Photoduplication Price List and Guidelines
I. PRICE LIST
Standard 8 1/2" x 11" photocopy: $0.35 per sheet
for Reading Room visitors
Standard 8 1/2" x 14" photocopy: $0.35 per sheet
for Reading Room visitors
Standard 11" x 17" photocopy: $0.40 per sheet for
Reading Room visitors
Minimum Order for Remote Users (see note 1): $25
for up to 25 pages, estimated thereafter (see note 2)
Complex Order for Remote Users (see note 3): $35
Color photocopy (all sizes): $5.00 per sheet
Minimum order: $20
CESSATION OF MICROFILM SERVICE. As of 17 November 2009,
RBSC can no longer supply photoduplication by means of microfilm.
The termination of this service (both new filming and positives from existing negatives) results from the planned retirement of the person responsible for this work,
removal of antiquated microfilm equipment, and plans to shift to delivery of digital images.
PDF from exisiting microfilm (see note 4)
$130 per reel
Black-and-white glossy prints:
5" x 7": $18 per print
8" x 10": $20 per print
11" x 14": $25 per print
Color glossy prints
5" x 7": $35 per print
8" x 10": $40 per print
11" x 14": $48 per print
35mm Color Slides
Standard Plastic mount: $8.50 each
Glass mount: $9.75 each
4" x 5" color transparencies: $55 for three months
$27.50 per month, thereafter
Digital Photo / Scan (see note 5)
Per image: $25
Oversize print from digital map (per curatorial approval)
Contact email@example.com for pricing / availability
Note 1: Remote users are those researchers who do not first visit the Department of Rare Books
and Special Collections to review collections and identify items for possible
photoduplication. When researchers request materials via mail, e-mail, phone, and FAX,
Princeton staff must review collections in order to identify materials.
Note 2: Pre-payment estimates will be provided and must be signed to assure copyright
compliance. There will be a standard fee of $25.00 for photocopy requests up to 25
pages. For larger requests (over 25 pages) the cost will be calculated at $8.75 per
additional 25 pages. These estimates will be based on an approximated page count.
Rather than a per page cost, fees will be assessed according to bracketed price ranges
(e.g. 1-25 exposures/$25.00, 26-50 an additional $8.75, 51-100, an additional $17.50,
etc.). For those requesting alumni and genealogical material from the University
Archives, up to five pages will be sent gratis.
Note 3: In addition to the photoduplication and postage/handling costs, RBSC staff will
estimate preparation and assembly time for large complex orders (50+ items in multiple
locations) for photocopying, photography, and other types of
photoduplication at a rate of $35.00 per hour for up to three hours per patron per calendar
year. This fee applies to all complex photoduplication orders listed below as well.
Note 4: PDF files are provided on an "as is / best copy available" basis,
contingent on condition of the original materials as well as existing microfilm.
Note 5: Because the Princeton University Archives strives
to support the work of the university, members of the
Princeton University community (administration, alumni, faculty, staff,
students, and student organizations) who request digital scans of
photographic prints from the Archives will be granted one free
request for up to three scans per calendar year. For additional
requests or scans, patrons will be charged a $10/scan fee, a
discount from the normal $25 scan. This offer does not apply to rush orders,
defined as needed within three business days or less.
II. GUIDELINES FOR PHOTODUPLICATION ORDERS
- Photoduplication inquiries for RBSC collections housed in Firestone Library should be
submitted to Photoduplication Coordinator, Department of Rare Books and Special
Collections, Princeton University Library, One Washington Road, Princeton, New Jersey
firstname.lastname@example.org. For those collections in the Seeley G. Mudd Manuscript Library, contact the
Public Services Archivist, 65 Olden Street, Princeton, NJ 08540 or
The Department reserves the right to refuse a request, or to limit(*) the amount or format of
duplication. Entire books or boxes (or substantial portions of either) will not be
photocopied (unless otherwise authorized by curator); other forms of duplication may
*Maximum Order. In order to protect copyright and
RBSC control over its own materials, RBSC will not
photocopy more than 20 percent of particular
manuscript collections or record groups; and a
maximum of 250 copies for copyright-protected literary
materials. Curators responsible for the relevant
collections will continue to review requests and may
approve larger orders for scanning (PDF output). Mudd will
continue to limit orders to 1000 copies per patron per
Medieval and Islamic manuscripts are never photocopied. Other forms of duplication may be available.
Fragile rare books or manuscripts may not be
reproducible. For photography,
special handling charges, custom processing fees ($35.00 per hour) and/or rush fees
($35.00 minimum) may be charged. Photographic negatives and color transparencies
remain the property of the Department.
Photoduplication orders must be prepaid. Payment is possible by credit card,
order, cash, or Princeton University account. A postage-and-handling charge will be
added for orders that are to be mailed. Special handling fees for oversized, unwieldy, or
particularly fragile originals may be added to any order. Reproductions of photocopies,
where the Department does not hold the original(s), are not possible, in most cases. All
orders are subject to curatorial approval and, where appropriate, a restrictions check.
Prices and polices effective 3 November 2009. Latest update 2 December 2009.