within one week of pervious officer’s removal.

202.9. Violations of the Rules and Regulations.

.1 The Princeton University Equestrian Team Executive Committee shall determine whether a violation of the Princeton University Equestrian Team Rules and Regulations has occurred and what punishment, if any, is appropriate. This process shall be carried out according to the "General Procedures" of the Judicial Committee of the Princeton University Community amended such that the words "Judicial Committee" read "Princeton University Equestrian Team Executive Committee", and the word "University" reads "Princeton University Equestrian Team".

.2 These decisions shall be determined by a 4-1 vote of the Princeton University Equestrian Team Executive Committee.

.3 Any violation deemed, by a 3-2 vote of the Princeton University Equestrian Team Executive Committee, to be beyond the jurisdiction of that committee shall be referred to the proper Princeton University authorities.

.4 These decisions of the Princeton University Executive Committee are final and not subject to appeal.

Article 203: Captains

203.1. A Princeton University Equestrian Team Captain shall be responsible for the following:

.1 The selection of team members to "point" at all shows if the coach is not present.

.2 The selection of team members to participate in shows with limited entries if the coach is not available.

.3 Attendance at IHSA coach’s and captains meetings.

.4 The completion of show entry forms in a timely manner.

.5 Submission of a summary report of show activities and results to the Princeton University Equestrian Team Executive Committee within a week of return from said show.

203.2. Two captains shall be chosen the weekend immediately preceding winter break by the outgoing captains and the coach, subject to the approval of a majority vote of those team athlete members who have held membership for two or more semesters.

Princeton University Equestrian Team
Code of Conduct

The mission of the Princeton University Equestrian Team is to encourage participation and the pursuit of excellence in all aspects of equestrian activities. The Princeton University Equestrian Team grants the privilege of membership to individuals committed to that mission. The privilege of membership may, therefore, be withdrawn or denied by the Princeton University Equestrian Team at any time the Princeton University Equestrian Team Executive Committee determines that a member’s conduct is inconsistent with the mission of the organization or the best interest of the sport and those who participate in it.

Any member of the Princeton University Equestrian Team may be denied membership, censured, placed on probation, suspended for a definite or indefinite period of time with or without terms of probation, fined and/or expelled from the Princeton University Equestrian Team if such member violates the provisions of the Princeton University Equestrian Team Code of Conduct, or aids, abets, or encourages another to violate any of the provisions of the Princeton University Equestrian Team Code of Conduct.

The following shall be considered violations of the Princeton University Equestrian Team Code of Conduct:

.1 Violation of the right to participate provisions (i.e. academic ineligibility, if you have any questions about the details of this provision ask the officers);

.2 Discrimination in violation of the following which requires that the Princeton University Equestrian Team provide: an equal opportunity to athletes, coaches, trainers, managers, administrators, and officers to participate in team functions, without discrimination on the basis of race, color, religion, age, gender, disability, sexual orientation or national origin;

.3 Conviction of, imposition of a deferred sentence for, or any plea of guilty or no contest at any time, past or present, or the existence of any pending charges, for (1) any felony, (2) any offense involving the use, possession of, distribution of, or intent to distribute illegal drugs or substances, (3) any crime involving sexual misconduct, or (4) any crime involving the abuse, mistreatment or neglect of animals;

.4 Any sexual contact or advance directed toward an athlete by a coach, trainer, administrator, or other person who, in the context of equestrian activities, is in a position of authority over that athlete;

.5 The use of illegal drugs in the presence of an athlete by a coach, trainer, administrator, or other person who, in the context of equestrian activities, is in a position of authority over that athlete;

.6 The providing of alcohol to an athlete by a coach, trainer, administrator, or other person who, in the context of equestrian activities, is in a position of authority over that athlete, where the athlete is under the legal age allowed to consume or purchase alcohol in the state where the alcohol is provided;

.7 The abuse of alcohol in the presence of an athlete who is under the age of 21, at Princeton University Equestrian Team function, by a coach, trainer, administrator, or other person who, in the context of equestrian activities, is in a position of authority over that athlete;

.8 Physical abuse of an athlete or animal by any member in the context of Princeton University Equestrian Team activities;

.9 Any act of fraud, deception, or dishonesty in connection with any Princeton University Equestrian Team-related activity;

.10 Violation of any team misconduct rule as established by the Princeton University Equestrian Team, IHSA, or Princeton University authority;

.11 The failure of an athlete member to participate in fundraising activities which are required on a semester basis;

.12 Any other act, conduct, or omission which is determined to be detrimental to the image or reputation of the Princeton University Equestrian Team, IHSA, Princeton University or the sport;