Print & Mail Services
Princeton University
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Print Services Submission Guideiines
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Questions? Please contact Customer Service at 609.258.5560, 609.258.3493,
Products & Services General Guidelines
• Creating Documents
Digital Images & Links
File Tips
Document Submission/Collecting Data To Print

Please follow these important guidelines when creating your digital files for submission to Print & Mail Services. Electronic files that are improperly configured will not process correctly and could affect your deadline.

Creating Documents
Adobe InDesign files are preferred.

• Build your file to the correct scale. If building on a small scale, specifically for
posters, be sure to clearly indicate the percentage the document should
enlarge to and make sure your file is set up proportionally.

• Since files are exchanged between computer platforms, it is important to
have consistent file naming guidelines. Always include file extensions. For
example, all EPS files should end with the proper extension, such as
"Myfile.eps". Because InDesign (.indd) are cross platform, please append
the proper extension.

• Do not submit a document in "reader spreads" or "printer spreads". Keep
the document as single sequential pages.

All fonts must be supplied with your file. Print & Mail Services has an extensive font library; however, we do not have every font available. To ensure that your copy places properly, please adhere to the following guidelines:

• Always include copies of your screen and printer fonts with your files. If your
document is a Word, Publisher or Excel file, it is generally preferred that you
convert your file to high quality PDF format for submission. This should
eliminate many font differences between computers and computer platforms.
Always check your PDF file to make sure the fonts converted correctly.

• Mac OSX users should not use dfonts*. Use only Type 1 fonts or TrueType
fonts from a reputable distributor.

• Always supply a composite hard copy laser proof or equivalent when
submitting your file. Windows fonts are not cross platform and might be
replaced with an equivalent font. When we replace a Windows font or vice
versa, the document text may reflow. Hence, it is important to carefully
review your printer’s proof.

• Use actual font weights instead of InDesign faux styles. If you have applied
a faux style, such as bold or italic, to a font and there is not an actual bold
or italic printer font, the type may look bold or italic on your screen but is
likely not to print that way.

*dfonts are fonts used by Mac OSX Operating Systems and are located with the System Folder.

Digital Images & Links
All links must be supplied with your file.

• When creating your document, do not copy a file from one application and
paste it into your document. Doing so will embed the file; however, there
will be no links associated in the Links Manager.

• All TIFF and EPS files must be placed into a page layout program, such as
InDesign. Illustrator, Photoshop and other vector art
programs are not page layout programs. If supplied, it will be necessary to
place them into a page layout program and will incur additional charges for
production art time.

• Save all files as TIFF or EPS formats with no alpha channels. TIFFs should
not have LZW compression and EPSs should not have JPEG encoding.
Please do not compress any graphic or digital links. Please flatten all images.

• All Photoshop files must be saved as CMYK, grayscale, monotone or
duotone. Do not save files as RGB, Index or LAB.

• Image resolution should be no lower than 300 dpi and not scaled more than
175% when placed in your document.

File Tips
Below are some helpful tips for you to consider when planning, designing or submitting a job to Print & Mail Services.

• Colors vary from PC to Mac to the print output device. What you see on your
computer screen is not what will print, as most computer monitors are not
color calibrated. The same Pantone color will look differently printed on
coated paper versus uncoated paper. Always carefully review your proof
before the final printing stage of your job.

• To achieve the best black, always build it with 100% black only.

• Keep in mind that an 8.5x11 inch page does not proportionately enlarge to
an 11x17 page. An 8.5x11 page will proportionately enlarge to 11x14.25,
12x15.5, 14x18 and larger sizes if needed.

• An image, color block or background that runs off the trimmed edge of a
page is a bleed. All bleeds should generally be set to .125 inches (3mm) and
be included in your file. When creating PDF files, be sure they include bleeds
and crop marks.

• To make a booklet, your document must be in multiple pages of 4. For
example, a 6-page document will either have to be shortened to 4 pages
or expanded to 8 pages in order to make a booklet.

• A JPEG file downloaded from the web is usually not a print quality file.
Normally JPEG files uploaded to the Internet are only 72 dpi to allow for
quicker viewing. A high quality JPEG file for print should be at least 300 dpi.
For best image print quality, it is always best to have a professional scan
from an original image whenever possible or, when taking digital photos,
make sure you select the highest resolution your camera will allow. Print &
Mail Services has a photographer on staff who can assist you and answer
any questions regarding your image and print resolution.

• When designing a tri-fold brochure, the inner margins must be double that
of the outer margins so that when the brochure is folded, all panels have
the same right and left margin. For example, if you have an 8.5x11 page
document and you wish the outer margins to be .5 inches, then your inner
margins will need to be 1 inch so that when the brochure is folded, each
panel has a right and left margin of .5 inch.

• If your document is perfect bound, spiral bound or 3-hole punched, you must
leave ample room on the inside margin, i.e. the left side of a right-handed
page or the right side of a left-handed page.

• Always bring a hard copy print of your file It is a helpful tool for our prepress
staff to assure your file outputs properly.

Document Submission/Collecting Data To Print
Preflighting your files is the single most important thing you can do to ensure your job will process efficiently. Each layout program has its own process for collecting data to print. Before delivering a file for print, please check the following:

• InDesign Users: Under the "File" menu, select "Package". This feature will
check your publication for font/image/color problems and display them in
the "Summary" window. If your program indicated a problem, do not ignore
. Go back and correct the problem prior to packaging your document.
Once everything checks out, "Package" the file for output.

Questions? Please contact Customer Service at 609.258.5560, 609.258.3493,

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