Mission Statement and Operating Guidelines
Energy and climate concerns are having an increasingly important influence on the research agenda of Princeton University. This is reflected most strikingly in the considerable number of Ph.D. students already focusing their doctoral research on a piece of the energy and climate change puzzle.
Climate change and its mitigation constitute a remarkably broad research domain. A large variety of departments and disciplines are involved, ranging from natural sciences, to engineering, social sciences, and the humanities. Ph.D. students tend to work within the boundaries of their disciplines, and there are limited opportunities to interact with scholars working on other aspects of energy and climate research.
The Princeton Energy and Climate Scholars (PECS) group was founded in 2008 to encourage the interdisciplinary exchange of ideas on energy and climate change. PECS aims to provide a platform for Ph.D. students working on any aspect of energy and climate research to interact, collaborate, gain first hand understanding of research areas outside of their own discipline, and ultimately broaden their horizons both as scholars and as citizens.
The group is student-led, though a core group of faculty provides supervision and sponsorship.
The broad academic focus is energy and climate. The ‘and’ in the group name should be interpreted as the union between these two fields. The group includes students whose research topics range widely within the energy and climate domain. However, members’ research interests should be sufficiently closely related to generate interaction and discussion, as well as to ensure students benefit from constructive insights of other members of the group.
Group Composition and Turnover
PECS consists of a student body of between 10 and 15 Ph.D. students. Group membership will be for a maximum of a two-year period. Every year the turnover should affect about half of the group to ensure some continuity among group members.
A Faculty Board comprising 6 to 8 faculty members is also associated with PECS. In addition to interactions through the various group activities, the Faculty Board members serve as sponsors of the group and to provide guidance and advice to the group when needed.
Group Activities and Responsibilities
The PECS student body meets over lunch or dinner once a month for student-led talks. At each meeting a group member briefly presents his or her research, or discusses an associated topic. Depending on the level of advancement of the student’s Ph.D., this may be the presentation of a research prospectus, a dissertation chapter, or allow students to raise concerns with a certain aspect of their research. The presentation will be followed by open discussion, ideally seeking to identify linkages with other students’ research areas or to discuss the policy and political implications of the talk topic. Generally, some material (such as an abstract, a short paper, or figures) is circulated to the group ahead of time.
On at least two occasions during each semester, PECS will also convene dinner conversations with faculty. This will bring together PECS students, members of the Faculty Board, as well as invited guests from within or outside of the university community. These will be dinner meetings where a distinguished guest speaker will be invited to introduce a given topic of discussion with a short presentation or introductory remarks.
On other occasions during the semester, social events at local venues will bring together students, faculty, and PECS alumni, for informal conversations over beverages. As a general guideline, there should be at least one event per semester to promote interaction between current and alumni scholars.
At the end of the year, students of PECS engage in a collaborative project where each student has an opportunity to contribute their own expertise and insight. This may take the form of a paper or online commentary addressing an energy/climate topic of interest or describing a conference attended by PECS members. It may also involve organizing a climate/energy workshop on campus, or an outreach event within the greater Princeton community.
Finally, the group will have at its disposal a small fund to finance group activities such as joint projects, student-run workshops, scholarly trips, etc. Proposals should be submitted to the Faculty Board for approval.
By accepting membership to PECS, students commit to attending at least 80% of PECS events, and to take part in all other group activities. In the event that a student member reneges on this responsibility, the student committee (see below), in conjunction with the faculty board, will decide upon the best course of action. Mitigating circumstances will always be taken into consideration, but PECS retains the right to ask a student member to step down from the group in order that a new member can be elected.
Group Coordination and Logistics
The PECS coordination tasks are shared by a student committee of four members:
- A committee chairperson is responsible for supervising the overall group coordination efforts and for liaising with the faculty coordinator and members of the faculty board. This person is also responsible for overseeing the committee selection process (see below). He/She will organize the initial meeting at the beginning of the academic year for general organization of the new group. The chairperson will also be responsible for chairing all PECS events and calling meetings to order. Finally, this person will also be responsible for coordinating the social events.
- A dinner event coordinator will be responsible for identifying and inviting speakers to the dinner conversation events, inviting appropriate guests and scholars to attend (in addition to the students and faculty board members), securing the venue and menus as well as managing attendance. Guest speaker selection and invitation should be done in cooperation with the faculty coordinator.
- A student event coordinator will be responsible for scheduling the sequence of student talks, ordering food, borrowing projector, making room reservations, and managing attendance.
- A special events coordinator will be in charge of coordinating possible outings, as well as collaborative efforts such as papers. This person will also be responsible for ensuring the PECS website is up to date and will work in conjunction with PEI’s webmaster.
The student committee will be elected as follows:
- To promote continuity within the group, the chairperson must be a rising second year member. The incoming chairperson will be chosen at the last student meeting of the academic year. The outgoing chairperson will ask for volunteers. If there is more than one interested student, the group will hold a vote.
- The dinner event coordinator, student event coordinator, and special events coordinator will be elected at the initial organizational meeting of the new academic year, which, ideally, should occur before the start of the fall term. The coordinator positions may be held by either first or second year members. The chairperson will ask for volunteers. If more than one student volunteers, the chairperson will organize a vote.
For student-led events, dinner events, and social events, the appropriate coordinator will borrow the PEI credit card, inform her of the type of event taking place, and return the card with receipts immediately after the event. For other types of events, the student committee should contact the faculty board to seek approval for funding.