Inserting Citations into Your Paper

1. (map your H: drive if that's where you're storing your files)
2. In MS Word, place the insertion cursor after the text you are citing.
3. Go to the Tools menu and select Go to EndNote.
4. Highlight the reference you want to cite from your EndNote library.
5. There are 4 ways to add a reference to your paper:
   • While still in EndNote, go to Tools, Cite While You Write, and Insert Selected Citation(s)
   • If you are using Word, go to the Tools menu and select Insert Citation(s).
   • Also with Word, you may choose Insert Citation(s) from the Add-in menu in EndNote.
   • You may copy/paste or drag/drop the reference into the spot in your document where you want to cite it. (This works with any word processing software.)

• The Cite While You Write feature in EndNote does two things as you insert citations in your document:

  • In-text citations will be formatted into the output style you last used (provided Instant Formatting is enabled -see Formatting Your Bibliography below).
  • An ongoing bibliography will be constantly created in the same style.

Editing Citations in Your Paper

Once inserted citations can be edited at any time e.g. add page numbers, remove the year, remove the author. To ensure that your changes are retained in Word, always use the Edit Citations function.

To include page numbers in citations

1. Highlight the citation in the Word document
2. From the EndNote toolbar select Edit Citations
3. From the Edit citation window, enter page numbers by adding them in the Suffix field, and not the pages field as you might assume. Any text entered in these fields must be typed exactly as you wish it to appear in the final citation, including spacing and punctuation e.g. ,pp.130-135. ,32 or :32

Formatting Your Bibliography

1. Once you have inserted citations into your paper, you may at any time format or re-format your bibliography, providing your EndNote library is open.
2. Go to the Tools menu in MS Word and select Format Bibliography.
3. If you do not see the style that you want to use in your list of options, follow the instructions below to change your list of bibliography styles.
4. The Format Bibliography box also allows you to enable or disable Instant Formatting.

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Changing Your List of Bibliography Styles

1. Go to the Edit menu, select Output Styles, then select Open Style Manager to pick from over 1000 potential bibliography styles.
2. Select as many styles as you would like to be placed in your shortlist of styles.
3. You can always add or remove styles later.
4. Close the Style Manager box.

Creating an Independent Bibliography

There may be occasions when you will want to create a stand-alone or "independent" bibliography.

• Open a blank Word document and the EndNote library that contains the citations for your bibliography.
• Choose your desired output style from the drop-down menu in the toolbar. If you don't see the output style you want click Select another style at the top of the list. Then choose your style from the subsequent list.
• Select the citations you want included in your bibliography.
• In EndNote go to Edit --> Copy formatted
• Return to the Word document -- >Edit --> Paste. The formatted bibliography will now display in the Word document.

Printing a List of Citations

You can also print a list of citations directly from EndNote, without creating a bibiliography in a word processing program.

• Go to the References menu and choose Sort References to sort by author, title, etc.
• Choose an output style from the output styles drop-down menu. Note: If you don't see the output style you want click Select another style at the top of the list. Then choose your style from the subsequent list.
• Select the citations that you want to appear on the list.
• Go to the File menu and choose Print.