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Forms of Citation

I. In Books, Articles, and Collection Guides: Identification of specific item; Date (if known); Name of Collection (e.g., John Foster Dulles Papers); Box and Folder Numbers (when appropriate), Item Number (that is, a codex's shelf mark or the number of any other item stored in series) when appropriate (e.g., Garrett Islamic Manuscripts, No. 44G, or Scheide Document No. 835); Unit Name (e.g., University Archives); Department of Rare Books and Special Collections, Princeton University Library.

Examples: Letter, Dwight D. Eisenhower to Allen W. Dulles, January 20, 1951, Allen W. Dulles Papers, box 126, folder 3, Public Policy Papers, Department of Rare Books and Special Collections, Princeton University Library.

Hrabanus Maurus, Commentary on Matthew, f. 27r-35v, Robert Garrett Medieval and Renaissance Manuscripts, No. 72, Manuscripts Division, Department of Rare Books and Special Collections, Princeton University Library.

II. In RBSC and Loan Exhibition Labels and Catalogs: Identification of specific item; Date (if known); Name of Collection (e.g., Leonard Milberg Collection of City Views); Box and Folder Numbers (when appropriate), Item Number when appropriate; Unit Name (e.g., Rare Books Division); Department (Department of Rare Books and Special Collections), Princeton University Library; donor or fund information (e.g., Gift of Booth Tarkington, Class of 1893), unless that information is not to be released. Exhibition labels used internally in the Department of Rare Books and Special Collections need only indicate the unit name and donor information, including Princeton class years when appropriate. When all or nearly all items exhibited within the Department are drawn from one particular unit, the Unit Name need not be indicated on every label, but rather only on the title panel or wall text introducing the entire exhibition. It should be emphasized that items exhibited in the Princeton University Art Museum or elsewhere on campus outside the library are considered external rather than internal.

External Example: William Rothenstein, Drawing of Aubrey Beardsley, Robert H. Taylor Collection, Department of Rare Books and Special Collections, Princeton University Library. Gift of Robert H. Taylor.

Internal Example: William Rothenstein, Drawing of Aubrey Beardsley, Robert H. Taylor Collection. Gift of Robert H. Taylor, Class of 1930.

III. Involving Newspaper, Film or Book Illustration, Posters, and Other Media: Brief identification of specific item; Collection or Unit Name, as appropriate. Acknowledgment (Reproduced courtesy of the Department of Rare Books and Special Collections, Princeton University Library). In cases of campus media, additional information may be appropriate, such as the class year of the donor.

Example: Man Ray, Photograph of Gertrude Stein, Sylvia Beach Papers. Reproduced courtesy of the Department of Rare Books and Special Collections, Princeton University Library.



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Department of Rare Books and Special Collections
Email: rbsc@princeton.edu 
Tel: (609) 258-3184
Fax: (609) 258-2324

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