ONLINE RESERVE REQUEST SERVICE DOCUMENTATION
PRINCETON UNIVERSITY, FIRESTONE LIBRARY
TABLE OF CONTENTS
INTRODUCTION
INTRODUCTION
The ORRS enables reserve requests to be made to the Reserve Department online (i.e. via Netscape or compatible browser). Using this software, an authorized person (Professor/
Secretary) can submit lists of books, packets and journal articles to be put on reserve for a course by simply pointing his/her browser at http://www.princeton.edu/~reserve. The web pages are user-friendly and self-explanatory with easy to follow instructions. Say goodbye to tedious pink slips. We encourage you to first read the explanatory documents and then try the tutorial version. When you are ready to submit the formal request(s), please e-mail reserve@princeton.edu to request the password for using ORRS.
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WHY ORRS/WHAT DOES IT SAVE YOU?
Are you tired of entering in the same information over and over again, semester after semester, year after year; battling with pink slips, printouts and other annoyances? Well, after the initial phase, the ORRS database will contain most of the information pertaining to a course's reserve list in store. All that remains to be done each semester is to recall that information, make minor changes and resubmit/reapprove for processing. It's that easy. It also saves you the trouble of having to physically submit requests at the Reserve Department. Just click, and your request will be submitted. It will also increase the efficiency of the Reserve Department by providing a well sorted and structured database of request information, from which various useful reports can be tailored and run.
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The Online Reserve Request Service is best viewed using Netscape 2.0 or better and can be accessed from the Reserve Department's homepage at:
USING ORRS
Access the Reserve Department's homepage at http://www.princeton.edu/~reserve. This will take you to the main Reserve homepage where you can click on "Online Reserve Request Service." Password is required. Please e-mail reserve@princeton.edu.
SELECT A COURSE
Select the relevant semester by clicking on the appropriate circle (Fall or Spring). Pick your department by clicking on the button on the right of the combo box. Enter the course number if you know it. Click on the submit button and if you entered in the course number you will go directly to the course's main page. If you don't know the precise course number, a list of all the department's courses (e.g. History) will be listed for you to select one.
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After choosing the course, the course's main page will be displayed. From here you can:
EDITING LIST OF PROFESSORS TEACHING COURSE
On the Menu bar, click "ADD A PROFESSOR." You'll be prompted to enter in the last name of the professor you want to add. Type in the professor's last name and click on "Search." The database will be searched and a list of professors with that last name will be provided. All you have to do is click on the one you want to add and it will be added. Easy, isn't it? If you do not find the name you want on the list simply add it in the form at the bottom of the page and click SUBMIT. It takes 24 hours for us to add the professor's name to the ORRS database. We'll send you an e-mail message when it has been added.
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EDITING INFORMATION ON A PROFESSOR
In the course's main page, simply click on the name of the professor whose information you want to change. A form will come up which will allow you to make changes. Once you have edited the information click on "send" to submit the changes.
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DELETING A PROFESSOR FROM A LIST
At the far right side of the list of professors teaching the course, is a label "Click here to remove professor." Clicking there will remove the professor on that line.
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It is important after making any changes to click the submit button for these changes to be reflected in our database. An optional button to avoid submitting changes is given at the bottom of the page. "Go back (to course page) without sending corrections."
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At the main course page, click on the "ADD/VIEW Books & Packets" option on the Menu bar. This will bring up a tabulated list of the books and packets on reserve for that course from past semesters, if they had been previously electronically submitted via the ORRS. All you need to do now is make minor changes and resubmit. If nothing has been previously electronically submitted then the list will be empty. You need to create the list by adding new books.
To add a book to your list, simply search our database first, to see if we already have the book listed. This saves you the trouble of filling out a form with all the details of the book. You can scroll down to the form captioned "To ADD A NEW ITEM" or click on the "Add New Item/book" link at the top of the page. Now you can search either by the title of the book or the last name of the book's author. A list of matches to your search will be presented. Click on the circle by the books you require and click the submit button. The book will automatically be added to your course book list. If you are not able to find the book you want, fill out the form at the bottom of the search results page and submit. Be sure to select the correct Use Category before submitting.
EDITING TITLE AND OTHER INFORMATION ON BOOK
From the main course page click on "ADD/VIEW Books and Packets" to view books and packets list. Clicking on the title of the book you want to edit will bring up the current information on the book including Author, Title, Call Number and Use Category/Loan Period.
DELETING A BOOK FROM THE LIST
At the bottom of the table, just above the "Send Corrections" button, is another checkbox captioned "Check this box to remove this item from the reserve list." Checking this box removes the item from the reserve list for that course.
EDITING JOURNAL ARTICLE LIST
VIEWING/EDITING ENROLLMENT FIGURES
Course enrollment is required. Please provide an estimate if final enrollment figure is unavailable. You may click on "Course Enrollment" to view and update the enrollment figure.APPROVING A COURSE FOR PROCESSING
This is an important step, if not the most important. You have to approve the course before we can process it. When you have finished making your changes, click on the "Approve Course Reserve List" link. It can be found in several places including the page for adding and editing books and journals. When you approve the course, we are notified that you have finished working on your changes. Then, and only then do we process your course. You can make changes as many times as you want and approve them as many times as you want and we'll be notified. However we would like you to make your changes in bulk to make our work easier. Remember to make sure that you've satisfied all the requirements listed on that page. Also please send us a short note, detailing the changes you've made (if it was a minor change) so that we can process it faster. This is done by filling out the text box provided. Thank you very much for trying out our Online Reserve Request Service. As you familiarize yourself with its workings, we hope it will save you some valuable time.
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