3.1. 12 Paid Parental Leave

Policy Section: Leaves of Absence

Policy Number and Title: 3.1.12 Paid Parental Leave
Applicable to: Benefits-Eligible Employees*
Effective Date: July 1, 2015

Responsible Executive
Lianne Sullivan-Crowley, Vice President for Human Resources
Responsible Office
Office of Human Resources
Stacey Burd, Disability Manager
Karen Stathopoulos, Senior Human Resources Manager

Policy Description

The University provides up to two weeks’ paid leave at 100% base pay for a birth or adoption occurring on or after July 1, 2015, provided it is taken within the first year of the event. This time will count concurrently against the federal Family and Medical Leave Act (FMLA) and the New Jersey Family Leave Act (NJFLA). With supervisory approval, parental leave is available on an intermittent basis in two one-week increments.

Application of This Policy

Individuals must have completed one year of service as regular benefits-eligible employees, been actively employed by the University during the 12-month period immediately preceding the beginning of the leave and worked at least one-half the normal annual schedule prior to the start of the parental leave. If both parents are employed by the University and meet the eligibility requirements, they are each entitled to parental leave.
Benefit Status
During the period of parental leave, all regular benefits, including health and life insurance and service credits for pension, are maintained.
Employees continue to accrue vacation during parental leave.
Birth or Adoption of Multiples
Employees giving birth to or adopting more than one child at a time will receive the maximum of two weeks’ salary.
Coordination with Other Leaves
Employees on short-term disability are eligible to apply for personal leave once their disability period has ended. Paid parental leave will count concurrently against the federal FMLA and NJFLA. Eligible employees can also apply for NJ Family Leave Insurance through the state, but not for the same period in which they are receiving parental leave.

Roles & Responsibilities

Requests leave in writing from supervisor at least 30 days in advance; an exception to the 30 days can occur if birth or adoption occurs earlier than originally anticipated. Submits birth or adoption documentation to HR, unless already submitted to the Office of Employee Health as part of the disability process.
Notifies HR of parental leave request. Consults with HR regarding eligibility and any questions or concerns about this policy. Approves written request within five days and forwards leave of absence form to HR for processing.
Human Resources
Coordinates, as appropriate, employee eligibility with the Office of Employee Health, supervisor and/or employee. Processes leave of absence form submitted by the supervisor.


Office of Human Resources

Related Documents & Forms

Family & Medical Leave
Leave of Absence Form

Update Log

* Non-faculty DoF benefits-eligible professional researchers, specialists and librarians are eligible for parental leave, as described in this policy, and should consult with the Office of the Dean of the Faculty for more specific details.